Common use of GUILD ACTIVITIES Clause in Contracts

GUILD ACTIVITIES. ‌ 1. The Employer shall allow reasonable time off with pay for Guild members conducting official business that is vitally connected with the Employer’s business; provided such time off shall be taken at the consent of the Sheriff or his designee or by the authority of the Board of County Commissioners and provided further that such consent shall not be unreasonably withheld. a. Examples of appropriate uses of release time include participation in labor-management meetings, representing employees in grievance meetings and other contract administration matters. One Guild representative shall be allowed to attend any ULP hearing, grievance arbitration hearing or interest arbitration hearing on release time. (This does not prohibit the parties’ agreement that more than one Guild representative may attend on release time.) This provision shall be effective retroactively to include the October, 2012 Interest Arbitration hearing. b. Guild officers and members will be charged annual leave or leave without pay, if no accrued annual leave is available, when they are absent from work to perform internal Guild business. In all instances, before leaving the work area or otherwise devoting on-duty time to the performance of Guild business, the Guild officers shall notify their supervisor, obtain approval and notify their supervisor when they return. Subject to any reporting requirements established by the Department of Retirement Systems, a Guild leave bank is available for the Guild to utilize for Guild activities, not otherwise subject to paid release time, as follows: 1) Two (2) hours per year of each employee’s annual leave accrual shall be contributed to the Guild leave bank in January of each subsequent year. 2) New hires will begin contributing the January following successful completion of their probationary period. 2. The Employer will attempt to arrange shift schedules or grant time during the course of the normal work day in a manner that the employee members who are part of the Guild's negotiating team will be provided time with pay for purposes of negotiating a new labor agreement; provided that no more than four (4) members of the Guild's negotiating team shall be on paid status during negotiation sessions; provided further that in no instance shall the County incur any overtime as a result of this section. 3. A copy of this Agreement shall be posted in a conspicuous place in the Sheriff’s Department. The Employer agrees to provide suitable space for the bulletin board in each place of work. Postings by the Guild on such boards are to be confined to official business of the Guild. 4. Bargaining unit employees may make occasional but limited use of County-owned communications’ resources (telephone, voice mail, electronic mail) for personal communications; specifically, incidental personal use is permitted. Incidental personal use is use that is both brief in duration and accumulation, and does not interfere with or impair the conduct of official county business due to volume, frequency, or impede employees’ performance of their official duties. In no event will the Guild use the County’s communications’ resources for internal Guild business beyond that permitted for incidental personal use. 5. Use of County-owned equipment and facilities shall be in accordance with the Sheriff’s policies and procedures. In no event will employees who are off-duty and not on call status use their County-assigned vehicle for the purpose of attending Guild meetings, unless such attendance is just prior to or directly following their work shift.

GUILD ACTIVITIES. ‌26.1‌ 1A. Employees shall be relieved from duty for attendance at Guild functions, provided that the Guild provides a qualified replacement satisfactory to the department. The Employer Designated Guild representatives will be released from duty, with pay, for their attendance at labor relations conferences which are determined by the Director to be of mutual benefit to the City and the Guild. B. Up to three (3) Guild representatives shall allow reasonable be paid their straight time off with rate of pay for Guild members conducting official business that is vitally connected to participate in contract negotiations with the Employer’s business; provided such time off shall be taken at City as follows: • First, the consent of the Sheriff or his designee or by the authority of the Board of County Commissioners and provided further that such consent shall not be unreasonably withheld. a. Examples of appropriate uses of City will release time include participation in labor-management meetings, representing employees in grievance meetings and other contract administration