Common use of Budget and Budget Narrative Clause in Contracts

Budget and Budget Narrative. (maximum of ten pages per state) Applicants should submit a budget with appropriate budget line items, as well as a narrative that identifies and describes the funding needed to accomplish the cooperative agreement’s goals. While developing their budgets, applicants should be cognizant of spending grant funds efficiently on higher-cost activities such as the one-to-one consumer interactions. For the budget recorded on form SF-424A, applicants should outline the total amount requested by line item category, as well as provide an overall total requested. The costs should be separately shown for the entire 12-month period of performance (See Appendix I, Guidance for Preparing a Budget Request and Narrative for more specific guidance on completing the SF-424A form (Budget Information – Non Construction)). The SF-424A must be fully completed. The Budget Narrative should provide a detailed cost breakdown for each line item outlined in the SF-424A, including a breakdown in costs for each activity/cost within the line item. The breakdown in the budget narrative should coincide with the breakdown in costs on the SF-424A. The proportion of the requested funding designated for each activity during the 12-month period of performance should be clearly defined and justify the applicant’s readiness to receive funding. This will include providing complete explanations and justifications for the proposed activities. Applicants must include specific salary rates, if planning to use cooperative agreement funds to pay for salaries27. The budget must separate out funding that is administered directly by the lead individual or entity from funding that will be provided to subrecipients, including consortium partners. If the applicant intends to serve multiple states, a separate Budget Narrative should be submitted for each state; however, only one SF-424A may be submitted and should include the total funds requested for each line item category for all Exchange states/service areas, as well as an overall total cooperative agreement request for all Exchange states/service areas. The costs for the full 12-month period of performance (including all Exchange states/service areas) shown on the SF- 424A should mirror the total requested on the SF-424 Application for Federal Assistance. The Budget Narrative for each state should be no more than 10 pages in length. Additionally, all applicants should be prepared to revise their project scope and budget upon award if they are not funded to serve in all proposed Exchange service areas and/or at the full amount requested. 27 Applicants who plan to utilize staff or employees who will spend less than 100% of their time performing Navigator functions (but are employed by the organization and paid by other funds from the organization for the remainder of their time) must demonstrate in their application what safeguards they have in place, or will put in place if selected for an award, to ensure time spent working on non-Navigator functions is not paid for with Navigator cooperative agreement funds. As part of this application for funding: • Applicants must request funding only for activities not currently being funded or supported by HHS Navigator cooperative agreement funding. • Awards made under this Funding Opportunity should not supplant any existing funding, including funding provided through previous HHS Navigator grants. • Current HHS Navigator awardees should distinguish activities to be funded through this opportunity from those currently being funded through, the 2015 or 2016 Funding Opportunity Navigator cooperative agreement awards. • Applicants must also attest that they are not receiving other Federal grant dollars for the same activity(ies) for which they will receive funding under this opportunity. For more information and instructions completing the budget narrative, applicants should refer to Appendix I, Guidance for Preparing a Budget Request and Narrative. This Appendix provides detailed instructions and examples of how the information in the budget narrative should be presented. Detailed explanations must be provided for each activity as well as full computations. Applicants must also clearly link each activity to the goals and requirements of this Funding Opportunity. Funding to support activities that do not include sufficient justification (to include full descriptions and computations) may be omitted from the final budget approved.

