Common use of FORMULATION OF LOCAL LEAVE PROGRAM Clause in Contracts

FORMULATION OF LOCAL LEAVE PROGRAM. A. It shall be the responsibility of each employee to plan their vacation period in accordance with their desires and all clerks should select a vacation period or periods to avoid forfeiting any part of their annual leave. B. The choice vacation period shall be 49 weeks and shall only exclude the first full week of December through the week prior to Christmas. The maximum number that will be allowed off each week during the choice period shall be one (1) clerk. C. An employee’s vacation shall begin following their two (2) scheduled days off. Employees with split days off will start their vacation on Monday. Any holiday which falls at the beginning or end of an employee’s vacation shall be considered as part of the vacation. D. The employee may request up to ten (10) or fifteen (15) days (whichever is their entitlement) of continuous annual on the first basic round during the choice vacation period. X. Xxxxxxx of annual leave during the choice vacation bidding process shall be done on a seniority basis. F. Employees shall be entitled to two basic rounds of bidding by seniority. Employees shall be allowed one of the following options: a. Option One: Ten or fifteen continuous days of annual leave not to exceed Article 10 Section 3.D.1 of the National Agreement. b. Option Two: Employees will be allowed two selections not to exceed their maximum entitlement of ten or fifteen days. Employees exercising this option will not be allowed their second selection until all employees have had an opportunity to exercise their first selection. c. During the second round of bidding, employees shall be entitled to bid the remainder of their earned leave under the guidelines above. d. The basic rounds of bidding are to be completed by December 15th. G. Canceled choice vacation selections will be posted and awarded by seniority from the vacating employee on down. H. Any employee covered by this agreement who is called for jury duty during his scheduled choice vacation period is eligible for another available choice period. I. The beginning date of the new leave year will be posted on bulletin boards as close to November 1st as possible. J. Once annual leave has been granted or approved on a form 3971 or entered on the master leave schedule by a supervisor, that leave shall not be rescinded except in an emergency. K. If a request for annual leave, other than the choice biding process, is submitted by the employee at least seven (7) days prior to the first day of the requested leave, a determination shall be made on such requests within 48 hours of the submission of the request. If the employer fails to respond within the 48 hours, the leave shall be considered approved. Seniority shall prevail for all annual leave requests made on the same day, requesting the same time period; otherwise, annual leave shall be granted on a first come, first served basis. L. Notice of vacation bidding will be posted on the bulletin boards and the selection period shall be from November 15th through December 30th. Once an employee is contacted on the first round of annual leave bidding, they will have three (3) calendar days to make their choice. Employees who fail to make a selection in the allotted time will be by-passed and will be allowed to bid for only those weeks that are available at the time they are perpared to make their selection.

FORMULATION OF LOCAL LEAVE PROGRAM. A. It shall At the request of either management or the union, a meeting will be held during the responsibility period of November 1st and November 30th of each employee year to plan their discuss the provisions of the local leave program. 1. The final date for the submission of application for vacation periods of the employee’s choice during the choice vacation period in accordance with their desires and all clerks should select a will be December 15th. The vacation period or periods schedule will be posted no later than the first day of the new leave year. 2. Management will make reasonable effort to avoid forfeiting ensure that no employee will be required to forfeit any part of their annual leave. 3. Bidding of annual leave during the choice vacation period shall be done on a seniority basis. B. The choice vacation period shall be 49 weeks and shall only exclude will begin on the first day of the new leave year and extend through the last full week of December through the week prior to Christmas. The maximum number that will be allowed off each week during the choice period shall be one (1) clerkwhich begins in November. C. An A full-time employee’s vacation shall begin following their his two (2) scheduled days off. Employees with split days off will start may, at their option, elect to have their vacation start on Mondaythe day following their first non-schedul00000000000000000000ed day. Any holiday which falls at the beginning or end of an employee’s vacation shall be considered as part of the vacation. D. The employee may request up to ten (10) or fifteen (15) days of continuous annual leave on the first selection (whichever is their his/her entitlement) of continuous annual on the first basic round during the choice vacation period). X. Xxxxxxx E. A second choice of annual leave during the choice vacation bidding process shall be done on a seniority basis. F. Employees shall be entitled to two basic rounds of bidding by seniority. Employees shall be allowed one of the following options: a. Option One: Ten five (5) or fifteen ten (10) continuous days of annual leave shall be granted after all eligible clerks in each section have made their initial selection, provided the total does not to exceed Article 10 Section 3.D.1 of the National Agreement. b. Option Two: Employees ten (10) or fifteen (15) days above. There will be allowed two selections not to exceed their maximum entitlement a second round of ten or fifteen daysbidding after the above options have been met, using the same rules and limits as in round one (1). Employees exercising this option A third round of bidding will not be allowed their second selection until all employees have had an opportunity to exercise their first selection. c. During held after completion of the second round of bidding, employees shall be entitled bidding using the same rules and limits as in the first two rounds. Employees may request bid annual leave up to bid the remainder total amount of their earned leave under the guidelines aboveemployee will have accumulated by the time the leave is taken. d. The basic rounds F. An employee who is called for jury duty during the employee’s scheduled