matters. One Guild representative shall be allowed up to attend any ULP hearing, grievance arbitration hearing or interest arbitration hearing on release time. three (This does not prohibit the parties’ agreement that more than one Guild representative may attend on release time.3) This provision shall be effective retroactively to include the October, 2012 Interest Arbitration hearing. b. Guild officers and members will be charged annual leave or leave without pay, if no accrued annual leave is available, when they are absent from work to perform internal Guild business. In all instances, before leaving the work area or otherwise devoting on-duty Guild representatives with pay, provided that the release does not reduce minimum staffing below the minimum. On-duty Guild representatives shall remain on call based on operational needs. • The City will authorize posting for overtime to maintain minimum staffing for the actual time spent in contract negotiations meetings with the City, including fifteen (15) minutes prior to the scheduled start time of the meeting and fifteen (15) minutes after the actual end time of the meeting. When a contract negotiations meeting with the City ends, Guild representatives must return to work and employees hired to cover for them will be released from overtime. With mutual agreement between the City and the employee, the employee may use accrued leave to take off the rest of their shift. • Second, if there are fewer than three (3) on-duty Guild representatives who are released, the City will pay off-duty Guild representatives at straight time, provided that the total number of Guild representatives paid to participate in contract negotiation meetings with the City shall not exceed three (3) at any time. • Guild representatives are designated by the Guild. From time to the performance of Guild businesstime, the Guild officers shall notify their supervisorwill provide written notice to the City of who the designated Guild representatives are, obtain approval and notify their supervisor when they return. Subject to any reporting requirements established by the Department of Retirement Systems, a Guild leave bank is available for the Guild to utilize for Guild activities, not otherwise subject to paid release time, as follows: 1) Two (2) hours per year of each employee’s annual leave accrual shall be contributed will timely provide written notice to the City of any changes to Guild leave bank in January of each subsequent yeardesignated representatives. • The time and place for negotiation meetings will be scheduled by mutual agreement between the parties. 2) New hires will begin contributing the January following successful completion of their probationary period. 2. The Employer will attempt C. Up to arrange shift schedules or grant time during the course of the normal work day in a manner that the employee members who are part of the Guild's negotiating team will be provided time with pay for purposes of negotiating a new labor agreement; provided that no more than four (4) members of the Guild's negotiating team Guild representatives shall be on paid status during negotiation sessions; provided further that in no instance shall the County incur any overtime to attend Labor Management Committee meetings as a result of this section. 3. A copy of this Agreement follows: two (2) Guild representatives shall be posted in a conspicuous place in the Sheriff’s Department. The Employer agrees to provide suitable space for the bulletin board in each place of work. Postings by the Guild released from duty with pay, provided that they remain on such boards are to be confined to official business of the Guild. 4. Bargaining unit employees may make occasional but limited use of County-owned communications’ resources (telephone, voice mail, electronic mail) for personal communications; specifically, incidental personal use is permitted. Incidental personal use is use that is both brief in duration and accumulationcall based on operational needs, and does not interfere with or impair the conduct of official county business due to volume, frequency, or impede employees’ performance of their official duties. In no event will the Guild use the County’s communications’ resources for internal Guild business beyond that permitted for incidental personal use. 5. Use of County-owned equipment and facilities shall be in accordance with the Sheriff’s policies and procedures. In no event will employees who are two (2) off-duty Guild representatives will compensated at the rate of time and not on call status use their County-assigned vehicle for the purpose of attending Guild meetings, unless such attendance is just prior to or directly following their work shiftone half.

