Common use of Document Retention Policy Clause in Contracts

Document Retention Policy. The Consultant shall establish a Document Retention Policy consistent with Washington state law, King County Code, and the following requirements: a. The Consultant shall comply with the Document Retention Policy. b. The Document Retention Policy shall define Official Project Documentation and require that Official Project Documentation and other appropriate documentation be maintained in the project file. DRAFT c. Draft reports, specifications and drawings are not considered valid Official Project Documentation as they have been replaced and/or superseded by the final report, specifications, and drawings. The Document Retention Policy should address how draft reports, specifications and drawings are maintained in the project file. d. In addition to printed copy of all project documentation, the Consultant shall create and maintain documents on software format (and version) approved by the County. e. The Consultant shall review its email to determine whether the email is considered Official Project Documentation or other appropriate documentation to be maintained in the project file. Any email not considered Official Project Documentation or appropriate documentation for the project file shall be deleted and not maintained in the project file. f. The County shall review and approve the Document Retention Policy. g. The project file shall be available for review by the County or an authorized representative at any time. h. Consultant shall maintain all documents for a period of not less than six (6) years after Final Acceptance of all construction projects related to this Agreement or until resolution of any litigation related to this Agreement or any related construction contract, whichever occurs later.

Document Retention Policy. The Consultant shall establish a Document Retention Policy consistent with Washington state law, King County Code, and the following requirements: a. The Consultant shall comply with the Document Retention Policy. b. The Document Retention Policy shall define Official Project Documentation and require that Official Project Documentation and other appropriate documentation be maintained in the project file. DRAFT. c. Draft reports, specifications and drawings are not considered valid Official Project Documentation as they have been replaced and/or superseded by the final report, specifications, and drawings. The Document Retention Policy should address how draft reports, specifications and drawings are maintained in the project file. d. In addition to printed copy of all project documentation, the Consultant shall create and maintain documents on software format (and version) approved by the County. e. The Consultant shall review its email to determine whether the email is considered Official Project Documentation or other appropriate documentation to be maintained in the project file. Any email not considered Official Project Documentation or appropriate documentation for the project file shall be deleted and not maintained in the project file. f. The County shall review and approve the Document Retention Policy. g. The project file shall be available for review by the County or an authorized representative at any time. h. Consultant shall maintain all documents for a period of not less than six (6) years after Final Acceptance final acceptance of all construction projects related to this Agreement or until resolution of any litigation related to this Agreement or any related construction contract, whichever occurs later.

Document Retention Policy. The Consultant shall establish a Document Retention Policy consistent with Washington state law, King County Code, and the following requirements: a. The Consultant shall comply with the Document Retention Policy. b. The Document Retention Policy shall define Official Project Documentation and require that Official Project Documentation and other appropriate documentation be maintained in the project file. DRAFT. c. Draft reports, specifications and drawings are not considered valid Official Project Documentation as they have been replaced and/or superseded by the final report, specifications, and drawings. The Document Retention Policy should address how draft reports, specifications and drawings are maintained in the project file. d. In addition to printed copy of all project documentation, the Consultant shall create and maintain documents on software format (and version) approved by the County. e. The Consultant shall review its email to determine whether the email is considered Official Project Documentation or other appropriate documentation to be maintained in the project file. Any email not considered Official Project Documentation or appropriate documentation for the project file shall be deleted and not maintained in the project file. f. The County shall review and approve the Document Retention Policy. g. The project file shall be available for review by the County or an authorized representative at any time. h. Consultant shall maintain all documents for a period of not less than six (6) years after Final Acceptance of all construction projects related to this Agreement or until resolution of any litigation related to this Agreement or any related construction contract, whichever occurs later.