choice vacation period is eligible for another available period provided this does not deprive any other employee of bidding are to be completed by December 15thhis first choice for scheduled vacation. G. Canceled choice vacation selections will be posted and awarded by seniority from the vacating employee on down, provided three (3) days notice is given. H. Any employee covered by this agreement The maximum number of employees who is called for jury duty will receive leave each week during his scheduled the choice vacation period is eligible for another available choice periodwill be thirteen point five percent (13.5%) of the employee complement. I. Provide official bulletin board notice to each employee of the vacation schedule approved for him/her. X. The beginning date of the new leave year will be posted on bulletin boards as close to November 1st as possible. J. Once annual leave has been granted or approved on a form 3971 or entered on the master leave schedule by a supervisor, that leave shall not be rescinded except in an emergency. K. If a request for incidental annual leave, other than the choice biding process, leave is submitted in person to the immediate supervisor by the employee at least seven (7) days prior to the first day of the requested leave, a determination shall be made on such requests within 48 hours two (2) working days of the submission of the request. If the employer fails to respond within the 48 hourstwo (2) working days, the leave shall be considered approved. Seniority shall prevail for all annual leave requests made on the same day, requesting the same time period; otherwise, annual leave shall be granted on a first come, first served basis. L. Notice of vacation bidding will be posted Once annual leave has been granted or approved on a form 3971, or entered on the bulletin boards and the selection period master leave schedule by a supervisor, that leave shall not be from November 15th through December 30th. Once an employee is contacted on the first round of annual leave bidding, they will have three (3) calendar days to make their choice. Employees who fail to make rescinded except in a selection in the allotted time will be by-passed and will be allowed to bid for only those weeks that are available at the time they are perpared to make their selectionserious emergency.

FORMULATION OF LOCAL LEAVE PROGRAM. A. It shall be the responsibility of each employee to plan their vacation period in accordance with their desires and all clerks should select a vacation period or periods to avoid forfeiting any part of their annual leave. B. The choice vacation period shall be 49 weeks begin January 1st and continue through the 1st Friday in December and shall only exclude the first full week of December through also include the week prior to following Christmas. The maximum number that will be allowed off each week during the choice period shall be one (1) clerk. C. An employee’s vacation shall begin following their two (2) scheduled days off. Employees with split days off will start their vacation on Monday. Any holiday which falls at the beginning or end of an employee’s vacation shall be considered as part of the vacation. D. The employee may request up to ten (10) or fifteen (15) days (whichever is their entitlement) of continuous annual on the first basic round during the choice vacation period. D. There shall be a second round of bidding for annual leave, after the initial selection, for employees to select any vacant periods which are available and to avoid forfeiture of leave. X. Xxxxxxx of annual leave during the choice vacation bidding process shall be done on a seniority basis. F. Employees shall be entitled to two basic rounds of bidding by seniority. Employees shall be allowed one of the following options: a. Option One: Ten or fifteen continuous days of annual leave not to exceed Article 10 Section 3.D.1 of the National Agreement. b. Option Two: Employees will be allowed two selections not to exceed their maximum entitlement of ten or fifteen days. Employees exercising this option will not be allowed their second selection until all employees have had an opportunity to exercise their first selection. c. During the second round of bidding, employees shall be entitled to bid the remainder of their earned leave under the guidelines above. d. The basic rounds of bidding are to be completed by December 15th. G. Canceled choice vacation selections will be posted and awarded by seniority from the vacating employee on down. H. G. Any employee covered by this agreement who is called for jury duty during his his/her scheduled choice vacation period is eligible for another available choice period. I. H. The beginning date of the new leave year will be posted on bulletin boards as close to no later than November 1st as possible1st. J. I. Once annual leave has been granted or approved on a form 3971 or entered on the master leave schedule scheduled by a supervisor, that leave shall not be rescinded except in an emergency. J. Annual leave will not be charged to employees choice vacation leave period while attending a National, State, Region, convention, assembly. K. Notice of vacation bidding will be posted on the bulletin boards and the selection period shall be from November 15th through December 15th. Once an employee’s contacted on the first round of annual leave bidding, they will have three (3) calendar days to make their choice. Employees who fail to make a selection in the allotted time will be by-passed and will be allowed to bid for only those weeks that are available at time they are prepared to make their selection. L. If a request for annual leave, other than the choice biding process, is submitted by the employee at least seven ten (710) days prior to the first day of the requested leave, a determination shall be made on such requests within 48 hours of the submission of the request. If the employer fails to respond within the 48 hours, the leave shall be considered approved. Seniority shall prevail for all annual leave requests made on the same day, requesting the same time period; otherwise, annual leave shall be granted on a first come, first served serve basis. L. Notice of vacation bidding will be posted on the bulletin boards and the selection period shall be from November 15th through December 30th. Once an employee is contacted on the first round of annual leave bidding, they will have three (3) calendar days to make their choice. Employees who fail to make a selection in the allotted time will be by-passed and will be allowed to bid for only those weeks that are available at the time they are perpared to make their selection.