GUILD ACTIVITIES. ‌ 1. The Employer shall allow reasonable time off with pay for Guild members conducting official business that is vitally connected with the Employer’s business; provided such time off shall be taken at the consent of the Sheriff or his designee or by the authority of the Board of County Commissioners and provided further that such consent shall not be unreasonably withheld. a. Examples of appropriate uses of release time include participation in labor-management meetings, representing employees in grievance meetings and other contract administration matters. One Guild representative shall be allowed to attend any ULP hearing, grievance arbitration hearing or interest arbitration hearing on release time. (This does not prohibit the parties’ agreement that more than one Guild representative may attend on release time.) This provision shall be effective retroactively to include the October, 2012 Interest Arbitration hearing.) b. Guild officers and members will be charged annual leave or leave without pay, if no accrued annual leave is available, when they are absent from work to perform internal Guild business. In all instances, before leaving the work area or otherwise devoting on-duty time to the performance of Guild business, the Guild officers shall notify their supervisor, obtain approval and notify their supervisor when they return. Subject to any reporting requirements established by the Department of Retirement Systems, a Guild leave bank is available for the Guild to utilize for Guild activities, not otherwise subject to paid release time, as follows: 1) Two (2) hours per year of each employee’s annual leave accrual shall be contributed to the Guild leave bank in January of each subsequent year. In the event that the Guild banked contributions exceed what the Guild deems immediately necessary, it may elect to waive the 2-hour contribution for the succeeding year by advising the employer of that intention by December 1. 2) New hires will begin contributing the January following successful completion of their probationary period. 2. The Employer will attempt to arrange shift schedules or grant time during the course of the normal work day in a manner that the employee members who are part of the Guild's negotiating team will be provided time with pay for purposes of negotiating a new labor agreement; provided that no more than four (4) members of the Guild's negotiating team shall be on paid status during negotiation sessions; provided further that in no instance shall the County incur any pay overtime to a member of the Guild’s negotiating team as a result of this section. The parties understand and agree that the attendance of the Guild’s negotiating team members may result in the necessity for the Employer to pay overtime to back-fill or cover the absence of the negotiating team member. 3. A copy of this Agreement shall be posted in a conspicuous place virtually in the Sheriff’s DepartmentOffice. The Employer agrees to provide suitable space for the bulletin board in each place of work. Postings by the Guild on such boards are to be confined to official business of the Guild. 4. Bargaining unit employees may make occasional but limited use of County-owned communications’ resources (telephone, voice mail, electronic mail) for personal communications; specifically, incidental personal use is permitted. Incidental personal use is use that is both brief in duration and accumulation, and does not interfere with or impair the conduct of official county business due to volume, frequency, or impede employees’ performance of their official duties. In no event will the Guild use the County’s communications’ resources for internal Guild business beyond that permitted for incidental personal use. 5. Use of County-owned equipment and facilities shall be in accordance with the Sheriff’s policies and procedures. In no event will employees who are off-duty and not on call status use their County-assigned vehicle for the purpose of attending Guild meetings, unless such attendance is just prior to or directly following their work shift.

GUILD ACTIVITIES. ‌ 1. The Employer shall allow reasonable time off with pay for Guild members conducting official business that is vitally connected with the Employer’s business; provided such time off shall be taken at the consent of the Sheriff or his designee or by the authority of the Board of County Commissioners and provided further that such consent shall not be unreasonably withheld. a. Examples of appropriate uses of release time include participation in labor-management meetings, representing employees in grievance meetings and other contract administration matters. One Guild representative shall be allowed to attend any ULP hearing, grievance arbitration hearing or interest arbitration hearing on release time. (This does not prohibit the parties’ agreement that more than one Guild representative may attend on release time.) This provision shall be effective retroactively to include the October, 2012 Interest Arbitration hearing.) b. Guild officers and members will be charged annual leave or leave without pay, if no accrued annual leave is available, when they are absent from work to perform internal Guild business. In all instances, before leaving the work area or otherwise devoting on-duty time to the performance of Guild business, the Guild officers shall notify their supervisor, obtain approval and notify their supervisor when they return. Subject to any reporting requirements established by the Department of Retirement Systems, a Guild leave bank is available for the Guild to utilize for Guild activities, not otherwise subject to paid release time, as follows: 1) Two (2) hours per year of each employee’s annual leave accrual shall be contributed to the Guild leave bank in January of each subsequent year. In the event that the Guild banked contributions exceed what the Guild deems immediately necessary, it may elect to waive the 2-hour contribution for the succeeding year by advising the employer of that intention by December 1. 2) New hires will begin contributing the January following successful completion of their probationary period. 2. The Employer will attempt to arrange shift schedules or grant time during the course of the normal work day in a manner that the employee members who are part of the Guild's negotiating team will be provided time with pay for purposes of negotiating a new labor agreement; provided that no more than four (4) members of the Guild's negotiating team shall be on paid status during negotiation sessions; provided further that in no instance shall the County incur any pay overtime to a member of the Guild’s negotiating team as a result of this section. The parties understand and agree that the attendance of the Guild’s negotiating team members may result in the necessity for the Employer to pay overtime to back-fill or cover the absence of the negotiating team member. 3. A copy of this Agreement shall be posted in a conspicuous place in the Sheriff’s Department. The Employer agrees to provide suitable space for the bulletin board in each place of work. Postings by the Guild on such boards are to be confined to official business of the Guild. 4. Bargaining unit employees may make occasional but limited use of County-owned communications’ resources (telephone, voice mail, electronic mail) for personal communications; specifically, incidental personal use is permitted. Incidental personal use is use that is both brief in duration and accumulation, and does not interfere with or impair the conduct of official county business due to volume, frequency, or impede employees’ performance of their official duties. In no event will the Guild use the County’s communications’ resources for internal Guild business beyond that permitted for incidental personal use. 5. Use of County-owned equipment and facilities shall be in accordance with the Sheriff’s policies and procedures. In no event will employees who are off-duty and not on call status use their County-assigned vehicle for the purpose of attending Guild meetings, unless such attendance is just prior to or directly following their work shift.

