Common use of Checks and Audits Clause in Contracts

Checks and Audits. II.20.1 The co-ordinator undertakes to provide any detailed information requested by the Commission or by any other outside body authorised by the Commission to check that the action and the provisions of the agreement are being properly implemented. Where the Commission so wishes, it may request such information to be provided directly by a co-beneficiary. II.20.2 The beneficiaries shall keep at the Commission's disposal all original documents, especially accounting and tax records, or, in exceptional and duly justified cases, certified copies of original documents relating to the agreement, stored on any appropriate medium that ensures their integrity in accordance with the applicable national legislation, for a period of five years from the date of payment of the balance specified in Article I.5. II.20.3 The beneficiaries agree that the Commission may have an audit of the use made of the grant carried out either directly by its own staff or by any other outside body authorised to do so on its behalf. Such audits may be carried out throughout the period of implementation of the agreement until the balance is paid and for a period of five years from the date of payment of the balance. Where appropriate, the audit findings may lead to recovery decisions by the Commission. II.20.4 The beneficiaries undertake to allow Commission staff and outside personnel authorised by the Commission the appropriate right of access to sites and premises where the action is carried out and to all the information, including information in electronic format, needed in order to conduct such audits. II.20.5 By virtue of Council Regulation (Euratom, EC) No 2185/96 and Regulation (EC) No 1073/1999 of the European Parliament and the Council, the European Anti-Fraud Office (XXXX) may also carry out on-the-spot checks and inspections in accordance with the procedures laid down by Community law for the protection of the financial interests of the European Communities against fraud and other irregularities. Where appropriate, the inspection findings may lead to recovery decisions by the Commission. II.20.6 The European Court of Auditors shall have the same rights as the Commission, notably right of access, as regards checks and audits.

Checks and Audits. II.20.1 The co-ordinator undertakes to provide any detailed information, including information in electronic format, requested by the Commission or by any other outside body authorised by the Commission to check that the action and the provisions of the agreement are being properly implemented. Where the Commission so wishes, it may request such information to be provided directly by a co-beneficiary. II.20.2 The beneficiaries shall keep at the Commission's disposal all original documents, especially accounting and tax records, or, in exceptional and duly justified cases, certified copies of original documents relating to the agreement, stored on any appropriate medium that ensures their integrity in accordance with the applicable national legislation, for a period of five years from the date of payment of the balance specified in Article I.5. II.20.3 The beneficiaries agree that the Commission may have an audit of the use made of the grant carried out either directly by its own staff or by any other outside body authorised to do so on its behalf. Such audits may be carried out throughout the period of implementation of the agreement until the balance is paid and for a period of five years from the date of payment of the balance. Where appropriate, the audit findings may lead to recovery decisions by the Commission. II.20.4 The beneficiaries undertake to allow Commission staff and outside personnel authorised by the Commission the appropriate right of access to sites and premises where the action is carried out and to all the information, including information in electronic format, needed in order to conduct such audits. II.20.5 By virtue of Council Regulation (Euratom, EC) No 2185/96 and Regulation (EC) No 1073/1999 of the European Parliament and the Council, the European Anti-Fraud Office (XXXXOLAF) may also carry out on-the-spot checks and inspections in accordance with the procedures laid down by Community Union law for the protection of the financial interests of the European Communities Union against fraud and other irregularities. Where appropriate, the inspection findings may lead to recovery decisions by the Commission. II.20.6 The European Court of Auditors shall have the same rights as the Commission, notably right of access, as regards checks and audits.

Checks and Audits. II.20.1 The co-ordinator undertakes to provide any detailed information requested by the Commission or by any other outside body authorised by the Commission to check that the action and the provisions of the agreement are being properly implemented. Where the Commission so wishes, it may request such information to be provided directly by a co-beneficiary. II.20.2 The beneficiaries shall keep at the Commission's disposal all original documents, especially accounting and tax records, or, in exceptional and duly justified cases, certified copies of original documents relating to the agreement, stored on any appropriate medium that ensures their integrity in accordance with the applicable national legislation, for a period of five years from the date of payment of the balance specified in Article I.5. II.20.3 The beneficiaries agree that the Commission may have an audit of the use made of the grant carried out either directly by its own staff or by any other outside body authorised to do so on its behalf. Such audits may be carried out throughout the period of implementation of the agreement until the balance is paid and for a period of five years from the date of payment of the balance. Where appropriate, the audit findings may lead to recovery decisions by the Commission. II.20.4 The beneficiaries undertake to allow Commission staff and outside personnel authorised by the Commission the appropriate right of access to sites and premises where the action is carried out and to all the information, including information in electronic format, needed in order to conduct such audits. II.20.5 By virtue of Council Regulation (Euratom, EC) No 2185/96 and Regulation (EC) No 1073/1999 of the European Parliament and the Council, the European Anti-Fraud Office (XXXX) may also carry out on-the-spot checks and inspections in accordance with the procedures laid down by Community Union law for the protection of the financial interests of the European Communities Union against fraud and other irregularities. Where appropriate, the inspection findings may lead to recovery decisions by the Commission. II.20.6 The European Court of Auditors shall have the same rights as the Commission, notably right of access, as regards checks and audits.. SIGNATURES For the co-ordinator For the Commission Function Director Signature and date Signature and date Done at place, Done at Brussels, In duplicate in English

Checks and Audits. II.20.1 The co-ordinator undertakes to provide any detailed information requested by the Commission or by any other outside body authorised by the Commission to check that the action and the provisions of the agreement are being properly implemented. Where the Commission so wishes, it may request such information to be provided directly by a co-beneficiary. II.20.2 The beneficiaries shall keep at the Commission's disposal all original documents, especially accounting and tax records, or, in exceptional and duly justified cases, certified copies of original documents relating to the agreement, stored on any appropriate medium that ensures their integrity in accordance with the applicable national legislation, for a period of five years from the date of payment of the balance specified in Article I.5. II.20.3 The beneficiaries agree that the Commission may have an audit of the use made of the grant carried out either directly by its own staff or by any other outside body authorised to do so on its behalf. Such audits may be carried out throughout the period of implementation of the agreement until the balance is paid and for a period of five years from the date of payment of the balance. Where appropriate, the audit findings may lead to recovery decisions by the Commission. II.20.4 The beneficiaries undertake to allow Commission staff and outside personnel authorised by the Commission the appropriate right of access to sites and premises where the action is carried out and to all the information, including information in electronic format, needed in order to conduct such audits. II.20.5 By virtue of Council Regulation (Euratom, EC) No 2185/96 and Regulation (EC) No 1073/1999 of the European Parliament and the Council, the European Anti-Fraud Office (XXXX) may also carry out on-the-spot checks and inspections in accordance with the procedures laid down by Community Union law for the protection of the financial interests of the European Communities Union against fraud and other irregularities. Where appropriate, the inspection findings may lead to recovery decisions by the Commission. II.20.6 The European Court of Auditors shall have the same rights as the Commission, notably right of access, as regards checks and audits.