FORMULATION OF LOCAL LEAVE PROGRAM. A. It shall be The union and management will meet during the responsibility period of October 15th and October 31st of the year preceding the leave year to resolve the following: 1. Determine the maximum amount of bid annual leave that each employee may take based on the employee’s seniority, per the National Agreement. 2. Determine the method for the submission of applications for bid annual leave during the choice vacation period. 3. Provide a program to plan their vacation period in accordance with their desires and all clerks should select a vacation period or periods guarantee that no employee will be required to avoid forfeiting forfeit any part of their his or her annual leaveleave (i.e., leave carried over in excess of 440 hours.) B. The Bidding of annual leave during the choice vacation period shall be 49 weeks and shall only exclude the first full week of December through the week prior to Christmas. The maximum number that will be allowed off each week during the choice period shall be one (1) clerkdone on a seniority basis. C. An employee’s The choice vacation period is the entire year except December 1st - 23rd. D. Determination of the beginning and ending of bid annual leave: 1. Full-time employees with consecutive non-scheduled days - Bid annual leave shall begin following their two (2) scheduled days off. 2. Employees with split days off will - At their option, bid annual shall start on the day following their vacation first non-scheduled day. 3. All employees may, at their option, start annual leave on Mondaya Saturday, the first day of the basic service week. 4. Any holiday holidays or non-scheduled days which falls fall at the beginning or end of an employee’s vacation bid annual leave shall be considered as part of the vacationleave. D. The employee E. There shall be three basic rounds of bidding for bid annual leave as follows: 1. During the first round, employees may request up to ten (10) or fifteen (15) days of continuous annual leave during the choice period (whichever is their entitlement) of continuous annual , based on the first basic round during the choice vacation period. X. Xxxxxxx of annual leave during the choice vacation bidding process shall be done on a seniority basis. F. Employees shall be entitled to two basic rounds of bidding by seniority. Employees shall be allowed one of the following options: a. Option One: Ten or fifteen continuous days of annual leave not to exceed Article 10 Section 3.D.1 of the National Agreement), or choose to split their selection into two choices of five (5) or ten (10) days, the total of which should not exceed their ten (10) or fifteen (15) day entitlement for the first round. b. Option Two: Employees will be allowed two selections not to exceed their maximum entitlement of ten or fifteen days2. Employees exercising this option will choosing to split their leave selection for the first round into two choices shall not be allowed their granted a second selection choice during the first round until after all eligible employees in each section have had made an opportunity to exercise their first initial selection. c. 3. During the second round of bidding (after completion of the first round), employees may request another ten (10) or fifteen (15) days of leave (whichever is their entitlement, based on the National Agreement), using the same rules as those applied in the first round. 4. During the third round of bidding, employees shall be entitled may request leave for any remaining open periods, provided that they will have accrued enough leave by the time the leave is taken to bid cover the remainder period of their earned leave under the guidelines aboveleave. d. The basic rounds F. If an employee is called for jury duty, or attends a National, State or Regional Convention (Assembly) during the employee’s scheduled bid annual leave, the employee is eligible to select another available period, provided this does not deprive any other employee of bidding are to be completed by December 15thscheduled bid annual leave. G. Canceled choice vacation period bid annual leave selections will be posted and awarded by seniority from seniority, provided that management receives at least one (1) week’s notice of the vacating employee on downcancellation. H. Any A minimum number of one (1) employee covered by this agreement who is called for jury duty will be allowed off at one time during his scheduled the choice vacation period is eligible for another available choice period, whether bid annual or other leave. I. Each employee will be provided official notice of the bid annual leave selection(s) approved for him or her. X. The beginning date of the new leave year will be posted on bulletin boards as close to November 1st as possible. J. Once annual K. Annual leave which has been granted or approved on a form 3971 Form 3971, or entered on the master leave schedule by a supervisor, that leave shall not be rescinded except in an a serious emergency. K. If a request for annual leave, other than the choice biding process, is submitted by the employee at least seven (7) days prior to the first day of the requested leave, a determination shall be made on such requests within 48 hours of the submission of the request. If the employer fails to respond within the 48 hours, the leave shall be considered approved. L. Seniority shall prevail for all annual incidental leave requests made submitted on the same day, day requesting the same time period; otherwise, annual incidental leave shall will be granted on a first come, first served basis. L. Notice of vacation bidding will be posted on the bulletin boards and the selection period shall be from November 15th through December 30th. Once an employee is contacted on the first round of annual leave bidding, they will have three (3) calendar days to make their choice. Employees who fail to make a selection in the allotted time will be by-passed and will be allowed to bid for only those weeks that are available at the time they are perpared to make their selection.

