General Requirements for Meals and Lodging Sample Clauses

General Requirements for Meals and Lodging. Reimbursements Meal and lodging expenses are NOT reimbursable without an overnight stay. Only single occupancy rates can be claimed. If two or more persons share lodging, the expense of the room will only be reimbursed once. Excess meal and lodging expenses for one day may not be carried forward or backward to another day. Expenses incurred the day before official business begins or the day after official business concludes may be reimbursable if travel was required to meet the University’s schedule. Expenses incurred more than one day before official business begins or after official business ends are reimbursable only if the expenses were incurred to qualify for other travel discounts resulting in the lowest cost to the University. Local accounts* may reimburse tips and gratuities incurred during travel for University business. The amount of the reimbursement may not exceed 20% of the reimbursed amount, and the tip or gratuity must be itemized. Receipts must be provided for all lodging and meal expenses.