Checks and Audits. II.20.1 The co-ordinator xxxxx xxxxxx undertakes to provide any detailed information requested by the Commission or by any other outside body authorised by the Commission to check that the action and the provisions of the agreement are being properly implemented. Where the Commission so wishes, it may request such information to be provided directly by a co-beneficiaryconsortium member. II.20.2 The beneficiaries shall keep at the Commission's disposal all original documents, especially accounting and tax records, or, in exceptional and duly justified cases, certified copies of original documents relating to the agreement, stored on any appropriate medium that ensures their integrity in accordance with the applicable national legislation, for a period of five years from the date of payment of the balance specified in Article I.5. II.20.3 The beneficiaries agree that the Commission may have an audit of the use made of the grant carried out either directly by its own staff or by any other outside body authorised to do so on its behalf. Such audits may be carried out throughout the period of implementation of the agreement until the balance is paid and for a period of five years from the date of payment of the balance. Where appropriate, the audit findings may lead to recovery decisions by the Commission. II.20.4 The beneficiaries undertake to allow Commission staff and outside personnel authorised by the Commission the appropriate right of access to sites and premises where the action is carried out and to all the information, including information in electronic format, needed in order to conduct such audits. II.20.5 By virtue of Council Regulation (Euratom, EC) No 2185/96 and Regulation (EC) No 1073/1999 of the European Parliament and the Council, the European Anti-Fraud Office (XXXX) may also carry out on-the-spot checks and inspections in accordance with the procedures laid down by Community law for the protection of the financial interests of the European Communities against fraud and other irregularities. Where appropriate, the inspection findings may lead to recovery decisions by the Commission. II.20.6 The European Court of Auditors shall have the same rights as the Commission, notably right of access, as regards checks and audits.

Checks and Audits. II.20.1 II.19.1 The co-ordinator undertakes to provide any detailed information requested by the Agency/Commission or by any other outside body authorised by the Commission it to check that the action and the provisions of the agreement are being properly implemented. Where the Agency/Commission so wishes, it may request such information to be provided directly by a co-beneficiary. II.20.2 II.19.2 The beneficiaries shall keep at the CommissionAgency's disposal all original documents, especially accounting and tax records, or, in exceptional and duly justified cases, certified copies of original documents relating to the agreement, agreement stored on any appropriate medium that ensures their integrity in accordance with the applicable national legislation, for a period of five years from the date of payment of the balance specified in Article I.5. II.20.3 II.19.3 The beneficiaries agree that the Agency or the Commission may have an audit of the use made of the grant carried out either directly by its own staff or by any other outside body authorised to do so on its behalf. Such audits may be carried out throughout the period of implementation of the agreement until the balance is paid and for a period of five years from the date of payment of the balance. Where appropriate, the audit findings may lead to recovery decisions by the CommissionAgency. II.20.4 II.19.4 The beneficiaries undertake undertakes to allow Agency or Commission staff and outside personnel authorised by the Agency/Commission the appropriate right of access to sites and premises where the action is carried out and to all the information, including information in electronic format, needed in order to conduct such audits. II.20.5 II.19.5 By virtue of Council Regulation (Euratom, EC) No 2185/96 and Regulation (EC) No 1073/1999 of the European Parliament and the Council, the European Anti-Fraud Office (XXXX) may also carry out on-the-spot checks and inspections in accordance with the procedures laid down by Community law for the protection of the financial interests of the European Communities against fraud and other irregularities. Where appropriate, the inspection findings may lead to recovery decisions by the CommissionAgency. II.20.6 II.19.6 The European Court of Auditors shall have the same rights as the Agency/Commission, notably right of access, as regards checks and audits. SIGNATURES For the Beneficiary For the Agency «RESI_NOM», «DEFU_UNOP_CHEF», Function: Head of unit Done at , Date: . . / . . / . . . . Done at Brussels, Date: . . / . . / . . . . In duplicate in English The implementation and realisation of the action by the co-ordinator and the co-beneficiaries shall be subject of the final financial accounts referred to in Articles I.4 and I.5 of the agreement. This report shall be submitted by the co-ordinator to the Agency in 1 copy within two months following the end of the eligibility period referred to in Article I.2.2. ⮚ FINAL FINANCIAL STATEMENT 1) The financial statement must be submitted in Euro. 2) The final financial statement must give details of the eligible costs incurred in carrying out the activities in accordance with the conditions set down in this agreement and its annexes. 3) It must include: - one copy of the "Final Financial Accounts" which must have the same format as Xxxxx XXX attached to this agreement. Any other documents or presentation will be rejected. - a full summary statement in accordance with the model attached herewith of the receipts and expenditure in the co-ordinator’s and co-beneficiaries’ accounts for the period of eligibility covered by the agreement (e.g. “List of invoices”).

