Common use of Classification Review Process Clause in Contracts

Classification Review Process. Requests for classification review may be submitted between the window periods of September 1st through September 30th and March 1st through March 31st of each fiscal year. Requests not submitted within these periods will not be considered. All requests shall be submitted on the Request for Classification Review Form available from the District Office of Human Resources. 18.4.3.1 The Classification Review Committee will evaluate each request for classification review based on the information submitted by the Unit Member in the Request for Classification Review Form. 18.4.3.1.1 If the Unit Member has so requested on the Request for Classification Review Form, the Unit Member will be afforded the opportunity to meet with the committee to make a personal presentation. 18.4.3.1.2 The committee may interview the Unit Member and/or the Immediate Management Supervisor, conduct a desk audit, and solicit such additional information as may be needed by the committee to clarify information provided on the Request for Classification Review Form. 18.4.3.1.3 The recommendations of the committee will be forwarded to the Vice Chancellor of Human Resources for review and approval. The committee chair will provide notice, including the names of all applicants, to CSEA Chapter #167 President or designee when committee recommendations are forwarded to the Vice Chancellor of Human Resources. 18.4.3.2 If the Vice Chancellor disagrees with the committee’s recommendations, the Vice Chancellor will meet with the committee to discuss the issues prior to making a final determination. 18.4.3.3 Where the Vice Chancellor does not approve a recommendation for reclassification due to fiscal or organization reasons, the recommendation will be returned to the committee. The committee shall validate the performance of the out-of-classification duties and recommend any realignment of responsibilities necessary to conform with the Unit Member’s existing classification. 18.4.3.4 The Vice Chancellor will provide notice of the final decision to the Unit Member and to CSEA Chapter #167 President or designee within thirty (30) working days after receipt of committee recommendations. This deadline may be extended for a length of time mutually agreed upon by CSEA and the Vice Chancellor of Human Resources. 18.4.3.5 The decision of the Vice Chancellor shall be final. The recommendation of the Classification Review Committee and the decision of the Vice Chancellor are not subject to the grievance process. 18.4.3.6 Approved classification changes shall become effective on the first day of the month following the window period during which the request for classification review was submitted. 18.4.3.7 Where a recommendation for reclassification is not approved as provided in section 18.4.3.3, the Unit Member shall be retroactively compensated for the performance of validated out-of- classification duties, effective from the first day of the month following the window period during which the request for classification review was submitted, through the date of decision by the Vice Chancellor and notification to the Unit Member.

Classification Review Process. A classification review may be initiated by the District’s Classification Office, the unit member, or the unit member’s supervisor or manager, when there is reason to believe that a position has evolved to an assignment that may be outside the unit member's regular classification, subject to the procedures delineated below 18.2.1 The forms and a description of the procedure for the review will be provided by the District’s Classification Office to the individual who initiates the review. These forms shall be jointly developed with AFT. 18.2.2 Prior to the beginning of each window period, the Director, Employee Relations or designee and the AFT Classification Panel Members will jointly conduct orientation meetings for unit members who are considering requesting review of their positions. This orientation will include information that specifically explains to the unit members the importance of preparation of the information explaining their job functions and preparation for the interview with the Classification Panel. 18.2.3 Window Period requests for review of a position(s) will be allowed no sooner than twenty-four (24) months from the last reclassification review process of this position. The window period for submitting the reclassification review requests shall be limited to January 1 through the last working day in February of each year. Unit members requesting a review must submit their written reclassification request to their immediate supervisor no later than the last working day in the third week of February. Positions that have been affected by a reorganization shall be reviewed at the completion of the reorganization. The final questionnaire shall be submitted to the District’s Director of Employee Relations or designee. 18.2.4 Requests for classification review may be submitted between the window periods of September 1st through September 30th and March 1st through March 31st of each fiscal year. Requests which do not submitted within these periods will not be considered. All requests shall be submitted on the Request for Classification Review Form available from the District Office of Human Resources. 18.4.3.1 The Classification Review Committee will evaluate each request for classification review based on the information submitted by the Unit Member in the Request for opinion of the Director, Employee Relations or designee, contain sufficient information to warrant further review will be discussed with AFT Classification Review Form. 18.4.3.1.1 Panel Members. If the Unit Member has so requested on the Request for AFT Classification Review FormPanel Members believe that there is sufficient information to warrant further review, the Unit Member will be afforded the opportunity to meet with the committee to make a personal presentation. 