Common use of Formal Procedure for Handling Grievances Clause in Contracts

Formal Procedure for Handling Grievances. 1. Step One If the matter is unresolved by the informal procedure, the Association representative shall submit the grievance in writing on mutually acceptable forms to the Xxxxxxx or his/her designee stating the nature of the grievance, including relevant facts, the provision(s) of the contract alleged to have been violated, and the adjustment sought. The grievance must be in writing and receipted by the University representative within sixty (60) working days following the time at which the grievant or, in the case of group grievances, any member of the group could have reasonably been aware of its occurrence. Within fourteen (14) working days of receiving the grievance, the Xxxxxxx or his/her designee shall arrange a meeting between the grievant, one (1), two (2), or three (3) Association-appointed representatives and the Xxxxxxx or his/her designee and, at his/her discretion, the xxxx or his/her designee, the chair, and/or a fourth (4th) administration representative. A written answer to the grievance shall be forwarded by the Xxxxxxx or his/her designee to the Association with a copy to the grievant within fourteen (14) working days of the meeting. Any grievance not appealed in writing and receipted by the appropriate University representative within twenty-one (21) working days after an answer shall be considered settled on the basis of the last answer and not subject to further review. If a meeting is not arranged in a timely fashion, the Association may proceed to Step Two of the Grievance Procedure providing it does so within twenty-one (21) working days of the initiation of Step One. If a meeting is arranged but a timely answer is not forwarded to the Association, or the Association finds the answer unacceptable, the Association may proceed to Step Two of the Grievance Procedure provided it does so within twenty-one (21) working days of the time of the meeting. If a meeting occurs but the Association finds the answer unacceptable, the Association may proceed to Step Two of the Grievance Procedure provided it does so within twenty-one (21) working days of the receipt of the Step One response. The Association may request an extension if it needs additional time to reach a decision about proceeding to Step Two.