Checks and Audits. II.20.1 II.21.1 The co-ordinator undertakes to provide any detailed information requested by the Commission or by any other outside body authorised by the Commission to check that the action and the provisions of the agreement are being properly implemented. Where the Commission so wishes, it may request such information to be provided directly by a co-beneficiary. II.20.2 II.21.2 The beneficiaries shall keep at the Commission's disposal all original documents, especially accounting and tax records, or, in exceptional and duly justified cases, certified copies of original documents relating to the agreement, stored on any appropriate medium that ensures their integrity in accordance with the applicable national legislation, for a period of five years from the date of payment of the balance specified in Article I.5for the corresponding action. II.20.3 II.21.3 The beneficiaries agree that the Commission may have an audit of the use made of the grant carried out either directly by its own staff or by any other outside body authorised to do so on its behalf. Such audits may be carried out throughout the period of implementation of the agreement until the balance is paid and for a period of five years from the date of payment of the balance. Where appropriate, the audit findings may lead to recovery decisions by the Commission. II.20.4 II.21.4 The beneficiaries undertake to allow Commission staff and outside personnel authorised by the Commission the appropriate right of access to sites and premises where the action is carried out and to all the information, including information in electronic format, needed in order to conduct such audits. II.20.5 II.21.5 By virtue of Council Regulation (Euratom, EC) No 2185/96 and Regulation (EC) No 1073/1999 of the European Parliament and the Council, the European Anti-Fraud Office (XXXXOLAF) may also carry out on-the-spot checks and inspections in accordance with the procedures laid down by Community law for the protection of the financial interests of the European Communities against fraud and other irregularities. Where appropriate, the inspection findings may lead to recovery decisions by the Commission. II.20.6 II.21.6 The European Court of Auditors shall have the same rights as the Commission, notably right of access, as regards checks and audits.

Checks and Audits. II.20.1 The co-ordinator undertakes to provide any detailed information, including information in electronic format, requested by the Commission or by any other outside body authorised by the Commission to check that the action and the provisions of the agreement are being properly implemented. Where the Commission so wishes, it may request such information to be provided directly by a co-co- beneficiary. II.20.2 The beneficiaries shall keep at the Commission's disposal all original documents, especially accounting and tax records, or, in exceptional and duly justified cases, certified copies of original documents relating to the agreement, stored on any appropriate medium that ensures their integrity in accordance with the applicable national legislation, for a period of five years from the date of payment of the balance specified in Article I.5. II.20.3 The beneficiaries agree that the Commission may have an audit of the use made of the grant carried out either directly by its own staff or by any other outside body authorised to do so on its behalf. Such audits may be carried out throughout the period of implementation of the agreement until the balance is paid and for a period of five years from the date of payment of the balance. Where appropriate, the audit findings may lead to recovery decisions by the Commission. II.20.4 The beneficiaries undertake to allow Commission staff and outside personnel authorised by the Commission the appropriate right of access to sites and premises where the action is carried out and to all the information, including information in electronic format, needed in order to conduct such audits. II.20.5 By virtue of Council Regulation (Euratom, EC) No 2185/96 and Regulation (EC) No 1073/1999 of the European Parliament and the Council, the European Anti-Fraud Office (XXXX) may also carry out on-the-spot checks and inspections in accordance with the procedures laid down by Community Union law for the protection of the financial interests of the European Communities Union against fraud and other irregularities. Where appropriate, the inspection findings may lead to recovery decisions by the Commission. II.20.6 The European Court of Auditors shall have the same rights as the Commission, notably right of access, as regards checks and audits.

Checks and Audits. II.20.1 The co-ordinator xxxxx xxxxxx undertakes to provide any detailed information requested by the Commission or by any other outside body authorised by the Commission to check that the action and the provisions of the agreement are being properly implemented. Where the Commission so wishes, it may request such information to be provided directly by a co-beneficiaryconsortium member. II.20.2 The beneficiaries shall keep at the Commission's disposal all original documents, especially accounting and tax records, or, in exceptional and duly justified cases, certified copies of original documents relating to the agreement, stored on any appropriate medium that ensures their integrity in accordance with the applicable national legislation, for a period of five years from the date of payment of the balance specified in Article I.5. II.20.3 The beneficiaries agree that the Commission may have an audit of the use made of the grant carried out either directly by its own staff or by any other outside body authorised to do so on its behalf. Such audits may be carried out throughout the period of implementation of the agreement until the balance is paid and for a period of five years from the date of payment of the balance. Where appropriate, the audit findings may lead to recovery decisions by the Commission. II.20.4 The beneficiaries undertake to allow Commission staff and outside personnel authorised by the Commission the appropriate right of access to sites and premises where the action is carried out and to all the information, including information in electronic format, needed in order to conduct such audits. II.20.5 By virtue of Council Regulation (Euratom, EC) No 2185/96 and Regulation (EC) No 1073/1999 of the European Parliament and the Council, the European Anti-Fraud Office (XXXX) may also carry out on-the-spot checks and inspections in accordance with the procedures laid down by Community law for the protection of the financial interests of the European Communities against fraud and other irregularities. Where appropriate, the inspection findings may lead to recovery decisions by the Commission. II.20.6 The European Court of Auditors shall have the same rights as the Commission, notably right of access, as regards checks and audits. To set up an interdisciplinary Foreign Language Center for Law at the Law Faculty, University of Zagreb that will: 1) provide foreign language teacher training for law, 2) update and develop foreign language curricula and teaching methodology at Croatian law faculties at BA and MA levels integrating linguistic and legal topics, 3) introduce intensive language training courses for legal practitioners within the framework of lifelong education. The languages involved include English, French and German. Universiteit Antwerpen, Antwerpen (BE) University of Zagreb*, Zagreb (HR) Forensic Linguistics Institute, Caernarfon (GB) Xxxxx Xxxxx Xxxxxxxxxxx University of Osijek*, Osijek (HR) Leopold-Franzens-Universität, Innsbruck (AT) Ministry of Foreign Affairs/Ministry of European Integration, Zagreb (HR) Ministry of Justice of Croatia Republic, Zagreb (HR) South Bank University, London (GB) University of Rijeka*, Rijeka (HR) University of Split*, Split (HR) Universität Mannheim, Mannheim (DE) Université Panthéon-Assas Xxxxx XX, Paris (FR) None None I STAFF COSTS (INCL. REPLACEMENT COSTS) 115,996.00 II TRAVEL COSTS AND COSTS OF STAY (INCL. STUDENTS) 162,270.00 III EQUIPMENT 135,000.00 IV PRINTING AND PUBLISHING 39,000.00 V OTHER COSTS 3,000.00 VI INDIRECT COSTS 30,000.00 VII PROJECT EXPENDITURE OF THE BENEFICIARIES 25,600.00 A.4 TOTAL ELIGIBLE COSTS € 510,866.00 I OWN RESOURCES 25,600.00 II A.3 MAXIMUM TOTAL TEMPUS GRANT 485,266.00 TOTAL INCOME € 510,866.00 The implementation reports, summary reports for publication, financial statements and other documents must be submitted by the xxxxx xxxxxx in the language of the grant agreement in accordance with the instructions provided in the JEP on-line Report form: xxxx://xx.xxxxxx.xx/tempus Reports and Pre-financing Deadlines 1st Report: • report on the action’s implementation (IR1) • summary report for publication 15/01/2007 2nd Report: • report on the action’s implementation (IR2) • summary report for publication 30/09/2007 15/03/2008 2nd pre- financing: • statement on the costs incurred when 70% of the 1st pre- financing has been disbursed 3rd Report: • final report on the action’s implementation (IR3) • summary report for publication • financial statement 30/10/2008 30/10/2009 The other documents to be submitted with the statement on the costs incurred respectively with the financial statement are: • the request for payment (see supporting document in Xxxxx X); • the supporting documents for the staff costs declared (see guidelines and supporting document in Annex V); • the supporting documents for the replacement costs declared (see guidelines and supporting document in Annex V); • the supporting documents for the staff travel costs and costs of stay declared (see guidelines and supporting document in Annex V); • the supporting documents for the equipment declared (see guidelines in Annex V); • the supporting documents for the printing and publishing costs declared (see guidelines in Annex V). 1. MODIFICATION TO THE PARTICIPATING INSTITUTIONS (ANNEX I OF THE AGREEMENT) Any proposed modification to the project consortium must be notified and requires prior approval by the Commission. The following requirements are necessary for the different modifications of the project consortium: • Addition of a consortium member requires specific endorsement from the new member, signed by the legal representative, and acceptance letters from all other partners signed by the contact persons. These should be forwarded by the Xxxxx xxxxxx Institution with the request. • Withdrawal of a consortium member requires written explanation from the Xxxxx xxxxxx Institution and a withdrawal letter from the withdrawing consortium member, signed by the legal representative. Where the minimum consortium requirements are no longer fulfilled, the Commission reserves the right to decide on the continuation of the agreement. • Changes of contact person for the Xxxxx xxxxxx Institution require written confirmation signed by the new contact person and by the legal representative of the Xxxxx xxxxxx Institution and by the former contact person.

