Common use of Employee Health / Return-to-Work Files Clause in Contracts

Employee Health / Return-to-Work Files. a) All Employee Health / Return to Work files will be kept in an area separate from all other personnel files and under secure conditions. b) Access will be limited to authorized persons within HR including but not limited to the Return to Work Specialist, who have a legitimate reason to access such files, it being understood that such persons may be required to supply information from those files to: (i) the employee’s Supervisor to facilitate return to work, and where relevant, accommodation, excluding information disclosing diagnosis, treatment type, or the designation of a medical specialist; (ii) the Employer’s authorized agents who determine entitlement to and administer both the University’s Sick leave and Long Term Disability plans; (iii) the Workplace Safety and Insurance Board (WSIB); or (iv) any authorized agent from any government or regulatory body entitled to access such information pursuant to applicable legislation.

Employee Health / Return-to-Work Files. (a) All Employee Health / Return to Work files will be kept in an area separate from all other personnel files and under secure conditions. (b) Access will be limited to authorized persons within HR including but not limited to the Return to Work Specialist, who have a legitimate reason to access such files, it being understood that such persons may be required to supply information from those files to: (i) the employee’s Supervisor to facilitate return to work, and where relevant, accommodation, excluding information disclosing diagnosis, treatment type, or the designation of a medical specialist; (ii) the Employer’s authorized agents who determine entitlement to and administer both the University’s Sick leave and Long Term Disability plans; (iii) the Workplace Safety and Insurance Board (WSIB); or (iv) any authorized agent from any government or regulatory body entitled to access such information pursuant to applicable legislation.