GUILD ACTIVITIES. ‌ 110.1. The Employer shall allow reasonable time off with pay Employees are not permitted to engage in Guild activities while on duty except as provided for Guild members conducting official business that is vitally connected with the Employer’s business; provided such time off in this article. Employees shall be taken at granted a maximum of one (1) hour per month to attend Guild meetings. If there is a conflict, LPOG and the consent City agree to discuss and agree on alternate options for the start time of the Sheriff LPOG meetings to minimize interference with department operations such as, but not limited to, scheduled training and/or special emphasis days. Employees who are on duty shall still respond to emergencies and calls for police service. No employee shall be paid or his designee or by the authority of the Board of County Commissioners and provided further that receive vacation time for such consent meetings. Time granted for such meetings shall not be unreasonably withheldaccumulative. a. Examples of appropriate uses of release time include participation in labor-management meetings, representing employees in grievance meetings and other contract administration matters10.2. One Guild representative shall be allowed to attend any ULP hearing, grievance arbitration hearing or interest arbitration hearing on release time. (This does not prohibit the parties’ agreement that Not more than one Guild representative may attend on release time.) This provision shall be effective retroactively to include the October, 2012 Interest Arbitration hearing. b. Guild officers and members will be charged annual leave or leave without pay, if no accrued annual leave is available, when they are absent from work to perform internal Guild business. In all instances, before leaving the work area or otherwise devoting on-duty time to the performance of Guild business, the Guild officers shall notify their supervisor, obtain approval and notify their supervisor when they return. Subject to any reporting requirements established by the Department of Retirement Systems, a Guild leave bank is available for the Guild to utilize for Guild activities, not otherwise subject to paid release time, as follows: 1) Two three (2) hours per year of each employee’s annual leave accrual shall be contributed to the Guild leave bank in January of each subsequent year. 2) New hires will begin contributing the January following successful completion of their probationary period. 2. The Employer will attempt to arrange shift schedules or grant time during the course of the normal work day in a manner that the employee members who are part of the Guild's negotiating team will be provided time with pay for purposes of negotiating a new labor agreement; provided that no more than four (43) members of the Guild's negotiating team shall be permitted to attend negotiation meetings with City representatives without loss of pay to the extent that such meetings are scheduled during the working hours of the members so attending. The parties agree to schedule negotiation sessions at a time which attempts to minimize the disruption to members. If a negotiation session is scheduled on the same day as an employee is scheduled to work, flex time is allowed by mutual agreement between LPOG and the City. No employee of the LPOG negotiation team shall be paid status during negotiation sessions; overtime or provided further that vacation time for time spent in no instance shall the County incur any overtime as a result of this sectionnegotiations. 310.3. A copy Designated members of this Agreement the Guild shall be posted in granted release time for all meetings between the City and the Guild, when such meetings take place at a conspicuous place in the Sheriff’s Departmenttime during which such members are scheduled to be on duty. The Employer agrees City shall allow a Guild representative a reasonable amount of time while on duty to provide suitable space for initially investigate a grievance; provided, the bulletin board in each place of work. Postings by shift supervisor must authorize the Guild on time and such boards are to be confined to official business of the Guild. 4. Bargaining unit employees may make occasional but limited use of County-owned communications’ resources (telephone, voice mail, electronic mail) for personal communications; specifically, incidental personal use is permitted. Incidental personal use is use that is both brief in duration and accumulation, and does time taken shall not interfere with the operation of the Police Department. Extended investigations shall be conducted off duty. 10.4. For the purposes of improving communications, and collaborative problem- solving, the Employer and the Guild may meet from time to time in a labor- management forum. The City agrees to authorize release time for the Guild President and up to three (3) Guild representatives to attend such meetings, when such meetings take place at a time during which such members are scheduled to be on duty. No employee of the LPOG labor-management team shall be paid overtime or receive vacation time for time spent in such meetings. When members are attending labor-management meetings, they are included in the shift minimum staffing count. 