Common use of Equipment Rotation Clause in Contracts

Equipment Rotation. MassDOT's District Highway Director will determine the required type and quantity of all vehicles and accessories for each depot. Approved equipment shall be rotated throughout the season. In establishing the rotation list, consideration will be given to the type, size and attachments provided for the required equipment, the responsiveness of the Vendor and the submission deadlines and required documents as listed on page 7. Once the rotation list has been established, MassDOT will make every effort to maintain a fair and equitable balance of hours for each equipment class code. It should be understood that operational needs supersede rotational hours when making initial call outs for emergencies. Equipment will not be considered part of a rotation unless all required documents have been submitted by the applicable submission deadline and approved and all required vehicle inspections have been performed and passed. Rotation will be based on the per vehicle hours worked to date. The total number of hours shall include hours worked during normal operations and hours that the equipment was requested to work but not available, broken down or awaiting contract document submission. When MassDOT requests a specific piece of equipment and the Vendor fails to respond, is unavailable to work (unexcused), or the Vendor provides a piece of equipment other than that requested by MassDOT, the total average hours for that event worked by vehicles with a similar Class Code at the Vendor’s depot shall count towards the absent piece of equipment’s rotation hours as though the equipment actually worked. Each Snow & Ice season, the Vendor is allowed two excused absences per a specific piece of equipment (Equipment #) due to vehicle repair needs or personal reasons, as long as the Vendor notifies MassDOT in advance and prior to noon of the previous workday that the subject equipment is unavailable for a defined period. Each defined period cannot exceed more than five days from the date of notification. A Vendor’s failure to respond or give notification that their equipment will be unavailable greater than the two excused absences will result in the Vendor’s equipment being removed from the rotation list and being placed in the spare equipment list and could lead to suspension or termination of the Vendor. The following hours worked for MassDOT shall not be credited towards a Vendor’s rotation hours: • Hours worked by a Vendor during normal operations beyond twenty (20) mile radius of their assigned depot’s jurisdictional boundary. • Hours worked by a Vendor performing roadway pretreatment, post storm clean up or hauling snow. • Hours worked by a Vendor hauling de-icing, anti-icing materials or sand.

Equipment Rotation. MassDOT's District Highway Director will determine the required type and quantity of all vehicles and accessories for each depot. Approved equipment shall be rotated throughout the season. In establishing the rotation list, consideration will be given to the type, size and attachments provided for the required equipment, the responsiveness of the Vendor and the submission deadlines and required documents as listed on page 7. Additionally, material spreaders (salt spreaders and tankers) require a functional GPS device (as verified by MassDOT staff upon equipment inspection) to be eligible for the rotation list. Once the rotation list has been established, MassDOT will make every effort to maintain a fair and equitable balance of hours for each equipment class code. It should be understood that operational needs supersede rotational hours when making initial call outs for emergencies. Equipment will not be considered part of a rotation unless all required documents have been submitted by the applicable submission deadline and approved and all required vehicle inspections have been performed and passed. Rotation will be based on the per vehicle hours worked to date. The total number of hours shall include hours worked during normal operations and hours that the equipment was requested to work but not available, broken down or awaiting contract document submission. When MassDOT requests a specific piece of equipment and the Vendor fails to respond, is unavailable to work (excused or unexcused), or the Vendor provides a piece of equipment other than that requested by MassDOT, the total average hours for that event worked by vehicles with a similar Class Code at the Vendor’s depot shall count towards the absent piece of equipment’s rotation hours as though the equipment actually worked. Each Snow & Ice season, the Vendor is allowed two excused absences per a specific piece of equipment (Equipment #) due to vehicle repair needs or personal reasons, as long as the Vendor notifies MassDOT in advance and prior to noon of the previous workday that the subject equipment is unavailable for a defined periodperiod (use the email addresses listed for Districts on the last page of this Agreement). Each defined period cannot exceed more than five three days from the date of notification. Vendors choosing to utilize an excused absence will accrue rotation hours for that piece of equipment for the duration of the absence. A Vendor’s failure to respond or give notification that their equipment will be unavailable greater than the two excused absences will result in the Vendor’s equipment being removed from the rotation list and being placed in the spare equipment list and could lead to suspension or termination of the Vendor. The following hours worked for MassDOT shall not be credited towards a Vendor’s rotation hours: hours:‌‌ • Hours worked by a Vendor during normal operations beyond twenty (20) mile radius of their assigned depot’s jurisdictional boundary. • Hours worked by a Vendor performing roadway pretreatment, post storm clean up or hauling snow. • Hours worked by a Vendor hauling de-icing, anti-icing materials or sand.

Equipment Rotation. MassDOT's District Highway Director will determine the required type and quantity of all vehicles and accessories for each depot. Approved equipment shall be rotated throughout the season. In establishing the rotation list, consideration will be given to the type, size and attachments provided for the required equipment, the responsiveness of the Vendor and the submission deadlines and required documents as listed on page 7. Once the rotation list has been established, MassDOT will make every effort to maintain a fair and equitable balance of hours for each equipment class code. It should be understood that operational needs supersede rotational hours when making initial call outs for emergencies. Equipment will not be considered part of a rotation unless all required documents have been submitted by the applicable submission deadline and approved and all required vehicle inspections have been performed and passed. Rotation will be based on the per vehicle hours worked to date. The total number of hours shall include hours worked during normal operations and hours that the equipment was requested to work but not available, broken down or awaiting contract document submission. When MassDOT requests a specific piece of equipment and the Vendor fails to respond, is unavailable to work (unexcused), or the Vendor provides a piece of equipment other than that requested by MassDOT, the total average hours for that event worked by vehicles with a similar Class Code at the Vendor’s depot shall count towards the absent piece of equipment’s rotation hours as though the equipment actually worked. Each Snow & Ice season, the Vendor is allowed two excused absences per a specific piece of equipment (Equipment #) due to vehicle repair needs or personal reasons, as long as the Vendor notifies MassDOT in advance and prior to noon of the previous workday that the subject equipment is unavailable for a defined period. Each defined period cannot exceed more than five days from the date of notification. A Vendor’s failure to respond or give notification that their equipment will be unavailable greater than the two excused absences will result in the Vendor’s equipment being removed from the rotation list and being placed in the spare equipment list list, and could lead to suspension or termination of the Vendor. The following hours worked for MassDOT shall not be credited towards a Vendor’s rotation hours: • Hours worked by a Vendor during normal operations beyond twenty (20) mile radius of their assigned depot’s jurisdictional boundary. • Hours worked by a Vendor performing roadway pretreatment, post storm clean up or hauling snow. • Hours worked by a Vendor hauling de-icing, anti-icing materials or sand.