18.4.3.1.2 The committee may interview the Unit Member and/or the Immediate Management Supervisor, conduct a desk audit, and solicit such additional information as may be needed by the committee to clarify information provided on the Request for Classification Review Form. 18.4.3.1.3 The recommendations of the committee request will be forwarded to the Vice Chancellor Classification Panel for review. Requests for classification review of Human Resources for review and approval. The committee chair will provide notice, including the names of all applicants, to CSEA Chapter #167 President or designee when committee recommendations positions which are forwarded involved in a reorganization shall not be sent to the Vice Chancellor Classification Panel, pending completion of Human Resourcesthe reorganization pursuant to Section 18.2.3. 18.4.3.2 If the Vice Chancellor disagrees with the committee’s recommendations, the Vice Chancellor 18.2.5 The Classification Panel will meet with the committee to discuss the issues prior to making a final determination. 18.4.3.3 Where the Vice Chancellor does not approve a recommendation for reclassification due to fiscal or organization reasons, the recommendation will be returned to the committee. The committee shall validate the performance consist of the out-of-classification duties District’s Director, Employee Relations or designee, two (2) Classification Panel Members appointed by AFT, and recommend any realignment of responsibilities necessary to conform with the Unit Member’s existing classification. 18.4.3.4 The Vice Chancellor will provide notice of Classification and Compensation Consultant contracted by the final decision to the Unit Member and to CSEA Chapter #167 President or designee within thirty (30) working days after receipt of committee recommendationsDistrict. This deadline may be extended for a length of time mutually agreed upon by CSEA and the Vice Chancellor of Human Resources. 18.4.3.5 The decision of the Vice Chancellor shall be final. The recommendation of the Classification Review Committee and the decision of the Vice Chancellor are not subject to the grievance process. 18.4.3.6 Approved classification changes shall become effective on the first day of the month following the window period during which the panel will conduct interviews with each unit member whose request for classification review was submittedhas been submitted and not excluded as a result of 18. 18.4.3.7 Where a recommendation for reclassification is not approved as provided in section 18.4.3.3, the Unit Member shall be retroactively compensated for the performance of validated out-of- classification duties, effective from the first day of the month following the window period during which the request for classification review was submitted, through the date of decision by the Vice Chancellor and notification to the Unit Member.

Classification Review Process. A classification review may be initiated by the District’s Classification Office, the unit member, or the unit member’s supervisor or manager, when there is reason to believe that a position has evolved to an assignment that may be outside the unit member's regular classification, subject to the procedures delineated below 18.2.1 The forms and a description of the procedure for the review will be provided by the District’s Classification Office to the individual who initiates the review. These forms shall be jointly developed with AFT. 18.2.2 Prior to the beginning of each window period, the Director, Employee Relations or designee and the AFT Classification Panel Members will jointly conduct orientation meetings for unit members who are considering requesting review of their positions. This orientation will include information that specifically explains to the unit members the importance of preparation of the information explaining their job functions and preparation for the interview with the Classification Panel. 18.2.3 Window Period requests for review of a position(s) will be allowed no sooner than twenty-four (24) months from the last reclassification review process of this position. The window period for submitting the reclassification review requests shall be limited to January 1 through the last working day in February of each year. Unit members requesting a review must submit their written reclassification request to their immediate supervisor no later than the last working day in the third week of February. Positions that have been affected by a reorganization shall be reviewed at the completion of the reorganization. The final questionnaire shall be submitted to the District’s Director of Employee Relations or designee. 18.2.4 Requests for classification review may be submitted between the window periods of September 1st through September 30th and March 1st through March 31st of each fiscal year. Requests which do not submitted within these periods will not be considered. All requests shall be submitted on the Request for Classification Review Form available from the District Office of Human Resources. 18.4.3.1 The Classification Review Committee will evaluate each request for classification review based on the information submitted by the Unit Member in the Request for opinion of the Director, Employee Relations or designee, contain sufficient information to warrant further review, will be discussed with AFT Classification Review Form. 18.4.3.1.1 Panel Members. If the Unit Member has so requested on the Request for AFT Classification Review FormPanel Members believe that there is sufficient information to warrant further review, the Unit Member will be afforded the opportunity to meet with the committee to make a personal presentation. 