FORMULATION OF LOCAL LEAVE PROGRAM. A. It A meeting between the Union and management will be held during the period of January 2nd and January 31st of each year to resolve the following: 1. There shall be the responsibility of each employee to plan their vacation period in accordance with their desires and all clerks should select a vacation period or periods to avoid forfeiting any part of their annual leave. B. The choice vacation period shall be 49 weeks and shall only exclude the first full week of December through the week prior to Christmas. The maximum number that will be allowed off each week during the choice period shall be one (1) clerk. C. An employee’s vacation shall begin following their two (2) scheduled days offbasic rounds of bidding. Employees with split days off will start their vacation on Monday. Any holiday which falls at the beginning or end of an employee’s vacation shall be considered as part of the vacation. D. The employee may request up to ten (10) or fifteen (15) days (whichever is their his/her entitlement) of continuous annual leave on the first basic round selection during the choice vacation period. 2. Determine the maximum amount of leave that may be taken based on the employee’s seniority. 3. Determine the final date for submission of applications for vacation periods of the employee’s choice during the choice vacation period, in any event, the vacation schedule will not be posted later than March 1st of each year. 4. Provide official bulletin board notice to each employee of the vacation schedule approved for him/her. 5. Provide a program to guarantee that no employee will be required to forfeit any part of their annual leave. B. The choice vacation period will begin on the 4th Sunday in May and extend through the next eighteen (18) weeks. C. An employee’s vacation shall begin on Saturday. X. Xxxxxxx of annual leave during the choice vacation bidding process period shall be done on a seniority basisbasis in each round of bidding. An employee shall have 48 hours on the first round and 24 hours on the second round. When the time period for selection has expired, if they have not made their choice, they will then choose from whatever is vacant at the time of their selection. X. Xxxxxxx of annual leave during the choice vacation period shall be done on a seniority basis in each round of bidding. F. Employees shall be entitled to two basic rounds of bidding by seniority. Employees shall be allowed one of the following options: a. Option One: Ten or fifteen continuous days of annual leave not to exceed Article 10 Section 3.D.1 of the National Agreement. b. Option Two: Employees will be allowed two selections not to exceed their maximum entitlement of ten or fifteen days. Employees exercising this option will not be allowed their second selection until all employees have had an opportunity to exercise their first selection. c. During the second round of bidding, employees shall be entitled to bid the remainder of their earned leave under the guidelines above. d. The basic rounds of bidding are to be completed by December 15th. G. Canceled choice vacation selections will be posted and awarded by seniority from the vacating employee on down. H. G. Any employee covered by this agreement who is called for jury duty during his scheduled choice vacation period is eligible for another available choice period, provided this does not deprive another employee’s choice for scheduled vacation. H. A maximum number of employees who will receive leave each week during the choice vacation period will be determined at the January planning meeting. I. The beginning date of the new leave year will be posted on bulletin boards as close to November 1st as possible. J. Once annual leave has been granted or approved on a form 3971 or entered on the master leave schedule by a supervisor, that leave shall not be rescinded except in an a serious emergency. K. If a request for annual leave, other than leave outside the choice biding process, vacation period is submitted by the employee at least seven (7) days prior to the first day of the requested leave, a determination shall be made on such requests within 48 hours of the submission of the request. If the employer fails to respond within the 48 hours, the leave shall be considered approved. Seniority shall prevail for all annual leave requests made on the same day, requesting the same time period; otherwise, annual leave shall be granted on a first come, first served basis. L. Notice of vacation bidding will be posted on the bulletin boards and the selection period shall be from November 15th through December 30th. Once an employee is contacted on the first round of annual leave bidding, they will have three (3) calendar days to make their choice. Employees who fail to make a selection in the allotted time will be by-passed and will be allowed to bid for only those weeks that are available at the time they are perpared to make their selection.