10.5. It is understood that the cost to the Employer of any such leave from duty as set forth herein, shall not result in a cost to the Employer materially greater than had the employee not taken such leave. It is also understood that said attendance shall not substantially impair the conduct ability of official county business due the Department to volume, frequency, or impede employees’ performance protect the safety of their official duties. In no event will the Guild use the County’s communications’ resources for internal Guild business beyond that permitted for incidental personal usepublic. 5. Use of County-owned equipment and facilities shall be in accordance with the Sheriff’s policies and procedures. In no event will employees who are off-duty and not on call status use their County-assigned vehicle for the purpose of attending Guild meetings, unless such attendance is just prior to or directly following their work shift.

GUILD ACTIVITIES. ‌ 1. The Employer shall allow reasonable time off with pay for Guild members conducting official business that is vitally connected with the Employer’s business; provided such time off shall be taken at the consent of the Sheriff or his designee or by the authority of the Board of County Commissioners and provided further that such consent shall not be unreasonably withheld. a. Examples of appropriate uses of release time include participation in labor-management meetings, representing employees in grievance meetings and other contract administration matters. One Guild representative shall be allowed to attend any ULP hearing, grievance arbitration hearing or interest arbitration hearing on release time. (This does not prohibit the parties’ agreement that more than one Guild representative may attend on release time.) This provision shall be effective retroactively to include the October, 2012 Interest Arbitration hearing.) b. Guild officers and members will be charged annual leave or leave without pay, if no accrued annual leave is available, when they are absent from work to perform internal Guild business. In all instances, before leaving the work area or otherwise devoting on-duty time to the performance of Guild business, the Guild officers shall notify their supervisor, obtain approval and notify their supervisor when they return. Subject to any reporting requirements established by the Department of Retirement Systems, a Guild leave bank is available for the Guild to utilize for Guild activities, not otherwise subject to paid release time, as follows: 1) Two (2) hours per year of each employee’s annual leave accrual shall be contributed to the Guild leave bank in January of each subsequent year. In the event that the Guild banked contributions exceed what the Guild deems immediately necessary, it may elect to waive the 2-hour contribution for the succeeding year by advising the employer of that intention by December 1. 2) New hires will begin contributing the January following successful completion of their probationary period. 2. The Employer will attempt to arrange shift schedules or grant time during the course of the normal work day in a manner that the employee members who are part of the Guild's negotiating team will be provided time with pay for purposes of negotiating a new labor agreement; provided that no more than four (4) members of the Guild's negotiating team shall be on paid status during negotiation sessions; provided further that in no instance shall the County incur any pay overtime to a member of the Guild’s negotiating team as a result of this section. The parties understand and agree that the attendance of the Guild’s negotiating team members may result in the necessity for the Employer to pay overtime to back-fill or cover the absence of the negotiating team member. 3. A copy of this Agreement shall be posted in a conspicuous place in the Sheriff’s Department. The Employer agrees to provide suitable space for the bulletin board in each place of work. Postings by the Guild on such boards are to be confined to official business of the Guild. 4. Bargaining unit employees may make occasional but limited use of County-owned communications’ resources (telephone, voice mail, electronic mail) for personal communications; specifically, incidental personal use is permitted. Incidental personal use is use that is both brief in duration and accumulation, and does not interfere with or impair the conduct of official county business due to volume, frequency, or impede employees’ performance of their official duties. In no event will the Guild use the County’s communications’ resources for internal Guild business beyond that permitted for incidental personal use. 5. Use of County-owned equipment and facilities shall be in accordance with the Sheriff’s policies and procedures. In no event will employees who are off-duty and not on call status use their County-assigned vehicle for the purpose of attending Guild meetings, unless such attendance is just prior to or directly following their work shift.