18.4.3.1.2 The committee may interview the Unit Member and/or the Immediate Management Supervisor, conduct a desk audit, and solicit such additional information as may be needed by the committee to clarify information provided on the Request for Classification Review Form. 18.4.3.1.3 The recommendations of the committee request will be forwarded to the Vice Chancellor Classification Panel for review. Requests for classification review of Human Resources for review and approval. The committee chair will provide notice, including the names of all applicants, to CSEA Chapter #167 President or designee when committee recommendations positions which are forwarded involved in a reorganization shall not be sent to the Vice Chancellor Classification Panel, pending completion of Human Resourcesthe reorganization pursuant to Section 18.2.3. 18.4.3.2 If the Vice Chancellor disagrees with the committee’s recommendations, the Vice Chancellor 18.2.5 The Classification Panel will meet with the committee to discuss the issues prior to making a final determination. 18.4.3.3 Where the Vice Chancellor does not approve a recommendation for reclassification due to fiscal or organization reasons, the recommendation will be returned to the committee. The committee shall validate the performance consist of the out-of-classification duties District’s Director, Employee Relations or designee, two (2) Classification Panel Members appointed by AFT, and recommend any realignment of responsibilities necessary to conform with the Unit Member’s existing classification. 18.4.3.4 The Vice Chancellor will provide notice of Classification and Compensation Consultant contracted by the final decision to the Unit Member and to CSEA Chapter #167 President or designee within thirty (30) working days after receipt of committee recommendationsDistrict. This deadline may be extended for a length of time mutually agreed upon by CSEA and the Vice Chancellor of Human Resources. 18.4.3.5 The decision of the Vice Chancellor shall be final. The recommendation of the Classification Review Committee and the decision of the Vice Chancellor are not subject to the grievance process. 18.4.3.6 Approved classification changes shall become effective on the first day of the month following the window period during which the panel will conduct interviews with each unit member whose request for classification review was submittedhas been submitted and not excluded as a result of 18. 18.4.3.7 Where a recommendation for reclassification is not approved as provided in section 18.4.3.3, the Unit Member shall be retroactively compensated for the performance of validated out-of- classification duties, effective from the first day of the month following the window period during which the request for classification review was submitted, through the date of decision by the Vice Chancellor and notification to the Unit Member.

Classification Review Process. Requests for classification review may be submitted between in the window periods of September 1st through September 30th and March 1st through March 31st April 15th of each fiscal year. Requests not submitted within these periods this period will not be considered. All requests shall be submitted on the Request for Classification Review Form available from the District Office of Human Resources. 18.4.3.1 The Classification Review Committee will evaluate each request for classification review based on the information submitted by the Unit Member in the Request for Classification Review Form. 18.4.3.1.1 If the Unit Member has so requested on the Request for Classification Review Form, the Unit Member will be afforded the opportunity to meet with the committee to make a personal presentationdiscuss/present their Request for Classification. 18.4.3.1.2 The committee may interview the Unit Member and/or the Immediate Management Supervisor, conduct a desk audit, and solicit such additional information as may be needed by the committee to clarify information provided on the Request for Classification Review Form. 18.4.3.1.3 The recommendations of the committee will be forwarded to the Vice Chancellor of Human Resources for review and approval. The committee chair will provide notice, including the names of all applicants, to CSEA Chapter #167 President or designee and committee members when committee recommendations are forwarded to the Vice Chancellor of Human Resources. 18.4.3.2 If the Vice Chancellor disagrees with the committee’s recommendations, the Vice Chancellor will meet with the committee to discuss the issues prior to making a final determinationdetermination and provide a written response to the committee. 18.4.3.3 Where the Vice Chancellor does not approve a recommendation for reclassification due to fiscal or organization reasons, the recommendation will be returned to the committee. The committee shall validate the performance of the out-of-classification duties and recommend any realignment of responsibilities necessary to conform with the Unit Member’s existing classification. 18.4.3.4 The Vice Chancellor will provide notice of the final decision to the Unit Member and to CSEA Chapter #167 President or designee within thirty sixty (3060) working days after receipt of committee recommendations. This deadline may be extended for a length of time mutually agreed upon by CSEA and the Vice Chancellor of Human Resources. 18.4.3.5 The decision of the Vice Chancellor shall be final. The recommendation of the Classification Review Committee and the decision of the Vice Chancellor are not subject to the grievance process. 18.4.3.6 Approved classification changes shall become effective on the first day of the month following the window period during which the request for classification review was submitted. 18.4.3.7 Where a recommendation for reclassification is not approved as provided in section 18.4.3.3, the Unit Member shall be retroactively compensated for the performance of validated out-of- classification duties, effective from the first day of the month following the window period during which the request for classification review was submitted, through the date of decision by the Vice Chancellor and notification to the Unit Member.

