Common use of Executive Secretary Clause in Contracts

Executive Secretary. Secretaries with excellent administrative and clerical skills may be appointed or promoted to the position of Executive Secretary. The Executive Secretary is responsible for some or all of the following tasks: 1. Typing correspondence and legal papers; 2. Recommending the hiring of other staff members to the office supervisor and providing observations of the work performance of staff members under the Executive Secretary’s supervision; 3. Supervising Staff Secretaries and Switchboard Operator/ Receptionist; 4. Forwarding to LSNYC the time sheets submitted by staff members; 5. Distributing to staff members the accumulated annual leave and sick leave information from central LSNYC; 6. Handling xxxxx cash; 7. Preparing, authenticating and submitting monthly “personal reimbursements” for employees; 8. Maintaining court calendars in offices that have them; 9. Ordering office supplies and equipment; 10. Monitoring and making arrangements for proper maintenance of the office, its equipment and furniture, and carrying out instructions relating thereto. If the employee is required to exercise discretion in carrying out these duties, including steps requiring expenditures, the employee shall not be disciplined for any reasonable exercise of that discretion; 11. Taking primary responsibility for the mail, and where appropriate, assigning it to the Staff Secretary, Switchboard Operator/Receptionist or, as back-up, to the Intake Officer. This task includes sorting, distributing, collating, labeling, stamping and posting; 12. Taking the minutes of meetings of the Board of Directors if the individual is Executive Secretary to the Project Director; 13. Creating and working with basic spreadsheets; 14. Word Processing, including mail merge functions; 15. Copying and scanning documents (it is understood that where Executive Secretaries are assigned to particular persons, those persons should first attempt to have the copying/scanning done by the Executive Secretary assigned to them); 16. Familiarity with and use of LawHelp and Language Line or other resources available to assist clients who need referrals or language assistance.

Executive Secretary. Secretaries with excellent administrative and clerical skills may be appointed or promoted to the position of Executive Secretary. The Executive Secretary is responsible for some or all of the following tasks: 1. Typing correspondence and legal papers; 2. Recommending the hiring of other staff members to the office supervisor and providing observations of the work performance of staff members under the Executive Secretary’s supervision; 3. Supervising Staff Secretaries and Switchboard Operator/ Receptionist; 4. Forwarding to LSNYC the time sheets submitted by staff members; 5. Distributing to staff members the accumulated annual leave and sick leave information from central LSNYC; 6. Handling xxxxx cash; 7. Preparing, authenticating and submitting monthly “personal reimbursements” for employees; 8. Maintaining court calendars in offices that have them; 9. Ordering office supplies and equipment; 10. Monitoring and making arrangements for proper maintenance of the office, its equipment and furniture, and carrying out instructions relating thereto. If the employee is required to exercise discretion in carrying out these duties, including steps requiring expenditures, the employee shall not be disciplined for any reasonable exercise of that discretion; 11. Taking primary responsibility for the mail, and where appropriate, assigning it to the Staff Secretary, Switchboard Operator/Receptionist or, as back-up, to the Intake Officer. This task includes sorting, distributing, collating, labeling, stamping and posting; 12. Taking the minutes of meetings of the Board of Directors if the individual is Executive Secretary to the Project Director; 13. Creating and working with basic spreadsheets; 14. Word Processing, including mail merge functions; 15. Copying and scanning documents (it is understood that where Executive Secretaries are assigned to particular persons, those persons should first attempt to have the copying/scanning done by the Executive Secretary assigned to themhim/her); 16. Familiarity with and use of LawHelp and Language Line or other resources available to assist clients who need referrals or language assistance.

Executive Secretary. Secretaries with excellent administrative and clerical skills may be appointed or promoted to the position of Executive Secretary. The Executive Secretary is responsible for some or all of the following tasks: 1. Typing correspondence and legal papers; 2. Recommending the hiring of other staff members to the office supervisor and providing observations of the work performance of staff members under the Executive Secretary’s supervision; 3. Supervising Staff Secretaries and Switchboard Operator/ Receptionist; 4. Forwarding to LSNYC LS-NYC the time sheets submitted by staff members; 5. Distributing to staff members the accumulated annual leave and sick leave information from central LSNYCLS-NYC; 6. Handling xxxxx cash; 7. Preparing, authenticating and submitting monthly “personal reimbursements” for employees; 8. Maintaining court calendars in offices that have them; 9. Ordering office supplies and equipment; 10. Monitoring and making arrangements for proper maintenance of the office, its equipment and furniture, furniture and carrying out instructions relating thereto. If the employee is required to exercise discretion in carrying out these duties, including steps requiring expenditures, the employee shall not be disciplined for any reasonable exercise of that discretion; 11. Taking primary responsibility for the mail, and where appropriate, assigning it to the Staff Secretarystaff secretary, Switchboard Operatorswitchboard operator/Receptionist receptionist or, as back-up, to the Intake Officerintake officer. This task includes sorting, distributing, collating, labeling, stamping and posting; 12. Taking the minutes of meetings of the Board of Directors if the individual is Executive Secretary to the Project Director;. 13. Creating and working with basic spreadsheets; 14. Word Processing, including mail merge functions;. 15. Copying and scanning documents documents. (it It is understood that where Executive Secretaries are assigned to particular persons, those persons should first attempt to have the copying/scanning done by the Executive Secretary assigned to themhim/her.); 16. Familiarity with and use of LawHelp and Language Line or other resources available to assist clients who need referrals or language assistance.

Executive Secretary. Secretaries with excellent administrative and clerical skills may be appointed or promoted to the position of Executive Secretary. The Executive Secretary is responsible for some or all of the following tasks: 1. Typing correspondence and legal papers; 2. Recommending the hiring of other staff members to the office supervisor and providing observations of the work performance of staff members under the Executive Secretary’s supervision; 3. Supervising Staff Secretaries and Switchboard Operator/ Receptionist; 4. Forwarding to LSNYC LS-NYC the time sheets submitted by staff members; 5. Distributing to staff members the accumulated annual leave and sick leave information from central LSNYCLS-NYC; 6. Handling xxxxx cash; 7. Preparing, authenticating and submitting monthly “personal reimbursements” for employees; 8. Maintaining court calendars in offices that have them; 9. Ordering office supplies and equipment; 10. Monitoring and making arrangements for proper maintenance of the office, its equipment and furniture, furniture and carrying out instructions relating thereto. If the employee is required to exercise discretion in carrying out these duties, including steps requiring expenditures, the employee shall not be disciplined for any reasonable exercise of that discretion; 11. Taking primary responsibility for the mail, and where appropriate, assigning it to the Staff Secretarystaff secretary, Switchboard Operatorswitchboard operator/Receptionist receptionist or, as back-up, to the Intake Officerintake officer. This task includes sorting, distributing, collating, labeling, stamping and posting; 12. Taking the minutes of meetings of the Board of Directors if the individual is Executive Secretary to the Project Director;. 13. Creating and working with basic spreadsheets; 14. Word Processing, including mail merge functions;. 15. Copying and scanning documents documents. (it It is understood that where Executive Secretaries are assigned to particular persons, those persons should first attempt to have the copying/scanning done by the Executive Secretary assigned to themhim/her.); 16. Familiarity with and use of LawHelp and Language Line or other resources available to assist clients who need referrals or language assistance. 1. Maintaining and supporting Donor Perfect database;