Common use of Business and Travel Expenses Clause in Contracts

Business and Travel Expenses. The State agrees to reimburse employees for actual, necessary and appropriate business expenses and travel expenses incurred fifty (50) miles or more from home and headquarters, in accordance with existing Department of Human Resources rules and as set forth below. Lodging and/or meals provided by the State or included in hotel expenses or conference fees or in transportation costs such as airline tickets or otherwise provided shall not be claimed for reimbursement. Snacks and continental breakfasts such as rolls, juice, and coffee are not considered to be meals. Each item of expense of $25 or more requires a receipt; receipts may be required for items of expense that are less than $25. When receipts are not required to be submitted with the claim, it is the employee’s responsibility to maintain receipts and records of their actual expenses for tax purposes. Each State agency shall determine the necessity for travel and the mode of travel to be reimbursed. A. Meals/Incidentals: Meal expenses for breakfast, lunch, and dinner will be reimbursed in the amount of actual expenses up to the maximums. The term “incidentals” includes, but is not limited to, expenses for laundry, cleaning and pressing of clothing, and fees and tips for services, such as for porters and baggage carriers. It does not include taxicab fares, lodging taxes or the cost of telegrams or telephone calls. Effective September 1, 2013, Article 12.1 Business and Travel subdivision A.1. will be amended as follows: 1. Rates - Actual meal/incidental expenses incurred will be reimbursed in accordance with the maximum rates and time frame requirements outlined below: Breakfast up to $7.00 Lunch up to $11.00 Dinner up to $23.00 Incidentals up to $5.00 Total up to $46.00 (Every full 24 hours of travel) 2. Time Frames - For continuous short-term travel of more than twenty-four (24) hours but less than thirty-one (31) days, the employee will be reimbursed for actual costs up to the maximum for each meal, incidental, and lodging expense for each complete twenty-four (24) hours of travel, beginning with the traveler’s time of departure and return as follows: a. On the first day of travel on a trip of more than twenty-four (24) hours: Trip begins at or before 6 a.m. Breakfast may be claimed Trip begins at or before 11 a.m. Lunch may be claimed Trip begins at or before 5 p.m. Dinner may be claimed b. On the fractional day of travel at the end of a trip of more than twenty-four (24) hours: Trips ends at or after 8 a.m. Breakfast may be claimed Trip ends at or after 2 p.m. Lunch may be claimed Trip ends at or after 7 p.m. Dinner may be claimed If the fractional day includes an overnight stay, receipted lodging may be claimed. No meal or lodging expenses may be claimed or reimbursed more than once on any given date or during any twenty-four (24)-hour period. c. For continuous travel of less than twenty-four (24) hours, the employee will be reimbursed for actual expenses up to the maximum as follows: Travel begins at or before 6 am and ends at or after 9 am Travel begins at or before 4 p.m. and ends at or after 7pm Breakfast may be claimed Dinner may be claimed If the trip extends overnight, receipted lodging may be claimed. No lunch or incidentals may be claimed on a trip of less than 24 hours.

Business and Travel Expenses. The State agrees to reimburse employees for actual, necessary and appropriate business expenses and travel expenses incurred fifty (50) miles or more from home and headquarters, in accordance with existing Department of Human Resources rules and as set forth below. Lodging and/or meals provided by the State or included in hotel expenses or conference fees or in transportation costs such as airline tickets or otherwise provided shall not be claimed for reimbursement. Snacks and continental breakfasts such as rolls, juice, and coffee are not considered to be meals. Each item of expense expenses of $25 or more requires a receipt; receipts may be required for items of expense that are less than $25. When receipts are not required to be submitted with the claim, it is the employee’s responsibility to maintain receipts and records of their actual expenses for tax purposes. Each State agency shall determine the necessity for travel and the mode of travel to be reimbursed. A. Meals/Incidentals: Meal expenses for breakfast, lunch, and dinner will be reimbursed in the amount of actual expenses up to the maximums. The term “incidentals” includes, but is not limited to, expenses for laundry, cleaning and pressing of clothing, and fees and tips for services, such as for porters and baggage carriers. It does not include taxicab fares, lodging taxes or the cost of telegrams or telephone calls. Effective September 1, 2013, Article 12.1 Business and Travel subdivision A.1. will be amended as follows: 1. Rates - Actual meal/incidental expenses incurred will be reimbursed in accordance with the maximum rates and time frame requirements outlined below: Breakfast up to $7.00 Lunch