Bidding Phase. 2.8.1 The Professional, following the Owner's approval of the Construction Document Phase, shall assist the Owner in obtaining bids and in award and preparation of Construction Contracts.
2.8.2 The Professional shall attend the bid opening and furnish a suitably detailed tabulation sheet for recording the name of each Bidder, the Bidder's Certificate of Responsibility Number, Bid Security, Base Bid, Alternates, and remarks. The Professional shall furnish sufficient tabulation sheets for all in attendance. Immediately after receipt of bids, the Professional shall submit to the Owner a certified tabulation of all bids received, along with his recommendation as to Contract award.
2.8.3 The Professional, following the award of a Construction Contract, shall prepare and submit to the Owner, two (2) copies of updated Construction Documents (Plans/Specifications). Each copy shall be marked OFFICIAL CONTRACT DOCUMENTS and shall include an executed bid Proposal Form, Agreement Form, Contract Bond, Power of Attorney, Certificate of Insurance, all bulletins, Addenda, and supplemental Drawings. One (1) copy shall be retained by the Owner, one (1) copy shall be for the Contractor. Any other contract document guidelines will be distributed to the Professional at the bid opening.
2.8.4 The Professional shall also furnish the area and volume of the building computed in accordance with criteria of the American Institute of Architects; and the square foot and cubic foot costs of only the building, the mechanical system, the electrical system, special built-in equipment, and the total Project cost.
2.8.5 The Professional shall, unless waived by the Owner, also submit one electronic format copy of the updated Contract Documents (plans and specifications) in coordination with said Contract Documents in 2.8.3 above. Said electronic submittal to be submitted within thirty (30) days after award by Owner in .pdf format. The actual cost of the electronic submittal shall be paid by the Owner, with cost approval by the Owner before printing is ordered in accordance with 3.4.
Bidding Phase. 3.5.1 OWNER will make Contract Documents available to Bidders. OWNER will determine cost and other terms. OWNER will direct bidding of Contracts (informal, formal, multiple or single prime construction contracts).
Bidding Phase a. Establish critical project dates, pre-bid meeting and bid opening.
a. Prepare ASR / briefing papers for Board of Supervisor approval of contract documents, project advertisement authorization and award of contract.
b. Assist OCPW Procurement with conducting Pre-Bid Meetings.
c. Schedule and conduct Joint-Scope Meetings for JOC Contracts.
Bidding Phase. 3.1 The Borrower invites potential Lenders to submit offers for granting subordinated loans to the Borrower. The Borrower shall take out subordinated loans from the Lenders for the scope of the real estate development project in question, at most up to the funding limit specified in Sec. 1.
3.2 During the period described in Sec. 1 and declared on the Platform (hereinafter the “Subscription Period”), the Lender may submit offers to grant loans on the basis of the provisions of this contract. In the event that the funding limit is reached prematurely, the Borrower may shorten the Subscription Period. The Borrower may also extend the Subscription Period in case the funded amount is not significantly lower than the funding limit within the original Subscription Period. Both the shortening and extension of the Subscription Period need to be declared on the Platform. In any case the Lender shall be bound to his offer until the 14th day after the end of the Subscription Period, regardless of any extension or shortening of such.
Bidding Phase i - Upon written authorization from the DISTRICT to proceed with the Bidding Phase, based upon accepted deliverables from the preceding phase, the ARCHITECT shall perform Bidding Phase services for DISTRICT as follows:
ii - The development of the bidding procedures and the general conditions of the construction contract shall be the joint responsibility of the DISTRICT and the ARCHITECT.
iii - While the Project is being advertised for bids, all questions concerning intent shall be referred to the DISTRICT for screening and subsequent processing through ARCHITECT.
iv - In the event that items requiring interpretation of the drawings or specifications are discovered during the bidding period, those items shall be analyzed by the ARCHITECT for decision by the DISTRICT as to the proper procedure required. Corrective action will be in the form of an addendum prepared by the ARCHITECT and issued by the DISTRICT.
v - Upon completion of the Bidding Phase, the DISTRICT shall have the right to terminate this Agreement upon written notice of this termination to ARCHITECT under the terms of this Agreement. In this case, the DISTRICT shall pay the ARCHITECT only the fee associated with the services provided through the Bidding Phase.
Bidding Phase. Upon District’s acceptance of Architect’s work in the previous Phase and assuming District has not delayed or terminated the Agreement, the Architect shall perform Bidding Phase services for District as follows:
6.1. Contact potential bidders and encourage their participation in the Project.
6.2. Coordinate the development of the bidding procedures and the construction contract documents with the District.
6.3. The development of the bidding procedures and the construction contract documents shall be the joint responsibility of the District and the Architect.
6.4. While the Project is being advertised for bids, all questions concerning intent shall be referred to the District for screening and subsequent processing through Architect.
6.5. In the event that items requiring interpretation of the drawings or specifications are discovered during the bidding period, those items shall be analyzed by the Architect for decision by the District as to the proper procedure required. Corrective action will be in the form of an addendum prepared by the Architect and issued by the District.