Checks and Audits. II.20.1 The co-ordinator undertakes to provide any detailed information, including information in electronic format, requested by the Commission or by any other outside body authorised by the Commission to check that the action and the provisions of the agreement are being properly implemented. Where the Commission so wishes, it may request such information to be provided directly by a co-beneficiary. II.20.2 The beneficiaries shall keep at the Commission's disposal all original documents, especially accounting and tax records, or, in exceptional and duly justified cases, certified copies of original documents relating to the agreement, stored on any appropriate medium that ensures their integrity in accordance with the applicable national legislation, for a period of five years from the date of payment of the balance specified in Article I.5. II.20.3 The beneficiaries agree that the Commission may have an audit of the use made of the grant carried out either directly by its own staff or by any other outside body authorised to do so on its behalf. Such audits may be carried out throughout the period of implementation of the agreement until the balance is paid and for a period of five years from the date of payment of the balance. Where appropriate, the audit findings may lead to recovery decisions by the Commission. II.20.4 The beneficiaries undertake to allow Commission staff and outside personnel authorised by the Commission the appropriate right of access to sites and premises where the action is carried out and to all the information, including information in electronic format, needed in order to conduct such audits. II.20.5 By virtue of Council Regulation (Euratom, EC) No 2185/96 and Regulation (EC) No 1073/1999 of the European Parliament and the Council, the European Anti-Fraud Office (XXXX) may also carry out on-the-spot checks and inspections in accordance with the procedures laid down by Community Union law for the protection of the financial interests of the European Communities Union against fraud and other irregularities. Where appropriate, the inspection findings may lead to recovery decisions by the Commission. II.20.6 The European Court of Auditors shall have the same rights as the Commission, notably right of access, as regards checks and audits. SIGNATURES For the co-ordinator For the Commission [signature] [signature] ………………………….. ………………………… xxxxxx Director Done at ……., on……….. Done at Brussels, on………. In duplicate in English. XXXXX XX – ESTIMATED BUDGET OF THE ACTION AND FINANCIAL STATEMENTS TO BE SUBMITTED ANNEX III: TECHNICAL IMPLEMENTATION REPORT 1. Comments on the implementation of the timetable of the project:

Checks and Audits. II.20.1 The co-ordinator undertakes to provide any detailed information, including information in electronic format, requested by the Commission or by any other outside body authorised by the Commission to check that the action and the provisions of the agreement are being properly implemented. Where the Commission so wishes, it may request such information to be provided directly by a co-beneficiary. II.20.2 The beneficiaries shall keep at the Commission's disposal all original documents, especially accounting and tax records, or, in exceptional and duly justified cases, certified copies of original documents relating to the agreement, stored on any appropriate medium that ensures their integrity in accordance with the applicable national legislation, for a period of five years from the date of payment of the balance specified in Article I.5. II.20.3 The beneficiaries agree that the Commission may have an audit of the use made of the grant carried out either directly by its own staff or by any other outside body authorised to do so on its behalf. Such audits may be carried out throughout the period of implementation of the agreement until the balance is paid and for a period of five years from the date of payment of the balance. Where appropriate, the audit findings may lead to recovery decisions by the Commission. II.20.4 The beneficiaries undertake to allow Commission staff and outside personnel authorised by the Commission the appropriate right of access to sites and premises where the action is carried out and to all the information, including information in electronic format, needed in order to conduct such audits. II.20.5 By virtue of Council Regulation (Euratom, EC) No 2185/96 and Regulation (EC) No 1073/1999 of the European Parliament and the Council, the European Anti-Fraud Office (XXXXOLAF) may also carry out on-the-spot checks and inspections in accordance with the procedures laid down by Community Union law for the protection of the financial interests of the European Communities Union against fraud and other irregularities. Where appropriate, the inspection findings may lead to recovery decisions by the Commission. II.20.6 The European Court of Auditors shall have the same rights as the Commission, notably right of access, as regards checks and audits.