FORMULATION OF LOCAL LEAVE PROGRAM. A. It shall be the responsibility of each employee to plan their vacation period in accordance with their desires and all clerks should select a vacation period or periods to avoid forfeiting any part of their annual leave. B. The choice vacation period shall be 49 48 weeks and shall only exclude the first full week of December following Thanksgiving through the week prior to Christmas. The maximum number that will be allowed off each week during the choice period shall be one (1) clerk. C. An employee’s vacation shall begin following their two (2) scheduled days off. Employees with split days off will start their vacation on Monday. Any holiday which falls at the beginning or end of an employee’s vacation shall be considered as part of the vacation. D. The employee may request up to ten (10) or fifteen (15) days (whichever is their entitlement) of continuous annual on the first basic round during the choice vacation period. E. There shall be a second and third round of bidding for annual leave, after the initial selection, for employees to select any vacant periods which are available and to avoid forfeiture of leave. X. Xxxxxxx of annual leave during the choice vacation bidding process shall be done on a seniority basis. F. Employees shall be entitled to two basic rounds of bidding by seniority. Employees shall be allowed one of the following options: a. Option One: Ten or fifteen continuous days of annual leave not to exceed Article 10 Section 3.D.1 of the National Agreement. b. Option Two: Employees will be allowed two selections not to exceed their maximum entitlement of ten or fifteen days. Employees exercising this option will not be allowed their second selection until all employees have had an opportunity to exercise their first selection. c. During the second round of bidding, employees shall be entitled to bid the remainder of their earned leave under the guidelines above. d. The basic rounds of bidding are to be completed by December 15th. G. Canceled choice vacation selections will be posted and awarded by seniority from the vacating employee on down. H. Any employee covered by this agreement who is called for jury duty during his scheduled choice vacation period is eligible for another available choice period. I. The beginning date of the new leave year will be posted on bulletin boards as close to November 1st as possible. J. Once annual leave has been granted or approved on a form 3971 or entered on the master leave schedule by a supervisor, that leave shall not be rescinded except in an emergency. K. If a request for annual leave, other than the choice biding process, is submitted by the employee at least seven (7) days prior to the first day of the requested leave, a determination shall be made on such requests within 48 hours of the submission of the request. If the employer fails to respond within the 48 hours, the leave shall be considered approved. Seniority shall prevail for all annual leave requests made on the same day, requesting the same time period; otherwise, annual leave shall be granted on a first come, first served basis. L. Notice of vacation bidding will be posted on the bulletin boards and the selection period shall be from November 15th through December 30th. Once an employee is contacted on the first round of annual leave bidding, they will have three (3) calendar days to make their choice. Employees who fail to make a selection in the allotted time will be by-passed and will be allowed to bid for only those weeks that are available at the time they are perpared to make their selection.

FORMULATION OF LOCAL LEAVE PROGRAM. A. It The beginning date of the leave year shall be the responsibility publicized and posted no later than November 1st of each employee to plan their vacation period in accordance with their desires and all clerks should select a vacation period or periods to avoid forfeiting any part of their annual leaveyear. B. During November 5th through January 5th of each year, every employee will be contacted on an individual basis to determine his/her choice periods of leave for that year. C. Annual leave shall be granted by seniority and craft by tour. The percentage off during the choice vacation period will be 12% D. The choice vacation period shall be 49 weeks and shall only exclude the entire calendar year excluding the first full week of December after Thanksgiving, through the week prior to ChristmasChristmas Day. The maximum number that One (1) employee on each Tour (Tour 1 and Tour 2) will be allowed off each the service week during the choice period shall in which Christmas falls and will be one (1) clerk. C. An employee’s vacation shall begin following their two (2) scheduled days off. Employees with split days off will start their vacation on Monday. Any holiday which falls at the beginning or end of an employee’s vacation shall be considered as part of the vacationbid Annual Leave process. Any time period less than a full week, following Christmas Day will be open to application by seniority in accordance with the percentage and sections agreed to under bid annual. D. The employee may request up to ten (10) or fifteen (15) days (whichever is their entitlement) of continuous annual on the first basic round during the choice vacation period. X. Xxxxxxx of annual leave during the choice vacation bidding process shall be done on a seniority basis. F. E. Employees shall be entitled to two basic (2) rounds of bidding by seniority. Employees vacation bidding. F. At the employees option, during either round of bidding, the employee shall be allowed elect one of or both or the following options: a. Option One1: Ten (10) or fifteen Fifteen (15) days of continuous annual leave. Option 2: Split vacation in increments of five (5) days and five (5) days or five (5) days and ten (10) days provided the total does not exceed what the employee earns for that year. G. Leave bid on the 1st and/or 2nd round of bidding shall begin following the employee’s two (2) lay off days. Employees on Tour 2 with split days off, or consecutive days off Monday through Friday shall have the choice to change their days off prior to and following bid annual, and shall not incur out of schedule pay. No employee will be required to work overtime on a scheduled day off prior to or after bid annual leave. The changes shall be : 1. Tour 2 Manual Operations-Saturday and Sunday. 