Budget and Budget Narrative. (maximum of ten pages per statethree pages) Applicants should submit a budget with appropriate budget line items, as well as a narrative that identifies and describes the funding needed to accomplish the cooperative agreement’s goals. While developing their budgets, applicants should be cognizant of spending grant funds efficiently on higher-cost activities such as the one-to-one consumer interactions. For the budget recorded on form SF-424A, applicants should outline the total amount requested by line item category, as well as provide an overall total requested. The costs should be separately shown for the entire 12-month period of performance (See Appendix I, Guidance for Preparing a Budget Request and Narrative for more specific guidance on completing the SF-424A form (Budget Information – Non Construction)). The SF-424A must be fully completed. The Budget Narrative should provide a detailed cost breakdown for each line item outlined in the SF-424A, including a breakdown in of costs for each activity/cost within the line item. The breakdown in the budget narrative should coincide with the breakdown in costs on the SF-424A. The proportion of the requested funding designated for each activity during the 12-month period of performance should be clearly defined and justify the applicant’s readiness to receive funding. This will include providing complete explanations and justifications for the proposed activities. Applicants must include specific salary rates, rates if planning to use cooperative agreement funds to pay for salaries27salaries. The budget must separate out funding that is administered directly by the lead individual or entity from funding that will be provided subcontracted to subrecipientsothers, including consortium partners. If the applicant intends to serve multiple statesStates, a separate Budget Narrative should be submitted for each stateState; however, only one SF-424A may be submitted and should include the total funds requested for each line item category for all Exchange states/service areascategory, as well as an overall total cooperative agreement request for all Exchange states/service areas. The costs for the full 12-month period of performance (including all Exchange states/service areas) shown on the SF- 424A should mirror the total requested on the SF-424 Application for Federal Assistance. The Budget Narrative for each state should be no more than 10 pages in length. Additionally, all applicants should be prepared to revise their project scope and budget upon award if they are not funded to serve in all proposed Exchange service areas and/or at the full amount requested. 27 Applicants who plan to utilize staff or employees who will spend less than 100% of their time performing Navigator functions (but are employed by the organization and paid by other funds from the organization for the remainder of their time) must demonstrate in their application what safeguards they have in place, or will put in place if selected for an award, to ensure time spent working on non-Navigator functions is not paid for with Navigator cooperative agreement fundsrequest. As part of this each application for funding: • Applicants , applicants must request funding only for activities not currently being funded or already funded/supported by HHS Navigator cooperative agreement prior funding. • Awards made under this Funding Opportunity funding opportunity should not supplant any existing prior funding, including funding provided through previous HHS Navigator grants. • Current HHS Navigator awardees should distinguish activities to be funded through this opportunity from those currently being funded through, the 2015 or 2016 Funding Opportunity Navigator cooperative agreement awards. • Applicants must also attest that they are not receiving other seeking Navigator grant funding for activities that are already funded under section 1311(a) of the Affordable Care Act. The budget presentation must include the following: • Estimated budget total • Total estimated funding requirements for each of the following line items, and a breakdown for each line item: - Personnel; - Fringe benefits; - Contractual costs, including subcontract contracts; - Equipment (including personal computers, scanners for consumers to use in uploading consumer supporting documentation to accompany applications, wireless cards if necessary, and any materials necessary for staff to ensure no consumer Personally Identifiable Information (PII) is compromised while performing Navigator duties); - Supplies; - Travel (including costs associated with performing outreach and education and traveling to assist consumers in more remote regions of the State, if applicable); and - Other costs. - Indirect charges, in compliance with the Code of Federal grant dollars Regulations (See Section VI. 2, Administrative and National Policy Requirements for a complete list of regulations and cost principles for this funding announcement). If requesting indirect costs in the budget, a copy of the indirect cost rate agreement is required. - Provide budget notes for major expenditures and notes on personnel costs and major contractual costs. - Completion of the Budget Form 424A remains a requirement for consideration of your application. This estimated budget presentation is an important part of your proposal and will be reviewed carefully by HHS staff. Completing the SF-424A: All applicants must submit an SF-424A. To fill out the budget information requested on form SF-424A, review the general instructions provided for the same activity(ies) for which they will receive funding under this opportunity. For more information SF-424A and follow the instructions completing the budget narrative, applicants should refer to Appendix I, Guidance for Preparing a Budget Request and Narrative. This Appendix provides detailed instructions and examples of how the information in the budget narrative should be presented. Detailed explanations must be provided for each activity as well as full computations. Applicants must also clearly link each activity to the goals and requirements of this Funding Opportunity. Funding to support activities that do not include sufficient justification (to include full descriptions and computations) may be omitted from the final budget approvedoutlined below.