Checks and Audits. II.20.1 II. 19.1 The co-ordinator beneficiary undertakes to provide any detailed information, including information in electronic format, requested by the Commission Agency or by any other outside body authorised by the Agency and/or the Commission to check that the action and the provisions of the agreement are being properly implemented. Where the Commission so wishes, it may request such information to be provided directly by a co-beneficiary. II.20.2 II. 19.2 The beneficiaries beneficiary shall keep at the Agency's and/or Commission's disposal all original documents, especially accounting and tax records, or, in exceptional and duly justified cases, certified copies of original documents relating to the agreement, stored on any appropriate medium that ensures their integrity in accordance with the applicable national legislation, for a period of five 5 (five) years from the date of payment of the balance specified in Article I.5I.4.3. II.20.3 II. 19.3 The beneficiaries agree beneficiary agrees that the Agency and/or the Commission may have an audit of the use made of the grant carried out either directly by its own staff or by any other outside body authorised to do so on its behalf. Such audits may be carried out throughout the period of implementation of the agreement until the balance is paid and for a period of five 5 (five) years from the date of payment of the balance. Where appropriate, the audit findings may lead to recovery decisions by the Agency and /or the Commission. II.20.4 II. 19.4 The beneficiaries undertake beneficiary undertakes to allow Commission Agency staff and outside personnel authorised by the Agency and/or the Commission the appropriate right of access to sites and premises where the action is carried out and to all the information, including information in electronic format, needed in order to conduct such audits. II.20.5 II. 19.5 By virtue of Council Regulation (Euratom, EC) No 2185/96 and Regulation (EC) No 1073/1999 of the European Parliament and the Council, the European Anti-Fraud Office (XXXXOLAF) may also carry out on-the-spot checks and inspections in accordance with the procedures laid down by Community Union law for the protection of the financial interests of the European Communities Union against fraud and other irregularitiesírregularities. Where appropriate, the inspection findings may lead to recovery decisions by the Agency and/or the Commission. II.20.6 II. 19.6 The European Court of Auditors shall have the same rights as the Agency and the Commission, notably right of access, as regards checks and audits.

Checks and Audits. II.20.1 The co-ordinator undertakes to provide any detailed information requested by the Commission or by any other outside body authorised by the Commission to check that the action and the provisions of the agreement are being properly implemented. Where the Commission so wishes, it may request such information to be provided directly by a co-beneficiary. II.20.2 The beneficiaries shall keep at the Commission's disposal all original documents, especially accounting and tax records, or, in exceptional and duly justified cases, certified copies of original documents relating to the agreement, stored on any appropriate medium that ensures their integrity in accordance with the applicable national legislation, for a period of five years from the date of payment of the balance specified in Article I.5. II.20.3 The beneficiaries agree that the Commission may have an audit of the use made of the grant carried out either directly by its own staff or by any other outside body authorised to do so on its behalf. Such audits may be carried out throughout the period of implementation of the agreement until the balance is paid and for a period of five years from the date of payment of the balance. Where appropriate, the audit findings may lead to recovery decisions by the Commission. II.20.4 The beneficiaries undertake to allow Commission staff and outside personnel authorised by the Commission the appropriate right of access to sites and premises where the action is carried out and to all the information, including information in electronic format, needed in order to conduct such audits. II.20.5 By virtue of Council Regulation (Euratom, EC) No 2185/96 and Regulation (EC) No 1073/1999 of the European Parliament and the Council, the European Anti-Fraud Office (XXXX) may also carry out on-the-spot checks and inspections in accordance with the procedures laid down by Community Union law for the protection of the financial interests of the European Communities Union against fraud and other irregularities. Where appropriate, the inspection findings may lead to recovery decisions by the Commission. II.20.6 The European Court of Auditors shall have the same rights as the Commission, notably right of access, as regards checks and audits.. SIGNATURES For the co-ordinator For the Commission Function Director Signature and date Signature and date Done at place, Done at Brussels, In duplicate in English ANNEX III

Checks and Audits. II.20.1 The co-ordinator undertakes to provide any detailed information requested by the Commission or by any other outside body authorised by the Commission to check that the action and the provisions of the agreement are being properly implemented. Where the Commission so wishes, it may request such information to be provided directly by a co-beneficiary. II.20.2 The beneficiaries shall keep at the Commission's disposal all original documents, especially accounting and tax records, or, in exceptional and duly justified cases, certified copies of original documents relating to the agreement, stored on any appropriate medium that ensures their integrity in accordance with the applicable national legislation, for a period of five years from the date of payment of the balance specified in Article I.5. II.20.3 The beneficiaries agree that the Commission may have an audit of the use made of the grant carried out either directly by its own staff or by any other outside body authorised to do so on its behalf. Such audits may be carried out throughout the period of implementation of the agreement until the balance is paid and for a period of five years from the date of payment of the balance. Where appropriate, the audit findings may lead to recovery decisions by the Commission. II.20.4 The beneficiaries undertake to allow Commission staff and outside personnel authorised by the Commission the appropriate right of access to sites and premises where the action is carried out and to all the information, including information in electronic format, needed in order to conduct such audits. II.20.5 By virtue of Council Regulation (Euratom, EC) No 2185/96 and Regulation (EC) No 1073/1999 of the European Parliament and the Council, the European Anti-Fraud Office (XXXXOLAF) may also carry out on-the-spot checks and inspections in accordance with the procedures laid down by Community Union law for the protection of the financial interests of the European Communities Union against fraud and other irregularities. Where appropriate, the inspection findings may lead to recovery decisions by the Commission. II.20.6 The European Court of Auditors shall have the same rights as the Commission, notably right of access, as regards checks and audits. SIGNATURES For the co-ordinator For the Commission Function Director Signature and date Signature and date Done at place, Done at Brussels, In duplicate in English ESTIMATED BUDGET OF THE ACTION [COMPLETED BUDGET ESTIMATE FORM TO BE ATTACHED] ANNEX III The technical implementation reports, financial statements and other documents referred to in Article I.4 of this Grant Agreement must be submitted in duplicate (1 original and 1 copy) within three months following the end date of the action as specified in Article I.2.2 of this Grant Agreement. The final report consists of: • a final narrative report on the implementation of the action - Word file to be downloaded from the website of the Commission, XX Xxxxxxx, Freedom and Security: • a summary of maximum two pages in English, French or German (Word document) summarising the objectives, the context, the target groups, the activities and the achievements of the project. This summary is to be published on the website of the Commission, XX Xxxxxxx, Freedom and Security within the framework of its information and dissemination activities; • the deliverables: reports, surveys, studies, CD-ROMs, DVDs and any other deliverables produced within the framework of the project (an electronic version of all these documents must be also provided); where courses, seminars, conferences, studies, etc. are concerned, signed attendance lists, agendas, results of the evaluation made by the participants and copies of the conclusions or proceedings; • a final financial statement, dated and signed, drawn up in national currency, presented according to the same breakdown of revenue and expenditure as the one used for the detailed forward budget in Annex II of this Grant Agreement - Excel file to be downloaded from the website of the Commission, XX Xxxxxxx, Freedom and Security: The final financial statement must be completed in all its parts: - a complete copy of extracts from the general ledgers detailing all the items of expenditure and including payment references; - copies of the bank statements, receipts or other proof of payment corresponding to the items stated in the ledger and the budget of the project. The accompanying supporting documents (including proofs of payments) that refer to the costs incurred during the eligibility period of the project are to be originals or certified copies and must: o bear reference to the column "number of supporting document" indicated in the final financial statement to enable the Commission to associate them easily; o show date of issue of the document; o indicate the amount. In accordance with Council Directive 2006/112/EC of 28/11/06 value added tax (VAT) is a non-eligible cost unless the beneficiaries can show that they are unable to recover it. It should be noted that VAT paid by a Member State public body3 (for example, a ministry or other authority) to operators who are subject to 3 In accordance with Council Directive 2006/112/EC of 28/11/06, states, regional and local government authorities and other bodies governed by public law shall not in theory be regarded as taxable persons in respect of the activities or transactions in which they engage as public authorities. VAT (when purchasing goods / supplying services within the framework of the implementation of the co- financed action), is not eligible. The VAT thus collected by operators liable for tax will in fact be returned to accounts of the Member State of the public body. Therefore if costs charged to the action comprise VAT, please provide evidence in the form of an official document, from the appropriate tax authority, certifying that your organisation is unable to recover VAT directly or indirectly (cf. Article II.14.4).