up to $11.00 Dinner up to $23.00 Incidentals up to $5.00 Total up to $46.00 (Every full 24 hours of travel)23.00 2. Time Frames - For continuous short-term travel of more than twenty-four (24) hours but less than thirty-one (31) days, the employee will be reimbursed for actual costs up to the maximum for each meal, incidental, and lodging expense for each complete twenty-four (24) hours of travel, beginning with the traveler’s time of departure and return as follows: a. On the first day of travel on a trip of more than twenty-four (24) hours: Trip begins at or before 6 a.m. Breakfast may be claimed Trip begins at or before 11 a.m. Lunch may be claimed Trip begins at or before 5 p.m. Dinner may be claimed b. On the fractional day of travel at the end of a trip of more than twenty-four (24) hours: Trips Trip ends at or after 8 a.m. Breakfast may be claimed Trip ends at or after 2 p.m. Lunch may be claimed Trip ends at or after 7 p.m. Dinner may be claimed If the fractional day includes an overnight stay, receipted lodging may be claimed. No meal or lodging expenses may be claimed or reimbursed more than once on any given date or during any twenty-four (24)-hour period. c. For continuous travel of less than twenty-four (24) hours, the employee will be reimbursed for actual expenses up to the maximum as follows: Travel begins at or before 6 am a.m. and ends at or after 9 am a.m.: Breakfast may be claimed Travel begins at or before 4 p.m. and ends at or after 7pm Breakfast may be claimed 7 p.m.: Dinner may be claimed If the trip extends overnight, receipted lodging may be claimed. claimed No lunch or incidentals may be claimed on a trip of less than 24 twenty-four (24) hours.

Business and Travel Expenses. The State agrees to reimburse employees for actual, necessary and appropriate business expenses and travel expenses incurred fifty (50) miles or more from home and headquarters, in accordance with existing Department of Human Resources rules and as set forth below. Lodging and/or meals provided by the State or included in hotel expenses or conference fees or in transportation costs such as airline tickets or otherwise provided shall not be claimed for reimbursement. Snacks and continental breakfasts such as rolls, juice, and coffee are not considered to be meals. Each item of expense expenses of $25 or more requires a receipt; receipts may be required for items of expense that are less than $25. When receipts are not required to be submitted with the claim, it is the employee’s responsibility to maintain receipts and records of their actual expenses for tax purposes. Each State agency shall determine the necessity for travel and the mode of travel to be reimbursed. A. Meals/Incidentals: Meal expenses for breakfast, lunch, and dinner will be reimbursed in the amount of actual expenses up to the maximums. The term “incidentals” includes, but is not limited to, expenses for laundry, cleaning and pressing of clothing, and fees and tips for services, such as for porters and baggage carriers. It does not include taxicab fares, lodging taxes or the cost of telegrams or telephone calls. Effective September 1, 2013, Article 12.1 Business and Travel subdivision A.1. will be amended as follows: 1. Rates - Actual meal/incidental expenses incurred will be reimbursed in accordance with the maximum rates and time frame requirements outlined below: Breakfast up to $7.00 Lunch up to $11.00 Dinner up to $23.00 Incidentals up to $5.00 Total up to $46.00 (Every full 24 hours of travel)23.00 2. Time Frames - For continuous short-term travel of more than twenty-four (24) hours but less than thirty-one (31) days, the employee will be reimbursed for actual costs up to the maximum for each meal, incidental, and lodging expense for each complete twenty-four (24) hours of travel, beginning with the traveler’s time of departure and return as follows: a. On the first day of travel on a trip of more than twenty-four (24) hours: Trip begins at or before 6 a.m. Breakfast may be claimed Trip begins at or before 11 a.m. Lunch may be claimed Trip begins at or before 5 p.m. Dinner may be claimed b. On the fractional day of travel at the end of a trip of more than twenty-four (24) hours: Trips Trip ends at or after 8 a.m. Breakfast may be claimed Trip ends at or after 2 p.m. Lunch may be claimed Trip ends at or after 7 p.m. Dinner may be claimed If the fractional day includes an overnight stay, receipted lodging may be claimed. No meal or lodging expenses may be claimed or reimbursed more than once on any given date or during any twenty-four (24)-hour period. c. For continuous travel of less than twenty-four (24) hours, the employee will be reimbursed for actual expenses up to the maximum as follows: Travel begins at or before 6 am a.m. and ends at or after 9 am a.m.: Breakfast may be claimed Travel begins at or before 4 p.m. and ends at or after 7pm Breakfast may be claimed 7 p.m.: Dinner may be claimed If the trip extends overnight, receipted lodging may be claimed. No lunch or incidentals may be claimed on a trip of less than 24 twenty-four (24) hours.