Budget and Budget Narrative. (maximum of ten fifteen pages per state) Applicants should submit a budget with appropriate budget line items, as well as a narrative that identifies and describes the funding needed to accomplish the cooperative agreement’s goals. While developing their budgets, applicants should be cognizant of spending grant funds efficiently on higher-cost activities such as the one-to-one consumer interactions. For the budget recorded on form SF-424A, applicants should outline the total amount requested by line item category, as well as provide an overall total requested. The costs should be separately shown for the entire 1224-month period of performance (See Appendix I, Guidance for Preparing a Budget Request and Narrative for more specific guidance on completing the SF-424A form (Budget Information – Non Construction)). The SF-424A must be fully completed. The Budget Narrative should provide a detailed cost breakdown for each line item outlined in the SF-424A, including a breakdown in costs for each activity/cost within the line item. The breakdown in the budget narrative should coincide with the breakdown in costs on the SF-424A. The proportion of the requested funding designated for each activity during the 1224-month period of performance should be clearly defined and justify the applicant’s readiness to receive funding. This will include providing complete explanations and justifications for the proposed activities. Applicants must include specific salary rates, if planning to use cooperative agreement funds to pay for salaries27salaries29. The budget must separate out funding that is administered directly by the lead individual or entity from funding that will be provided to subrecipients, including consortium partners. If the applicant intends to serve multiple states, a separate Budget Narrative should be submitted for each state; however, only one SF-424A may be submitted and should include the total funds requested for each line item category for all Exchange states/service areas, as well as an overall total cooperative agreement request for all Exchange states/service areas. The costs for the full 1224-month period of performance (including all Exchange states/service areas) shown on the SF- 424A should mirror the total requested on the SF-424 Application for Federal Assistance. The Budget Narrative for each state should be no more than 10 15 pages in length. Additionally, all applicants should be prepared to revise their project scope and budget upon award if they are not funded to serve in all proposed Exchange service areas and/or at the full amount requested. 27 29 Applicants who plan to utilize staff or employees who will spend less than 100% of their time performing Navigator functions (but are employed by the organization and paid by other funds from the organization for the remainder of their time) must demonstrate in their application what safeguards they have in place, or will put in place if selected for an award, to ensure time spent working on non-Navigator functions is not paid for with Navigator cooperative agreement funds. are not funded to serve in all proposed Exchange service areas and/or at the full amount requested. As part of this application for funding: • Applicants must request funding only for activities not currently being funded or supported by HHS Navigator cooperative agreement funding. • Awards made under this Funding Opportunity should not supplant any existing funding, including funding provided through previous HHS Navigator grants. • Current HHS Navigator awardees should distinguish activities to be funded through this opportunity from those currently being funded through, through the 2015 or 2016 2018 Funding Opportunity Navigator cooperative agreement awards. • Applicants must also attest that they are not receiving other Federal grant dollars for the same activity(ies) for which they will receive funding under this opportunity. For more information and instructions completing the budget narrative, applicants should refer to Appendix I, Guidance for Preparing a Budget Request and Narrative. This Appendix provides detailed instructions and examples of how the information in the budget narrative should be presented. Detailed explanations must be provided for each activity as well as full computations. Applicants must also clearly link each activity to the goals and requirements of this Funding Opportunity. Funding to support activities that do not include sufficient justification (to include full descriptions and computations) may be omitted from the final budget approved.

Budget and Budget Narrative. (maximum of ten pages per statethree pages) Applicants should submit a budget with appropriate budget line items, as well as a narrative that identifies and describes the funding needed to accomplish the cooperative agreement’s goals. While developing their budgets, applicants should be cognizant of spending grant funds efficiently on higher-cost activities such as the one-to-one consumer interactions. For the budget recorded on form SF-424A, applicants should outline the total amount requested by line item category, as well as provide an overall total requested. The costs should be separately shown for the entire 12-month period of performance (See Appendix I, Guidance for Preparing a Budget Request and Narrative for more specific guidance on completing the SF-424A form (Budget Information – Non Construction)). The SF-424A must be fully completed. The Budget Narrative should provide a detailed cost breakdown for each line item outlined in the SF-424A, including a breakdown in of costs for each activity/cost within the line item. The breakdown in the budget narrative should coincide with the breakdown in costs on the SF-424A. The proportion of the requested funding designated for each activity during the 12-month period of performance should be clearly defined and justify the applicant’s readiness to receive funding. This