GUILD ACTIVITIES. ‌26.1 1A. Employees shall be relieved from duty for attendance at Guild functions, provided that the Guild provides a qualified replacement satisfactory to the department. The Employer Designated Guild representatives will be released from duty, with pay, for their attendance at labor relations conferences which are determined by the Director to be of mutual benefit to the City and the Guild. B. Up to three (3) Guild representatives shall allow reasonable be paid their straight time off with rate of pay for Guild members conducting official business that is vitally connected to participate in contract negotiations with the Employer’s business; provided such time off shall be taken at City as follows: • First, the consent of the Sheriff or his designee or by the authority of the Board of County Commissioners and provided further that such consent shall not be unreasonably withheld. a. Examples of appropriate uses of City will release time include participation in labor-management meetings, representing employees in grievance meetings and other contract administration matters. One Guild representative shall be allowed up to attend any ULP hearing, grievance arbitration hearing or interest arbitration hearing on release time. three (This does not prohibit the parties’ agreement that more than one Guild representative may attend on release time.3) This provision shall be effective retroactively to include the October, 2012 Interest Arbitration hearing. b. Guild officers and members will be charged annual leave or leave without pay, if no accrued annual leave is available, when they are absent from work to perform internal Guild business. In all instances, before leaving the work area or otherwise devoting on-duty Guild representatives with pay, provided that the release does not reduce minimum staffing below the minimum. On-duty Guild representatives shall remain on call based on operational needs. • The City will authorize posting for overtime to maintain minimum staffing for the actual time spent in contract negotiations meetings with the City, including fifteen (15) minutes prior to the scheduled start time of the meeting and fifteen (15) minutes after the actual end time of the meeting. When a contract negotiations meeting with the City ends, Guild representatives must return to work and employees hired to cover for them will be released from overtime. With mutual agreement between the City and the employee, the employee may use accrued leave to take off the rest of their shift. • Second, if there are fewer than three (3) on-duty Guild representatives who are released, the City will pay off-duty Guild representatives at straight time, provided that the total number of Guild representatives paid to participate in contract negotiation meetings with the City shall not exceed three (3) at any time. • Guild representatives are designated by the Guild. From time to the performance of Guild businesstime, the Guild officers shall notify their supervisorwill provide written notice to the City of who the designated Guild representatives are, obtain approval and notify their supervisor when they return. Subject to any reporting requirements established by the Department of Retirement Systems, a Guild leave bank is available for the Guild to utilize for Guild activities, not otherwise subject to paid release time, as follows: 1) Two (2) hours per year of each employee’s annual leave accrual shall be contributed will timely provide written notice to the City of any changes to Guild leave bank in January of each subsequent yeardesignated representatives. • The time and place for negotiation meetings will be scheduled by mutual agreement between the parties. 2) New hires will begin contributing the January following successful completion of their probationary period. 2. The Employer will attempt C. Up to arrange shift schedules or grant time during the course of the normal work day in a manner that the employee members who are part of the Guild's negotiating team will be provided time with pay for purposes of negotiating a new labor agreement; provided that no more than four (4) members of the Guild's negotiating team Guild representatives shall be on paid status during negotiation sessions; provided further that in no instance shall the County incur any overtime to attend Labor Management Committee meetings as a result of this section. 3. A copy of this Agreement follows: two (2) Guild representatives shall be posted in a conspicuous place in the Sheriff’s Department. The Employer agrees to provide suitable space for the bulletin board in each place of work. Postings by the Guild released from duty with pay, provided that they remain on such boards are to be confined to official business of the Guild. 4. Bargaining unit employees may make occasional but limited use of County-owned communications’ resources (telephone, voice mail, electronic mail) for personal communications; specifically, incidental personal use is permitted. Incidental personal use is use that is both brief in duration and accumulationcall based on operational needs, and does not interfere with or impair the conduct of official county business due to volume, frequency, or impede employees’ performance of their official duties. In no event will the Guild use the County’s communications’ resources for internal Guild business beyond that permitted for incidental personal use. 5. Use of County-owned equipment and facilities shall be in accordance with the Sheriff’s policies and procedures. In no event will employees who are two (2) off-duty Guild representatives will compensated at the rate of time and not on call status use their County-assigned vehicle for the purpose of attending Guild meetings, unless such attendance is just prior to or directly following their work shiftone half.