2. Any changes resulting during the term of this agreement will be mutually agreed to between management and the union. H. Employees shall have a 24 hour period to make their selection. Should the employee be unavailable to make their choice within 24 hours, they will leave five choices in order of their preference. Management will slot their most preferred choice that is open into the bid annual leave schedule. I. The second round of bidding shall commence immediately following the completion of the first round of bidding. J. Employees shall not be required to work non scheduled days off immediately prior to and following bid annual, except as is provided for in #G above. Holidays immediately preceding or following bid periods of annual leave not to exceed Article 10 Section 3.D.1 shall be considered as requested leave. K. On approvals or disapproval’s of annual leave requests, the copy of the National Agreement3971 shall be returned to the employee. Disapproved requests shall state the reason and be signed. b. Option Two: Employees L. All vacation period schedules as pertaining to the 1st and 2nd round of bidding shall be posted in a conspicuous place. M. A request to vacate periods of leave shall be submitted in writing by the employee to management with a copy to the Chief Xxxxxxx. Such requests must be submitted in writing at least ten (10) days prior to the beginning period of the annual leave. Requests submitted in less than ten (10) days must be approved by management and the Chief Xxxxxxx. N. All requests submitted in the ten (10) days as specified under #M above shall be posted for five (5) days. The vacated period will be allowed two selections not to exceed their maximum entitlement of ten or fifteen days. Employees exercising this option will not be allowed their second selection until all employees have had an opportunity to exercise their first selection. c. During the second round of bidding, employees shall be entitled to bid the remainder of their earned leave under the guidelines above. d. The basic rounds of bidding are to be completed by December 15th. G. Canceled choice vacation selections will be posted and awarded by seniority from the vacating employee on down. H. Any employee covered by this agreement who is called for jury duty during his scheduled choice vacation period is eligible for another available choice period. I. The beginning date of the new leave year will be posted on bulletin boards as close to November 1st as possible. J. Once annual leave has been granted or approved on a form 3971 or entered on the master leave schedule by a supervisor, that leave shall not be rescinded except in an emergency. K. If a request for annual leave, other than the choice biding process, is submitted by the employee at least seven (7) days prior to the first day of the requested leave, a determination shall be made on such requests down within 48 hours of following the submission of the requestbid closing. If the employer fails to respond within the 48 hours, the leave shall be considered approved. Seniority shall prevail for all annual leave requests made on the same day, requesting the same time period; otherwise, annual leave shall be granted on a first come, first served basis. L. Notice of vacation bidding will be posted on the bulletin boards and the selection period shall be from November 15th through December 30th. Once an employee is contacted on the first round of annual leave bidding, they will have three (3) calendar days to make their choice. Employees who fail to make a selection Vacated periods submitted in the allotted time will be by-passed and will be allowed to bid for only those weeks that are available at the time they are perpared to make their selection.less than ten

FORMULATION OF LOCAL LEAVE PROGRAM. A. It shall A meeting between the Union and management will be held during the responsibility period of January 2nd and January 31st of each employee year to plan their resolve the following: 1. Determine the maximum amount of leave that may be taken based on the employee’s seniority. 2. Determine the final date for submission of applications for vacation period of the employee’s choice during the choice vacation period, in accordance with their desires and all clerks should select any event, the vacation schedule will not be posted later than March 1st of each year. 3. Provide official bulletin board notice to each employee of the vacation schedule approved for him/her. 4. Provide a vacation period or periods program to avoid forfeiting guarantee that no employee will be required to forfeit any part of their annual leave. B. The choice vacation period shall be 49 weeks will begin on the 3rd full service week in January of the bid year, and shall only exclude end on the first last full service week of December November (for bid annual purposes a service week is defined as Monday through the week prior to Christmas. The maximum number that will be allowed off each week during the choice period shall be one (1) clerkSunday). C. An employee’s vacation shall begin following their two (2) scheduled days off. Employees with split days off Bid leave for all employees will start their vacation on Mondaybe Monday through Saturday. Any holiday which falls at the beginning or end of an employee’s employees vacation shall be considered as part of the vacation. PTF employees will not be required to work the Sunday prior to or after bid leave. D. The employee may request up to ten (10) or fifteen (15) days (whichever is their his/her entitlement) of continuous annual leave on the first basic round selection during the choice vacation period. X. Xxxxxxx of annual leave during the choice vacation bidding process period shall be done on a seniority basis. F. Employees shall be entitled to two basic rounds of bidding by seniority. Employees shall be allowed one of the following options: a. Option One: Ten or fifteen continuous days of annual leave not to exceed Article 10 Section 3.D.1 of the National Agreement. b. Option