will include providing complete explanations and justifications for the proposed activities. Applicants must include specific salary rates, rates if planning to use cooperative agreement funds to pay for salaries27salaries. The budget must separate out funding that is administered directly by the lead individual or entity from funding that will be provided subcontracted to subrecipientsothers, including consortium partners. If the applicant intends to serve multiple statesStates, a separate Budget Narrative should be submitted for each stateState; however, only one SF-424A may be submitted and should include the total funds requested for each line item category for all Exchange states/service areascategory, as well as an overall total cooperative agreement request request. For all applicants, a contingency plan should be included for all Exchange states/use in the event that they receive less than the total amount of funds requested. Contingency plans should include an explanation of how the intended service areasarea or program model will be adjusted if the applicant does not receive the total amount of funds requested. The costs for contingency plan should include details on how staffing, project scope, and activities would be modified, and the full 12-month period of performance (including all Exchange states/budget reconstructed, if the application is not fully funded. When applying to serve multiple States, also discuss how the service areas) shown on area or program model will be adjusted if the SF- 424A should mirror applicant does not receive the total requested on amount of funds requested, including how reductions in staffing, project scope, and fund disbursement will occur should the SF-424 Application for Federal Assistance. The Budget Narrative for each state should applicant not be no more than 10 pages in length. Additionally, all applicants should be prepared to revise their project scope and budget upon award if they are not funded to serve in all proposed Exchange service areas and/or at the full amount requested. 27 Applicants who plan to utilize staff or employees who will spend less than 100% of their time performing Navigator functions (but are employed by the organization and paid by other funds from the organization for the remainder of their time) must demonstrate in their application what safeguards they have in place, or will put in place if selected for an award, to ensure time spent working on non-Navigator functions is not paid for with Navigator cooperative agreement fundsareas. As part of this each application for funding: • Applicants , applicants must request funding only for activities not currently being funded or funded/supported by HHS Navigator cooperative agreement prior funding. • Awards made under this Funding Opportunity funding opportunity should not supplant any existing funding, including funding provided through previous HHS Navigator grantsunder PPHF-2013- Cooperative Agreement to Support Navigators in Federally-facilitated and State Partnership Exchanges, number CA-NAV-13-001. • Current HHS Navigator awardees should distinguish activities to be funded through this opportunity from those currently being funded through, the 2015 or 2016 Funding Opportunity through 2013 Navigator cooperative agreement awards. • Applicants must also attest that they are not receiving seeking Navigator grant funding for activities that are already funded under section 1311(a) of the Affordable Care Act. The budget presentation must include the following:  Estimated budget total  Total estimated funding requirements for each of the following line items, and a breakdown for each line item: - Personnel; - Fringe benefits; - Contractual costs, including subcontract contracts; - Equipment (including personal computers, scanners for consumers to use in uploading consumer supporting documentation to accompany applications, wireless cards if necessary, and any materials necessary for staff to ensure no consumer Personally Identifiable Information (PII) is compromised while performing Navigator duties); - Supplies; - Travel (including costs associated with performing outreach and education and traveling to assist consumers in more remote regions of the State, if applicable); - Other costs (such as rent and other costs that will not fit in any of the previous categories); - Indirect charges, in compliance with the Code of Federal grant dollars Regulations (See Section VI. 2, Administrative and National Policy Requirements for a complete list of regulations and cost principles for this funding announcement). If requesting indirect costs in the same activity(ies) budget, a copy of the current indirect cost rate agreement is required. - Provide budget notes for which they major expenditures and notes on personnel costs and major contractual costs. - Completion of the Budget Form 424A remains a requirement for consideration of your application. This estimated budget presentation is an important part of your proposal and will receive funding under this opportunitybe reviewed carefully by HHS staff. For more information and instructions on completing the budget narrative, applicants should refer to please see Appendix I1, Guidance for Preparing a Budget Request and Narrative. This Appendix provides detailed instructions and examples of how Narrative in Response to SF 424A. Completing the information in SF-424A: All applicants must submit an SF-424A. To fill out the budget narrative should be presented. Detailed explanations must be information requested on form SF-424A, review the general instructions provided for each activity as well as full computations. Applicants must also clearly link each activity to the goals SF-424A and requirements of this Funding Opportunity. Funding to support activities that do not include sufficient justification (to include full descriptions and computations) may be omitted from follow the final budget approvedinstructions outlined below.