GUILD ACTIVITIES. ‌ 1. The Employer shall allow reasonable time off with pay for Guild members conducting official business that is vitally connected with the Employer’s business; provided such time off shall be taken at the consent of the Sheriff or his designee or by the authority of the Board of County Commissioners and provided further that such consent shall not be unreasonably withheld. a. Examples of appropriate uses of release time include participation in labor-management meetings, representing employees in grievance meetings and other contract administration matters. One Guild representative shall be allowed to attend any ULP hearing, grievance arbitration hearing or interest arbitration hearing on release time. (This does not prohibit the parties’ agreement that more than one Guild representative may attend on release time.) This provision shall be effective retroactively to include the October, 2012 Interest Arbitration hearing.) b. Guild officers and members will be charged annual leave or leave without pay, if no accrued annual leave is available, when they are absent from work to perform internal Guild business. In all instances, before leaving the work area or otherwise devoting on-duty time to the performance of Guild business, the Guild officers shall notify their supervisor, obtain approval and notify their supervisor when they return. Subject to any reporting requirements established by the Department of Retirement Systems, a Guild leave bank is available for the Guild to utilize for Guild activities, not otherwise subject to paid release time, as follows: 1) Two (2) hours per year of each employee’s annual leave accrual shall be contributed to the Guild leave bank in January of each subsequent year. 2) New hires will begin contributing the January following successful completion of their probationary period. 2. The Employer will attempt to arrange shift schedules or grant time during the course of the normal work day in a manner that the employee members who are part of the Guild's negotiating team will be provided time with pay for purposes of negotiating a new labor agreement; provided that no more than four (4) members of the Guild's negotiating team shall be on paid status during negotiation sessions; provided further that in no instance shall the County incur any pay overtime to a member of the Guild’s negotiating team as a result of this section. The parties understand and agree that the attendance of the Guild’s negotiating team members may result in the necessity for the Employer to pay overtime to back-fill or cover the absence of the negotiating team member. 3. A copy of this Agreement shall be posted in a conspicuous place in the Sheriff’s Department. The Employer agrees to provide suitable space for the bulletin board in each place of work. Postings by the Guild on such boards are to be confined to official business of the Guild. 4. Bargaining unit employees may make occasional but limited use of County-owned communications’ resources (telephone, voice mail, electronic mail) for personal communications; specifically, incidental personal use is permitted. Incidental personal use is use that is both brief in duration and accumulation, and does not interfere with or impair the conduct of official county business due to volume, frequency, or impede employees’ performance of their official duties. In no event will the Guild use the County’s communications’ resources for internal Guild business beyond that permitted for incidental personal use. 5. Use of County-owned equipment and facilities shall be in accordance with the Sheriff’s policies and procedures. In no event will employees who are off-duty and not on call status use their County-assigned vehicle for the purpose of attending Guild meetings, unless such attendance is just prior to or directly following their work shift.