Assist with Rain Barrel Distribution Events Sample Clauses

Assist with Rain Barrel Distribution Events. The SBESC will assist West Basin with coordinating five (5) Rain Barrel Distribution Events and will provide a minimum of two (2) SBCCOG staff people at the event to handle the participation forms. West Basin will provide non-profit groups and volunteers at each event. The SBESC will instruct and direct several of the volunteers to assist with the registration forms. West Basin/SBCCOG staff will direct and assign the volunteers with traffic control and loading duties. The SBESC will work with West Basin staff to schedule and coordinate each event. West Basin will coordinate with the SBESC staff to provide the cities, locations, and possible contacts, and the SBESC will be responsible for contacting each site regarding the following; reserving the site, inquiring about facility fees, permits, insurance, parking and restroom facilities, etc. Also, the SBESC will inquire about promoting at the sites potential marque sign, counter, display, etc. West Basin staff will schedule and attend these Division IV events. The SBESC will conduct the following in coordination with West Basin: SBESC TASKS  Schedule and coordinate with the site staff for each event;  Inquire about any site permit, application, and insurance requirements and bring them to the West Basin’s attention.  Take RSVPs prior to the event and send out reminder notices;  Attend the event and handle the registration process;  Work with West Basin’s non-profit Community-Based Organization (CBO) volunteers;  Coordinate with the various partners and vendors;  Have each volunteer sign a West Basin Hold Harmless waiver form;  Hold a safety meeting and provide each volunteer with a safety vest;  Assign roles and train the volunteers on the various duties at the event;  Provide healthy snacks and refreshments for volunteers at the events;  Sign guests in and develop a sign-in list and database to provide to West Basin; and  Track and conduct additional outreach to previous registered participants, who were unable to attend and fulfill their reservation, and provide invitations to future West Basin rain barrel distribution events.
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