Checks and Audits. II.20.1 The co-ordinator undertakes to provide any detailed information, including information in electronic format, requested by the Commission or by any other outside body authorised by the Commission to check that the action and the provisions of the agreement are being properly implemented. Where the Commission so wishes, it may request such information to be provided directly by a co-beneficiary. II.20.2 The beneficiaries shall keep at the Commission's disposal all original documents, especially accounting and tax records, or, in exceptional and duly justified cases, certified copies of original documents relating to the agreement, stored on any appropriate medium that ensures their integrity in accordance with the applicable national legislation, for a period of five years from the date of payment of the balance specified in Article I.5. II.20.3 The beneficiaries agree that the Commission may have an audit of the use made of the grant carried out either directly by its own staff or by any other outside body authorised to do so on its behalf. Such audits may be carried out throughout the period of implementation of the agreement until the balance is paid and for a period of five years from the date of payment of the balance. Where appropriate, the audit findings may lead to recovery decisions by the Commission. II.20.4 The beneficiaries undertake to allow Commission staff and outside personnel authorised by the Commission the appropriate right of access to sites and premises where the action is carried out and to all the information, including information in electronic format, needed in order to conduct such audits. II.20.5 By virtue of Council Regulation (Euratom, EC) No 2185/96 and Regulation (EC) No 1073/1999 of the European Parliament and the Council, the European Anti-Fraud Office (XXXX) may also carry out on-the-spot checks and inspections in accordance with the procedures laid down by Community Union law for the protection of the financial interests of the European Communities Union against fraud and other irregularities. Where appropriate, the inspection findings may lead to recovery decisions by the Commission. II.20.6 The European Court of Auditors shall have the same rights as the Commission, notably right of access, as regards checks and audits. SIGNATURES For the co-ordinator For the Commission [First Name, Last Name], [Function] Xxxxxx Xxxxxxx Xxxxxx, Director General Enterprise & Industry DG Signature Signature Done at , / / Done at Brussels, In duplicate in English. ANNEX I DESCRIPTION OF THE ACTION ANNEX II ESTIMATED BUDGET OF THE ACTION ANNEX III FINANCIAL STATEMENTS TO BE SUBMITTED AT THE END OF THE ACTION ANNEX IV ANNEX IV MANDATE1 [full official name] [ACRONYM] [official legal form]2 [official registration No]3 [official address in full] [VAT number], (“the co-beneficiary”), represented for the purposes of signature of this mandate by [forename, surname and function] of the one part, and [full official name] [ACRONYM] [official legal form]50 [official registration No]51 [official address in full] [VAT number], (“the co-ordinator”), represented for the purposes of signature of this mandate by [forename, surname and function] of the other part, 1. The co-beneficiary grants power of attorney to the co-ordinator, to act in his name and for his account in signing the above-mentioned agreement and its possible subsequent riders with the European Commission. Accordingly, the co-beneficiary hereby mandates the co-ordinator to take full legal responsibility for the implementation of such an agreement. 1 One version of this annex to be included for each co-beneficiary.