Document Retention Policy. The Consultant shall establish a Document Retention Policy consistent with Washington state law, King County Code, and the following requirements: a. The Consultant shall comply with the Document Retention Policy.. DRAFT b. The Document Retention Policy shall define Official Project Documentation and require that Official Project Documentation and other appropriate documentation be maintained in the project file. DRAFT. c. Draft reports, specifications and drawings are not considered valid Official Project Documentation as they have been replaced and/or superseded by the final report, specifications, and drawings. The Document Retention Policy should address how draft reports, specifications and drawings are maintained in the project file. d. In addition to printed copy of all project documentation, the Consultant shall create and maintain documents on software format (and version) approved by the County. e. The Consultant shall review its email to determine whether the email is considered Official Project Documentation or other appropriate documentation to be maintained in the project file. Any email not considered Official Project Documentation or appropriate documentation for the project file shall be deleted and not maintained in the project file. f. The County shall review and approve the Document Retention Policy. g. The project file shall be available for review by the County or an authorized representative at any time. h. Consultant shall maintain all documents for a period of not less than six (6) years after Final Acceptance of all construction projects related to this Agreement or until resolution of any litigation related to this Agreement or any related construction contract, whichever occurs later.

Document Retention Policy. The Consultant shall establish a Document Retention Policy consistent with Washington state law, King County Code, and the following requirements: a. The Consultant shall comply with the Document Retention Policy. b. The Document Retention Policy shall define Official Project Documentation and require that Official Project Documentation and other appropriate documentation be maintained in the project file. DRAFT. c. Draft reports, specifications and drawings are not considered valid Official Project Documentation as they have been replaced and/or superseded by the final report, specifications, and drawings. The Document Retention Policy should address how draft reports, specifications and drawings are maintained in the project file. d. In addition to printed copy of all project documentation, the Consultant shall create and maintain documents on software format (and version) approved by the County. e. The Consultant shall review its email to determine whether the email is considered Official Project Documentation or other appropriate documentation to be maintained in the project file. Any email not considered Official Project Documentation or appropriate documentation for the project file shall be deleted and not maintained in the project file. f. The County shall review and approve the Document Retention Policy. g. The project file shall be available for review by the County or an authorized representative at any time. h. Consultant shall maintain all documents for a period of not less than six (6) years after Final Acceptance of all construction projects related to this Agreement or until resolution of any litigation related to this Agreement or any related construction contract, whichever occurs later.or

Document Retention Policy. The Consultant shall establish a Document Retention Policy consistent with Washington state law, King County Code, and the following requirements:: Draft a. The Consultant shall comply with the Document Retention Policy. b. The Document Retention Policy shall define Official Project Documentation and require that Official Project Documentation and other appropriate documentation be maintained in the project file. DRAFT. c. Draft reports, specifications and drawings are not considered valid Official Project Documentation as they have been replaced and/or superseded by the final report, specifications, and drawings. The Document Retention Policy should address how draft reports, specifications and drawings are maintained in the project file. d. In addition to printed copy of all project documentation, the Consultant shall create and maintain documents on software format (and version) approved by the County. e. The Consultant shall review its email to determine whether the email is considered Official Project Documentation or other appropriate documentation to be maintained in the project file. Any email not considered Official Project Documentation or appropriate documentation for the project file shall be deleted and not maintained in the project file. f. The County shall review and approve the Document Retention Policy. g. The project file shall be available for review by the County or an authorized representative at any time. h. Consultant shall maintain all documents for a period of not less than six (6) years after Final Acceptance of all construction projects related to this Agreement or until resolution of any litigation related to this Agreement or any related construction contract, whichever occurs later.

Document Retention Policy. The Consultant shall establish a Document Retention Policy consistent with Washington state law, King County Count requirements: Code, and the following requirements:following a. The Consultant shall comply with the Document Retention Policy. b. The Document Retention Policy shall define Official Project Documentation and require that Official Project Documentation and other appropriate documentation be maintained in the project file. DRAFT. c. Draft reports, specifications and drawings are not considered valid Official Project Documentation as they have been replaced and/or superseded by the final report, specifications, and drawings. The Document Retention Policy should address how draft reports, specifications and drawings are maintained in the project file. d. In addition to printed copy of all project proje t documentation, the Consultant shall create and maintain documents on software format (and version) approved by the County. e. The Consultant shall review its email to determine whether the email is considered Official Project Documentation or other appropriate documentation to be maintained in the project file. Any email not considered Official Project Documentation or appropriate documentation for the project file shall be deleted and not maintained in the project file. f. The County shall review and approve the Document Retention Policy. g. The project file shall be available for review by the County or an authorized representative at any time. h. Consultant shall maintain all documents for a period of not less than six (6) years after Final Acceptance of all construction projects related to this Agreement or until resolution of any litigation related to this Agreement or any related construction contract, whichever occurs later.