Common use of Employee Health / Return-to-Work Files Clause in Contracts

Employee Health / Return-to-Work Files. (a) All Employee Health / Return-to-Work files will be kept in an area separate from all other personnel files and under secure conditions. (b) Access will be limited to authorized persons within HR who have a legitimate reason to access such files, it being understood that such persons may be required to supply information from those files to: i. the Employee’s Supervisor to facilitate return to work, and where relevant, accommodation, excluding information disclosing diagnosis, the designation of a medical specialist or the treatment type; ii. the Employer’s authorized representatives to administer the sick leave program and accommodation process; or iii. the Workplace Safety and Insurance Board (WSIB). Access to any other persons will only be provided with the prior written authorization of the Employee or their Power of Attorney.

Employee Health / Return-to-Work Files. (a) All Employee Health / Return-to-Work files will be kept in an area separate from all other personnel files and under secure conditions. (b) Access will be limited to authorized persons within HR who have a legitimate reason to access such files, it being understood that such persons may be required to supply information from those files to: i. the Employee’s Supervisor to facilitate return to work, and where relevant, accommodation, excluding information disclosing diagnosis, the designation of a medical specialist or the treatment type; ii. the Employer’s authorized representatives to administer the sick leave program and accommodation process; or iii. the Workplace Safety and Insurance Board (WSIB). Access to any other persons will only be provided with the prior written authorization of the Employee or their his Power of Attorney.