Two: Employees will be allowed two selections not to exceed their maximum entitlement of ten or fifteen days. Employees exercising this option will not be allowed their second selection until all employees have had an opportunity to exercise their first selection. c. During the second round of bidding, employees shall be entitled to bid the remainder of their earned leave under the guidelines above. d. The basic rounds of bidding are to be completed by December 15th. G. Canceled choice vacation selections will be posted and awarded by seniority from the vacating employee on down. H. G. Any employee covered by this agreement who is called for jury duty during his scheduled choice vacation period is eligible for another available choice period. H. A maximum number of employees who will receive leave each week during the choice vacation period will be determined at the January planning meeting. I. The beginning date of the new leave year will be posted on bulletin boards as close to November 1st as possible. J. Once annual leave has been granted or approved on a form 3971 or entered on the master leave schedule by a supervisor, that leave shall not be rescinded except in an a serious emergency. K. If a request for annual leave, other than the choice biding process, is submitted by the employee at least seven (7) days prior to the first day of the requested leave, a determination shall be made on such requests within 48 hours of the submission of the request. If the employer fails to respond within the 48 hours, the leave shall be considered approved. Seniority shall prevail for all annual leave requests made on the same day, requesting the same time period; otherwise, annual leave shall be granted on a first come, first served basis. L. Notice of vacation bidding will be posted on the bulletin boards and the selection period shall be from November 15th through December 30th. Once an employee is contacted on the first round of annual leave bidding, they will have three (3) calendar days to make their choice. Employees who fail to make a selection in the allotted time will be by-passed and will be allowed to bid for only those weeks that are available at the time they are perpared to make their selection.

FORMULATION OF LOCAL LEAVE PROGRAM. A. It shall 1. Annual leave bidding will be the responsibility of each employee to plan their vacation period in accordance with their desires and all clerks should select a vacation period or periods to avoid forfeiting any part of their annual leave.by facility: B. a. Main Office x. Xxxxxx Park Station 2. The choice vacation period shall be 49 weeks and shall only exclude January 1st through November 30th. Included in the first full choice vacation period will be the last week of December through the week prior to ChristmasDecember. The maximum number that Additionally, at least one employee will be allowed to bid the service week that Christmas Day falls in. 3. The percentage of employees alloed off each week during the choice vacation period will be 12%. In applying percentages, any fraction .50 or greater will mean an additional employee off. Fractions less than .50 will be discarded. 4. The vacation period shall be one (1) clerkstart on Monday of the first week of the vacation bid and end on Sunday following the last week of vacation of the same bid. C. An employee’s vacation shall begin following their two (2) scheduled days off5. Employees with split days off will start their vacation on Monday. Any holiday which falls at the beginning or end of an employee’s vacation shall be considered as part of the vacation. D. The employee may request up to ten (10) or fifteen (15) days (whichever is their his/her entitlement) of continuous annual on the first basic round during the choice vacation period. X. Xxxxxxx of annual leave during the choice vacation bidding process period. Employees wishing to split their leave once on the first choice may do so provided it does not increase the total number of employees who will be off in any week, the split to be in accordance with the following formula:  Employees entitled to 15 days. 5 days and 10 days  Employees entitled to 10 days. 5 days and 5 days 6. Bidding of annual leave shall be done on a seniority basis. F. Employees 7. There shall be entitled to two basic rounds of bidding by seniority. Employees shall be allowed one of the following options: a. Option One: Ten or fifteen continuous days of annual leave not to exceed Article 10 Section 3.D.1 of the National Agreement. b. Option Two: Employees will be allowed two selections not to exceed their maximum entitlement of ten or fifteen days. Employees exercising this option will not be allowed their second selection until all employees have had an opportunity to exercise their first selection. c. During the a second round of biddingbidding for annual leave, after the initial selection, for employees to select any vacant periods which are available based on their leave earning status i.e.: if you earn five weeks and bid three weeks in the first round, you may bid two weeks in round two) . 8. There shall be entitled a third round of bidding for annual leave, for employees to bid the remainder select any vacant periods remaining and to avoid forfeiture of their earned leave under the guidelines aboveleave. d. The basic rounds 9. All annual leave in excess of bidding are 440 hours (as shown to be completed by December 15thaccumulated annual leave on the employee’s time card) must be selected during the month of January through the first week in December. G. Canceled choice vacation selections will 10. Employees may cancel bid annual leave provided they give ten (10) calendar days advance notice. Vacated leave shall be posted and awarded by seniority for re-bid from the vacating employee on down. Leave not turned in prior to 10 days as required in the LMOU will still be posted for as long as possible, and will be awarded from the vacating employees seniority on down. H. 11. Any employee covered by this agreement who is called for jury duty during his scheduled choice vacation period is eligible for another available choice period. I. 12. The beginning date of the new leave year will be posted on bulletin boards as close to November 1st as possible. J. 13. Notice of vacation bidding will be posted on all bulletin boards and the selection period shall be from November 15th through December 30th. Once an employee is contacted on either the first or second round of annual leave bidding, they will have 48 hours to make their choice. Employee’s who fail to make a selection in the 48 hours will be allowed to bid for only those weeks that are available at the time they are prepared to make their selection. 