Checks and Audits. II.20.1 The co-ordinator undertakes to provide any detailed information, including information in electronic format, requested by the Commission or by any other outside body authorised by the Commission to check that the action and the provisions of the agreement are being properly implemented. Where the Commission so wishes, it may request such information to be provided directly by a co-beneficiary. II.20.2 The beneficiaries shall keep at the Commission's disposal all original documents, especially accounting and tax records, or, in exceptional and duly justified cases, certified copies of original documents relating to the agreement, stored on any appropriate medium that ensures their integrity in accordance with the applicable national legislation, for a period of five years from the date of payment of the balance specified in Article I.5. II.20.3 The beneficiaries agree that the Commission may have an audit of the use made of the grant carried out either directly by its own staff or by any other outside body authorised to do so on its behalf. Such audits may be carried out throughout the period of implementation of the agreement until the balance is paid and for a period of five years from the date of payment of the balance. Where appropriate, the audit findings may lead to recovery decisions by the Commission. II.20.4 The beneficiaries undertake to allow Commission staff and outside personnel authorised by the Commission the appropriate right of access to sites and premises where the action is carried out and to all the information, including information in electronic format, needed in order to conduct such audits. II.20.5 By virtue of Council Regulation (Euratom, EC) No 2185/96 and Regulation (EC) No 1073/1999 of the European Parliament and the Council, the European Anti-Fraud Anti‑Fraud Office (XXXXOLAF) may also carry out on-the-spot on‑the‑spot checks and inspections in accordance with the procedures laid down by Community Union law for the protection of the financial interests of the European Communities Union against fraud and other irregularities. Where appropriate, the inspection findings may lead to recovery decisions by the Commission. II.20.6 The European Court of Auditors shall have the same rights as the Commission, notably right of access, as regards checks and audits. SIGNATURES For the co-ordinator For the Commission [forename/surname/function] [forename/surname] [signature] [signature] Done at [place], [date] Done at [place], [date] For the co-beneficiary For the co-beneficiary [forename / surname / function] [forename / surname / function] [signature] [signature] Done at [place], [date] Done at [place], [date] [idem for each co-beneficiary] In duplicate in English Annex IV Mandate11 [full official name] [ACRONYM] [official legal form]12 [official registration No]13 [official address in full] [VAT number], (“the co-beneficiary”), represented for the purposes of signature of this mandate by [forename, surname and function] of the one part, and [full official name] [ACRONYM] [official legal form]50 [official registration No]51 [official address in full] [VAT number], (“the co-ordinator”), represented for the purposes of signature of this mandate by [forename, surname and function] of the other part, 1. The co-beneficiary grants power of attorney to the co-ordinator, to act in his name and for his account in signing the above-mentioned agreement and its possible subsequent riders with the European Commission. Accordingly, the co-beneficiary hereby mandates the co-ordinator to take full legal responsibility for the implementation of such an agreement. 2. The co-beneficiary hereby confirms that he has taken careful note of and accepts all the provisions of the above agreement with the European Commission, in particular all provisions affecting the co-beneficiary and the co-ordinator. [In particular, he acknowledges that, by virtue of this mandate, the co-ordinator alone is entitled to receive funds from the Commission and distribute the amounts corresponding to the co-beneficiary’s participation in the action.] 3. The co-beneficiary hereby agrees to do everything in his power to help the co-ordinator fulfil the co-ordinator’s obligations under the above agreement. In particular, the co-beneficiary hereby agrees to provide to the co-ordinator whatever documents or information may be required, as soon as possible after receiving the request from the co-ordinator. 4. The provisions of the above agreement, including this mandate, shall take precedence over any other agreement between the co-beneficiary and the co-ordinator which may have an effect on the implementation of the above agreement between the co-ordinator and the Commission. 5. A copy of this mandate shall be annexed to the above agreement and shall form an integral part of it.

Checks and Audits. II.20.1 The co-ordinator undertakes to provide any detailed information, including information in electronic format, requested by the Commission or by any other outside body authorised by the Commission to check that the action and the provisions of the agreement are being properly implemented. Where the Commission so wishes, it may request such information to be provided directly by a co-beneficiary. II.20.2 The beneficiaries shall keep at the Commission's disposal all original documents, especially accounting and tax records, or, in exceptional and duly justified cases, certified copies of original documents relating to the agreement, stored on any appropriate medium that ensures their integrity in accordance with the applicable national legislation, for a period of five years from the date of payment of the balance specified in Article I.5. II.20.3 The beneficiaries agree that the Commission may have an audit of the use made of the grant carried out either directly by its own staff or by any other outside body authorised to do so on its behalf. Such audits may be carried out throughout the period of implementation of the agreement until the balance is paid and for a period of five years from the date of payment of the balance. Where appropriate, the audit findings may lead to recovery decisions by the Commission. II.20.4 The beneficiaries undertake to allow Commission staff and outside personnel authorised by the Commission the appropriate right of access to sites and premises where the action is carried out and to all the information, including information in electronic format, needed in order to conduct such audits. II.20.5 By virtue of Council Regulation (Euratom, EC) No 2185/96 and Regulation (EC) No 1073/1999 of the European Parliament and the Council, the European Anti-Fraud Office (XXXXOLAF) may also carry out on-the-spot checks and inspections in accordance with the procedures laid down by Community Union law for the protection of the financial interests of the European Communities Union against fraud and other irregularities. Where appropriate, the inspection findings may lead to recovery decisions by the Commission. II.20.6 The European Court of Auditors shall have the same rights as the Commission, notably right of access, as regards checks and audits. SIGNATURES For the Beneficiary For the Commission [signature] [signature] ………………………….. ………………………… xxxxxx Director Done at ……., on……….. Done at Brussels, on………. In duplicate in English.

Checks and Audits. II.20.1 The co-ordinator undertakes to provide any detailed information requested by the Commission or by any other outside body authorised by the Commission to check that the action and the provisions of the agreement are being properly implemented. Where the Commission so wishes, it may request such information to be provided directly by a co-beneficiary. II.20.2 The beneficiaries shall keep at the Commission's disposal all original documents, especially accounting and tax records, or, in exceptional and duly justified cases, certified copies of original documents relating to the agreement, stored on any appropriate medium that ensures their integrity in accordance with the applicable national legislation, for a period of five years from the date of payment of the balance specified in Article I.5. II.20.3 The beneficiaries agree that the Commission may have an audit of the use made of the grant carried out either directly by its own staff or by any other outside body authorised to do so on its behalf. Such audits may be carried out throughout the period of implementation of the agreement until the balance is paid and for a period of five years from the date of payment of the balance. Where appropriate, the audit findings may lead to recovery decisions by the Commission. II.20.4 The beneficiaries undertake to allow Commission staff and outside personnel authorised by the Commission the appropriate right of access to sites and premises where the action is carried out and to all the information, including information in electronic format, needed in order to conduct such audits. II.20.5 By virtue of Council Regulation (Euratom, EC) No 2185/96 and Regulation (EC) No 1073/1999 of the European Parliament and the Council, the European Anti-Fraud Office (XXXXOLAF) may also carry out on-the-spot checks and inspections in accordance with the procedures laid down by Community Union law for the protection of the financial interests of the European Communities Union against fraud and other irregularities. Where appropriate, the inspection findings may lead to recovery decisions by the Commission. II.20.6 The European Court of Auditors shall have the same rights as the Commission, notably right of access, as regards checks and audits.. SIGNATURES For the co-ordinator For the Commission Function Director Signature and date Signature and date Done at place, Done at Brussels, In duplicate in English ANNEX III