Budget and Budget Narrative. (maximum of ten pages per statethree pages) Applicants should submit a budget with appropriate budget line items, as well as a narrative that identifies and describes the funding needed to accomplish the cooperative agreement’s goals. While developing their budgets, applicants should be cognizant of spending grant funds efficiently on higher-cost activities such as the one-to-one consumer interactions. For the budget recorded on form SF-424A, applicants should outline the total amount requested by line item category, as well as provide an overall total requested. The costs should be separately shown for the entire 12-month period of performance (See Appendix I, Guidance for Preparing a Budget Request and Narrative for more specific guidance on completing the SF-424A form (Budget Information – Non Construction)). The SF-424A must be fully completed. The Budget Narrative should provide a detailed cost breakdown for each line item outlined in the SF-424A, including a breakdown in of costs for each activity/cost within the line item. The breakdown in the budget narrative should coincide with the breakdown in costs on the SF-424A. The proportion of the requested funding designated for each activity during the 12-month period of performance should be clearly defined and justify the applicant’s readiness to receive funding. This will include providing complete explanations and justifications for the proposed activities. Applicants must include specific salary rates, rates if planning to use cooperative agreement funds to pay for salaries27salaries. The budget must separate out funding that is administered directly by the lead individual or entity from funding that will be provided subcontracted to subrecipientsothers, including consortium partners. If the applicant intends to serve multiple statesStates, a separate Budget Narrative should be submitted for each stateState; however, only one SF-424A may be submitted and should include the total funds requested for each line item category for all Exchange states/service areascategory, as well as an overall total cooperative agreement request for all Exchange states/service areas. The costs for the full 12-month period of performance (including all Exchange states/service areas) shown on the SF- 424A should mirror the total requested on the SF-424 Application for Federal Assistance. The Budget Narrative for each state should be no more than 10 pages in length. Additionally, all applicants should be prepared to revise their project scope and budget upon award if they are not funded to serve in all proposed Exchange service areas and/or at the full amount requested. 27 Applicants who plan to utilize staff or employees who will spend less than 100% of their time performing Navigator functions (but are employed by the organization and paid by other funds from the organization for the remainder of their time) must demonstrate in their application what safeguards they have in place, or will put in place if selected for an award, to ensure time spent working on non-Navigator functions is not paid for with Navigator cooperative agreement fundsrequest. As part of this each application for funding: • Applicants , applicants must request funding only for activities not currently being funded or already funded/supported by HHS Navigator cooperative agreement prior funding. • Awards made under this Funding Opportunity funding opportunity should not supplant any existing prior funding, including funding provided through previous HHS Navigator grants. • Current HHS Navigator awardees should distinguish activities to be funded through this opportunity from those currently being funded through, the 2015 or 2016 Funding Opportunity Navigator cooperative agreement awards. • Applicants must also attest that they are not receiving other seeking Navigator grant funding for activities that are already funded under section 1311(a) of the Affordable Care Act. The budget presentation must include the following:  Estimated budget total  Total estimated funding requirements for each of the following line items, and a breakdown for each line item: - Personnel; - Fringe benefits; - Contractual costs, including subcontract contracts; - Equipment (including personal computers, scanners for consumers to use in uploading consumer supporting documentation to accompany applications, wireless cards if necessary, and any materials necessary for staff to ensure no consumer Personally Identifiable Information (PII) is compromised while performing Navigator duties); - Supplies; - Travel (including costs associated with performing outreach and education and traveling to assist consumers in more remote regions of the State, if applicable); and - Other costs. - Indirect charges, in compliance with the Code of Federal grant dollars Regulations (See Section VI. 2, Administrative and National Policy Requirements for a complete list of regulations and cost principles for this funding announcement). If requesting indirect costs in the budget, a copy of the indirect cost rate agreement is required. - Provide budget notes for major expenditures and notes on personnel costs and major contractual costs. - Completion of the Budget Form 424A remains a requirement for consideration of your application. This estimated budget presentation is an important part of your proposal and will be reviewed carefully by HHS staff. Completing the SF-424A: All applicants must submit an SF-424A. To fill out the budget information requested on form SF-424A, review the general instructions provided for the same activity(ies) for which they will receive funding under this opportunity. For more information SF-424A and follow the instructions completing the budget narrative, applicants should refer to Appendix I, Guidance for Preparing a Budget Request and Narrative. This Appendix provides detailed instructions and examples of how the information in the budget narrative should be presented. Detailed explanations must be provided for each activity as well as full computations. Applicants must also clearly link each activity to the goals and requirements of this Funding Opportunity. Funding to support activities that do not include sufficient justification (to include full descriptions and computations) may be omitted from the final budget approvedoutlined below.