14. Once annual leave has been granted or approved on a form Form 3971 or entered on the master leave schedule by a supervisor, that leave shall not be rescinded except in an a serious emergency. K. 15. If a request for annual leave, other than leave outside the choice biding process, vacation period is submitted by an employee to the employee appropriate supervisor at least seven (7) days prior to the first day of the requested leave, a determination shall be made on such requests request within 48 hours of the submission of the request. If the employer fails to respond within the 48 hours, the leave shall be considered approved. Seniority shall prevail All other requests for all annual leave will be considered on a first-come, first-served basis. Seniority will be the determining factor on requests made submitted on the same day, requesting day for the same time period; otherwiseframe. 16. Incidental leave will not be denied solely on the basis that the bid annual board is full, annual for the time period requested. Incidental leave shall not be granted on a first come, first served basis. L. Notice submitted more than 45 days in advance of vacation bidding will be posted on the bulletin boards and the selection period shall be from November 15th through December 30th. Once an employee is contacted on the first round of annual leave bidding, they will have three (3) calendar days to make their choice. Employees who fail to make a selection in the allotted time will be by-passed and will be allowed to bid for only those weeks that are available at the time they are perpared to make their selectionperiod requested.

FORMULATION OF LOCAL LEAVE PROGRAM. A. It shall be the responsibility of each employee to plan their vacation period in accordance with their desires and all clerks should select a vacation period or periods to avoid forfeiting any part of their annual leave. B. The choice vacation period shall be 49 weeks and shall only exclude consist of the first full week of December through the week prior to Christmasentire calendar year. The maximum number that will be allowed off each week during the this choice vacation period shall be one (1) clerkperson per week. There will be no sections for annual leave purposes. Both facilities will be considered one entire section. C. An employee’s vacation shall begin following their two (2) scheduled days off. Employees with split days off will start their vacation on Monday. Any holiday which falls at the beginning or end of an employee’s vacation shall be considered as part of the vacation. D. The employee may request up to ten (10) or fifteen (15) days (whichever is their entitlement) of continuous annual leave on the first basic round selection during the choice vacation period. E. There shall be a second and third round of bidding for annual leave, after the initial selection, for employees to select any vacant periods which are available and to avoid forfeiture of leave. X. Xxxxxxx of annual leave during the choice vacation bidding process shall be done on a seniority basis. F. Employees shall be entitled to two basic rounds of bidding by seniority. Employees shall be allowed one of the following options: a. Option One: Ten or fifteen continuous days of annual leave not to exceed Article 10 Section 3.D.1 of the National Agreement. b. Option Two: Employees will be allowed two selections not to exceed their maximum entitlement of ten or fifteen days. Employees exercising this option will not be allowed their second selection until all employees have had an opportunity to exercise their first selection. c. During the second round of bidding, employees shall be entitled to bid the remainder of their earned leave under the guidelines above. d. The basic rounds of bidding are to be completed by December 15th. G. Canceled choice vacation selections will be posted and awarded by seniority from the vacating employee on down. H. Any employee covered by this agreement who is called for jury duty during his scheduled choice vacation period is eligible for another available choice period. I. The beginning date of the new leave year will be posted on bulletin boards as close to November 1st as possible. J. Once annual leave has been granted or approved on a form 3971 or entered on the master leave schedule by a supervisor, that leave shall not be rescinded except in an emergency(case by case basis). K. If a request for annual leave, other than the choice biding process, is submitted by the employee at least seven (7) days prior to the first day of the requested leave, a determination shall be made on such requests within 48 hours of the submission of the request. If the employer fails to respond within the 48 hours, the leave shall be considered approved. Seniority shall prevail for all annual leave requests made on the same day, requesting the same time period; otherwise, annual leave shall be granted on a first come, first served basis. L. Notice of vacation bidding will be posted on the bulletin boards and the selection period shall be from November 15th through December 30th. Once an employee is contacted on the first round of annual leave bidding, they will have three (3) calendar days to make their choice. Employees who fail to make a selection in the allotted time will be by-passed and will be allowed to bid for only those weeks that are available at the time they are perpared prepared to make their selection. M. Notice by employees who desire to vacate annual leave must be given 10 days prior to the start of the vacated annual leave. The employer will require employees who give less than 10 days notice to take the scheduled annual leave, exceptions to this policy will be made on a case by case basis.