6.6. Attend bid opening.
Bidding Phase a. The Architect/Engineer shall be responsible for the development of bid advertisements for all addendums, bid clarifications, development of bid tabulations, attendance at bid opening, and for attendance at the School Board meeting of contract award.
b. The Architect/Engineer shall prepare the bid documents for a base bid and alternate bids as may be necessary and/or appropriate. The base bid should constitute the original intent of the project and the project budget. Alternates are for those items which are not deemed absolutely necessary to the project at the time of award. The Architect/Engineer will be reimbursed through seventy percent (70%) of the design fees for all tasks completed through the Final Design stage. The Architect/Engineer will further receive five percent (5%) of their fees for bidding any component of the bid proposal be it base bid or alternates. Further, the Architect/Engineer will receive twenty-five percent (25%) of his/her fee for contract administration on all components of the bid awarded by the Owner. Should the Owner, for whatever reason, not award a base bid and/or alternates and the base bid did not exceed the final budgeted amount by more than ten percent (10%), the Architect/Engineer will receive compensation based upon the amount known at the time of bid opening. This compensation will be equal to the phase completed; be it design, bidding or construction administration. If the Owner later rebids the same project, compensation will be based upon the amount awarded regardless of the previous bids known values except the first bidding phase will be maintained on the original bid amount. If, during the time from the original bid to the rebid, additional permitting is required due entirely to the time span. Costs for additional permitting shall be agreed to in advance and covered under Article III "Mutual Responsibilities."
c. If the lowest bona fide Base bid taken exceeds the final budgeted amount by more than 10%, the Owner, may accept the proposal, or may require the Architect/Engineer to change the Documents, at the Architect/Engineer's expense, to reduce the cost to an amount within the budget plus 10%. It shall be understood that changes in scope or quality will be approved, in advance in writing, by the Owners. In the event it becomes necessary to reject all bids and change the Documents due to the design costing more than 10% of the final budgeted amount, the Architect/Engineer shall bear the cost of all prints nec...
Bidding Phase. 7.1. DESIGN PROFESSIONAL shall provide the OWNER’S Program Manager with six hard copies and one electronic copy of the Construction Documents and all other bidding documents prepared by or for DESIGN PROFESSIONAL. Dependent upon the Project schedule, the Bidding Phase may take place prior to or concurrently with code review of the Construction Documents. Accordingly, DESIGN PROFESSIONAL may be required, as directed by OWNER, to provide CONSTRUCTION MANAGER @ RISK with design documents and other bidding documents prior to one-hundred percent (100%) final approved Construction Documents.
7.2. DESIGN PROFESSIONAL shall assist OWNER in reviewing, evaluating and advising OWNER regarding subcontractor bids and CONSTRUCTION MANAGER @ RISK’S final Project schedule and Guaranteed Maximum Price proposal. DESIGN PROFESSIONAL shall attend the pre-bid conferences and shall be responsible for developing and providing to OWNER any addenda to the Contract Documents that result from those conferences. The DESIGN PROFESSIONAL shall make a written recommendation to the OWNER with respect to the OWNER entering an agreement with the CONSTRUCTION MANAGER @ RISK at the amount of the proposed Guaranteed Maximum Price.
7.3. DESIGN PROFESSIONAL shall prepare any required addenda to the Construction Documents, submit addenda for Building Permit approval through CONSTRUCTION MANAGER @ RISK, and distribute all required copies to all necessary parties as determined by the OWNER. DESIGN PROFESSIONAL shall respond only to questions or requests for clarifications concerning the Construction Documents submitted in writing by OWNER or CONSTRUCTION MANAGER @ RISK. Written questions by bidders and subcontractors during bidding shall be answered by the DESIGN PROFESSIONAL through the issuance of an Addendum through the CONSTRUCTION MANAGER @ RISK.
Bidding Phase. Upon District’s acceptance of Architect’s work in the previous Phase and assuming District has not delayed or terminated the Agreement, Architect shall perform Bidding Phase services for District as follows:
1. Contact potential bidders and encourage their participation in the Project.
2. Coordinate the development of the bidding procedures and the construction Contract Documents with District.
3. The development of the bidding procedures and the construction Contract Documents shall be the joint responsibility of District and Architect. Nevertheless, Architect will use all due care and diligence to confirm that its plans and specifications and all other information provided by or on behalf of District to potential bidders discloses and publishes any potentially relevant information that could, in any way, have an impact on a Contractor's cost of performance.
4. While the Project is being advertised for bids, all questions concerning intent shall be referred to District for screening and subsequent processing through Architect.
5. In the event that items requiring interpretation of the drawings or specifications are discovered during the bidding period, those items shall be analyzed by Architect for decision by District as to the proper procedure required. Corrective action will be in the form of an addendum prepared by Architect and issued by District.
6. Attend bid opening.
Bidding Phase. A. After acceptance by Owner of the final Drawings and Specifications, other Construction Contract Documents, bidding-related documents (or requests for proposals or other construction procurement documents), and the most recent opinion of probable Construction Cost as determined in the Final Design Phase, and upon written authorization by Owner to proceed, Engineer shall:
1. Advertise for and obtain bids or proposals for the Work, assist Owner in issuing assembled design, contract, and bidding-related documents (or requests for proposals or other construction procurement documents) to prospective contractors, and where applicable, maintain a record of prospective contractors to which documents have been issued, attend pre-bid conferences, if any, and receive and process contractor deposits or charges for the issued documents.
2. Prepare and issue Addenda as appropriate to clarify, correct, or change the issued documents.
3. Provide information or assistance needed by Owner in the course of any review of proposals with prospective contractors.
4. If Federal funding is involved, set up prequalification’s for contractor. This includes researching all applicable debarment & qualified contractor’s lists & providing this documentation in the project file
5. Consult with Owner as to the qualifications of subcontractors, suppliers, and other individuals and entities proposed by prospective contractors, for those portions of the Work as to which review of qualifications is required by the issued documents.
6. If the issued documents require, the Engineer shall evaluate and determine the acceptability of "or equals" and substitute materials and equipment proposed by prospective contractors, provided that such proposals are allowed by the bidding- related documents
7. Attend the bid opening, prepare bid tabulation sheets to meet Owner’s schedule, and assist Owner in evaluating bids, assembling final contracts for the Work for execution by Owner and Contractor, and in issuing notices of award of such contracts.
B. The Bidding Phase will be considered complete upon commencement of the Construction Phase.