Business and Travel Expenses. The State agrees to reimburse employees for actual, necessary and appropriate business expenses and travel expenses incurred fifty (50) miles or more from home and headquarters, in accordance with existing Department of Human Resources rules and as set forth below. Lodging and/or meals provided by the State or included in hotel expenses or conference fees or in transportation costs such as airline tickets or otherwise provided shall not be claimed for reimbursement. Snacks and continental breakfasts such as rolls, juice, and coffee are not considered to be meals. Each item of expense of $25 or more requires a receipt; receipts may be required for items of expense that are less than $25. When receipts are not required to be submitted with the claim, it is the employee’s responsibility to maintain receipts and records of their actual expenses for tax purposes. Each State agency shall determine the necessity for travel and the mode of travel to be reimbursed. A. Meals/Incidentals: Meal expenses for breakfast, lunch, and dinner will be reimbursed in the amount of actual expenses up to the maximums. The term “incidentals” includes, but is not limited to, expenses for laundry, cleaning and pressing of clothing, and fees and tips for services, such as for porters and baggage carriers. It does not include taxicab fares, lodging taxes or the cost of telegrams or telephone calls. Effective September 1, 2013, Article 12.1 Business and Travel subdivision A.1. will be amended as follows: 1. Rates - Actual meal/incidental expenses incurred will be reimbursed in accordance with the maximum rates and time frame requirements outlined below: Breakfast up to $7.00 Lunch up to $11.00 Dinner up to $23.00 Incidentals up to $5.00 Total up to $46.00 (Every full 24 hours of travel)23.00 2. Time Frames - For continuous short-term travel of more than twenty-four (24) hours but less than thirty-one (31) days, the employee will be reimbursed for actual costs up to the maximum for each meal, incidental, and lodging expense for each complete twenty-four (24) hours of travel, beginning with the traveler’s time of departure and return as follows: a. On the first day of travel on a trip of more than twenty-four (24) hours: Trip begins at or before 6 a.m. Breakfast may be claimed Trip begins at or before 11 a.m. Lunch may be claimed Trip begins at or before 5 p.m. Dinner may be claimed b. On the fractional day of travel at the end of a trip of more than twenty-four (24) hours: Trips Trip ends at or after 8 a.m. Breakfast may be claimed Trip ends at or after 2 p.m. Lunch may be claimed Trip ends at or after 7 p.m. Dinner may be claimed If the fractional day includes an overnight stay, receipted lodging may be claimed. No meal or lodging expenses may be claimed or reimbursed more than once on any given date or during any twenty-four (24)-hour period. c. For continuous travel of less than twenty-four (24) hours, the employee will be reimbursed for actual expenses up to the maximum as follows: Travel begins at or before 6 am a.m. and ends at or after 9 am a.m.: Breakfast may be claimed Travel begins at or before 4 p.m. and ends at or after 7pm Breakfast may be claimed 7 p.m.: Dinner may be claimed If the trip extends overnight, receipted lodging may be claimed. claimed No lunch or incidentals may be claimed on a trip of less than 24 twenty-four (24) hours.

Business and Travel Expenses. The State agrees to reimburse employees for actual, necessary and appropriate business expenses and travel expenses incurred fifty (50) miles or more from home and headquarters, in accordance with existing Department of Human Resources rules and as set forth below. Lodging and/or meals provided by the State or included in hotel expenses or conference fees or in transportation costs such as airline tickets or otherwise provided shall not be claimed for reimbursement. Snacks and continental breakfasts such as rolls, juice, and coffee are not considered to be meals. Each item of expense expenses of $25 or more requires a receipt; receipts may be required for items of expense that are less than $25. When receipts are not required to be submitted with the claim, it is the employee’s responsibility to maintain receipts and records of their actual expenses for tax purposes. Each State agency shall determine the necessity for travel and the mode of travel to be reimbursed. A. Meals/Incidentals: Meal expenses for breakfast, lunch, and dinner will be reimbursed in the amount of actual expenses up to the maximums. The term “incidentals” includes, but is not limited to, expenses for laundry, cleaning and pressing of clothing, and fees and tips for services, such as for porters and baggage carriers. It does not include taxicab fares, lodging taxes or the cost of telegrams or telephone calls. Effective September 1, 2013, Article 12.1 Business and Travel subdivision A.1. will be amended as follows: 1. Rates - Actual meal/incidental expenses incurred will be reimbursed in accordance with the maximum rates and time frame requirements outlined below: Breakfast up to $7.00 Lunch up to $11.00 Dinner up to $23.00 Incidentals up to $5.00 Total up to $46.00 (Every full 24 hours of travel) 2. Time Frames - For continuous short-term travel of more than twenty-four (24) hours but less than thirty-one (31) days, the employee will be reimbursed for actual costs up to the maximum for each meal, incidental, and lodging expense for each complete twenty-four (24) hours of travel, beginning with the traveler’s time of departure and return as follows: a. On the first day of travel on a trip of more than twenty-four (24) hours: Trip begins at or before 6 a.m. Breakfast may be claimed Trip begins at or before 11 a.m. Lunch may be claimed Trip begins at or before 5 p.m. Dinner may be claimed b. On the fractional day of travel at the end of a trip of more than twenty-four (24) hours: Trips Trip ends at or after 8 a.m. Breakfast may be claimed Trip ends at or after 2 p.m. Lunch may be claimed Trip ends at or after 7 p.m. Dinner may be claimed If the fractional day includes an overnight stay, receipted lodging may be claimed. claimed No meal or lodging expenses may be claimed or reimbursed more than once on any given date or during any twenty-four (24)-hour period. c. For continuous travel of less than twenty-four (24) hours, the employee will be reimbursed for actual expenses up to the maximum as follows: Travel begins at or before 6 am a.m. and ends at or after 9 am a.m.: Breakfast may be claimed Travel begins at or before 4 p.m. and ends at or after 7pm Breakfast may be claimed 7 p.m.: Dinner may be claimed If the trip extends overnight, receipted lodging may be claimed. claimed No lunch or incidentals may be claimed on a trip of less than 24 twenty-four (24) hours.

Business and Travel Expenses. The State agrees to reimburse employees for actual, necessary and appropriate business expenses and travel expenses incurred fifty (50) miles or more from home and headquarters, in accordance with existing Department of Human Resources rules and as set forth below. Lodging and/or meals provided by the State or included in hotel expenses or conference fees or in transportation costs such as airline tickets or otherwise provided shall not be claimed for reimbursement. Snacks and continental breakfasts such as rolls, juice, and coffee are not considered to be meals. Each item of expense of $25 or more requires a receipt; receipts may be required for items of expense that are less than $25. When receipts are not required to be submitted with the claim, it is the employee’s responsibility to maintain receipts and records of their actual expenses for tax purposes. Each State agency shall determine the necessity for travel and the mode of travel to be reimbursed. A. Meals/Incidentals: Meal expenses for breakfast, lunch, and dinner will be reimbursed in the amount of actual expenses up to the maximums. The term “incidentals” includes, but is not limited to, expenses for laundry, cleaning and pressing of clothing, and fees and tips for services, such as for porters and baggage carriers. It does not include taxicab fares, lodging taxes or the cost of telegrams or telephone calls. Effective September 1, 2013, Article 12.1 Business and Travel subdivision A.1. will be amended as follows: 1. Rates - Actual meal/incidental expenses incurred will be reimbursed in accordance with the maximum rates and time frame requirements outlined below: Breakfast up to $7.00 Lunch up to $11.00 Dinner up to $23.00 Incidentals up to $5.00 Total up to $46.00 (Every full 24 hours of travel)23.00 2. Time Frames - For continuous short-term travel of more than twenty-four (24) hours but less than thirty-one (31) days, the employee will be reimbursed for actual costs up to the maximum for each meal, incidental, and lodging expense for each complete twenty-four (24) hours of travel, beginning with the traveler’s time of departure and return as follows: a. On the first day of travel on a trip of more than twenty-four (24) hours: Trip begins at or before 6 a.m. Breakfast may be claimed Trip begins at or before 11 a.m. Lunch may be claimed Trip begins at or before 5 p.m. Dinner may be claimed b. On the fractional day of travel at the end of a trip of more than twenty-four (24) hours: Trips Trip ends at or after 8 a.m. Breakfast may be claimed Trip ends at or after 2 p.m. Lunch may be claimed Trip ends at or after 7 p.m. Dinner may be claimed If the fractional day includes an overnight stay, receipted lodging may be claimed. No meal or lodging expenses may be claimed or reimbursed more than once on any given date or during any twenty-four (24)-hour period. c. For continuous travel of less than twenty-four (24) hours, the employee will be reimbursed for actual expenses up to the maximum as follows: Travel begins at or before 6 am a.m. and ends at or after 9 am a.m.: Breakfast may be claimed Travel begins at or before 4 p.m. and ends at or after 7pm Breakfast may be claimed 7 p.m.: Dinner may be claimed If the trip extends overnight, receipted lodging may be claimed. No lunch or incidentals may be claimed on a trip of less than 24 twenty-four (24) hours.