Classification Review Process. Requests for Any modifications to the Office/Technical bargaining unit classification process will also apply to the Food Services bargaining unit classification process. A classification review may be submitted between initiated by the Vice Chancellor of Business Services, the unit member, or the unit member’s supervisor or manager, when there is reason to believe that a position has evolved to an assignment that may be outside the unit member's regular classification, subject to the procedures delineated below. 18.2.1 The forms and a description of the procedure for the review will be provided by the Vice Chancellor of Business Services’ office to the individual who initiates the review. These forms shall be jointly developed with AFT. 18.2.2 Window Period requests for review of a position(s) will be allowed no sooner than twenty-four (24) months from the last reclassification review of this position, unless the district and AFT agree on the need for a more frequent review. The window periods of September 1st through September 30th and March 1st through March 31st of each fiscal year. Requests not submitted within these periods will not be considered. All period for submitting the reclassification review requests shall be submitted on limited to January 1 through the Request for Classification Review Form available from the District Office last working day in February of Human Resources. 18.4.3.1 The Classification Review Committee will evaluate each request for classification year. Unit members requesting a review based on the information submitted by the Unit Member in the Request for Classification Review Form. 18.4.3.1.1 If the Unit Member has so requested on the Request for Classification Review Form, the Unit Member will be afforded the opportunity to meet with the committee to make must give a personal presentation. 18.4.3.1.2 The committee may interview the Unit Member and/or the Immediate Management Supervisor, conduct a desk audit, and solicit such additional information as may be needed by the committee to clarify information provided on the Request for Classification Review Form. 18.4.3.1.3 The recommendations draft of the committee will position questionnaire to their immediate supervisor no later than the last working day in January to allow for supervisory/ management review. This does not preclude further information being submitted as part of the final questionnaire. Positions that have been affected by a reorganization shall be forwarded reviewed at the completion of the reorganization. The final questionnaire shall be submitted to the Vice Chancellor of Human Resources Business Services. 18.2.3 Requests for classification review and approvalof positions which are involved in a reorganization shall not be sent to the Classification Panel pending completion of the reorganization pursuant to Section 18.2.2. 18.2.4 The Classification Panel will consist of the same panel as utilized for the office/technical bargaining unit classification review process. This panel will conduct interviews with each unit member whose request for classification review warrants further review. The committee chair will provide noticeinterview shall also include the unit member’s immediate supervisor, including and may include other managers, or lead/supervisory staff, as the names of all applicants, to CSEA Chapter #167 President or designee when committee recommendations are forwarded unit member deems appropriate. 18.2.5 Subsequent to the Vice Chancellor of Human Resources. 18.4.3.2 If the Vice Chancellor disagrees with the committee’s recommendationsinterview, the Vice Chancellor Classification Panel will meet with the committee to discuss the issues prior to making a final determination. 18.4.3.3 Where the Vice Chancellor does not approve a recommendation for reclassification due to fiscal or organization reasons, the recommendation deliberate on each request. Unit members will be returned to the committee. The committee shall validate the performance notified of the out-of-classification duties and recommend any realignment of responsibilities necessary to conform with the Unit Memberpanel’s existing classification. 18.4.3.4 The Vice Chancellor will provide notice of the final decision to the Unit Member and to CSEA Chapter #167 President or designee within no later than thirty (30) working calendar days after receipt of committee recommendations. This deadline may be extended for a length of time mutually agreed upon by CSEA and the Vice Chancellor of Human Resources. 18.4.3.5 The decision of the Vice Chancellor shall be final. The recommendation of the Classification Review Committee and the decision of the Vice Chancellor are not subject to the grievance process. 18.4.3.6 Approved classification changes shall become effective on the first day of the month following the window period during which the request for classification review was submitted. 18.4.3.7 Where a recommendation for reclassification is not approved as provided in section 18.4.3.3, the Unit Member shall be retroactively compensated for the performance of validated out-of- classification duties, effective from the first day of the month following the window period during which the request for classification review was submitted, through the date of decision the interview. 18.2.6 The findings of the panel shall be final and shall not be grievable. 18.2.7 The reclassification review and determination shall be completed by and any changes made, effective July 1 of the Vice Chancellor and notification to the Unit Membersame year.