Checks and Audits. II.20.1 II.19.1 The co-ordinator undertakes to provide any detailed information requested by the Commission or by any other outside body authorised by the Commission to check that the action and the provisions of the agreement are being properly implemented. Where the Commission so wishes, it may request such information to be provided directly by a co-beneficiary. II.20.2 II.19.2 The beneficiaries shall keep at the Commission's disposal all original documents, especially accounting and tax records, or, in exceptional and duly justified cases, certified copies of original documents relating to the agreement, stored on any appropriate medium that ensures their integrity in accordance with the applicable national legislation, for a period of five years from the date of payment of the balance specified in Article I.5. II.20.3 II.19.3 The beneficiaries agree that the Commission may have an audit of the use made of the grant carried out either directly by its own staff or by any other outside body authorised to do so on its behalf. Such audits may be carried out throughout the period of implementation of the agreement until the balance is paid and for a period of five years from the date of payment of the balance. Where appropriate, the audit findings may lead to recovery decisions by the Commission. II.20.4 II.19.4 The beneficiaries undertake to allow Commission staff and outside personnel authorised by the Commission the appropriate right of access to sites and premises where the action is carried out and to all the information, including information in electronic format, needed in order to conduct such audits. II.20.5 II.19.5 By virtue of Council Regulation (Euratom, EC) No 2185/96 and Regulation (EC) No 1073/1999 of the European Parliament and the Council, the European Anti-Fraud Office (XXXXOLAF) may also carry out on-the-spot checks and inspections in accordance with the procedures laid down by Community law for the protection of the financial interests of the European Communities against fraud and other irregularities. Where appropriate, the inspection findings may lead to recovery decisions by the Commission. II.20.6 The European Court of Auditors shall have the same rights as the Commission, notably right of access, as regards checks and audits.

Checks and Audits. II.20.1 11.20. 1 The co-ordinator undertakes to provide any detailed information, including information in electronic format, requested by the Commission or by any other outside body authorised by the Commission to check that the action and the provisions of the agreement are being properly implemented. Where the Commission so wishes, it may request such information to be provided directly by a co-beneficiary. II.20.2 11.20.2 The beneficiaries shall keep at the Commission's disposal all original documents, especially accounting and tax records, or, in exceptional and duly justified cases, certified copies of original documents relating to the agreement, stored on any appropriate medium that ensures their integrity in accordance with the applicable national legislation, for a period of five years from the date of payment of the balance specified in Article I.51. 5. II.20.3 11.20.3 The beneficiaries agree that the Commission may have an audit of the use made of the grant carried out either directly by its own staff or by any other outside body authorised to do so on its behalf. Such audits may be carried out throughout the period of implementation of the agreement until the balance is paid and for a period of five years from the date of payment of the balance. Where appropriate, the audit findings may lead to recovery decisions by the Commission. II.20.4 11.20.4 The beneficiaries undertake to allow Commission staff and outside personnel authorised by the Commission the appropriate right of access to sites and premises where the action is carried out and to all the information, including information in electronic format, needed in order to conduct such audits. II.20.5 11.20.5 By virtue of Council Regulation (Euratom, EC) No 2185/96 21 85 /96 and Regulation (EC) No 1073/1999 l 073/1 999 of the European Parliament and the CouncilC ouncil, the European Anti-Fraud Office (XXXXOLAF) may also carry out on-the-spot checks and inspections in accordance with the procedures laid down by Community Union law for the protection of the financial interests of the European Communities Union against fraud and other irregularities. Where appropriate, the inspection findings may lead to recovery decisions by the Commission. II.20.6 11.20.6 The European Court of Auditors shall have the same rights as the Commission, notably right of access, as regards checks and audits.. SIGNATURES For the co-ordinator Xxxxxx Xxxxxxxxx Head of the Office [signature] Done at [place], [date] 1 6 FEB. 1012 'brCi -/iJ la. v Cl In duplicate in English For the Commission Xxxxxxx XXXXXXX Head of Unit [signature] Done at (place], (date] C1 /.-cJ2 /:J c.X} EUROPEAN COMMISSION XX XXXXXXX Directorate A Unit A.4 : Programme Management AN N EX I DESCRI PTION OF TH E ACTION Detailed description and time-schedule for implementation of the activities Title of the Action Equ ality in the Slovak reality - Overcoming institutional barriers in implementing the principie of equal treatment by increasing the potential for equality mainstreaming. Name of the institution!organisation, resp onsible for implementing the Action Úrad vlady - The Office of the Government of the Slovak Republic (GO) Names Obcan, demokracia a zodpovednost (Citizen, Democracy and Accountability - CDA) Poradňa pre občianske a ľudské práva (Center for Civil and Human

Checks and Audits. II.20.1 The co-ordinator undertakes to provide any detailed information requested by the Commission or by any other outside body authorised by the Commission to check that the action and the provisions of the agreement are being properly implemented. Where the Commission so wishes, it may request such information to be provided directly by a co-beneficiary. II.20.2 The beneficiaries shall keep at the Commission's disposal all original documents, especially accounting and tax records, or, in exceptional and duly justified cases, certified copies of original documents relating to the agreement, stored on any appropriate medium that ensures their integrity in accordance with the applicable national legislation, for a period of five years from the date of payment of the balance specified in Article I.5. II.20.3 The beneficiaries agree that the Commission may have an audit of the use made of the grant carried out either directly by its own staff or by any other outside body authorised to do so on its behalf. Such audits may be carried out throughout the period of implementation of the agreement until the balance is paid and for a period of five years from the date of payment of the balance. Where appropriate, the audit findings may lead to recovery decisions by the Commission. II.20.4 The beneficiaries undertake to allow Commission staff and outside personnel authorised by the Commission the appropriate right of access to sites and premises where the action is carried out and to all the information, including information in electronic format, needed in order to conduct such audits. II.20.5 By virtue of Council Regulation (Euratom, EC) No 2185/96 and Regulation (EC) No 1073/1999 of the European Parliament and the Council, the European Anti-Fraud Office (XXXXOLAF) may also carry out on-the-spot checks and inspections in accordance with the procedures laid down by Community Union law for the protection of the financial interests of the European Communities Union against fraud and other irregularities. Where appropriate, the inspection findings may lead to recovery decisions by the Commission. II.20.6 The European Court of Auditors shall have the same rights as the Commission, notably right of access, as regards checks and audits.