Common use of Incident Billings Clause in Contracts

Incident Billings. 1. When (State/Tribe) is the supporting agency operating under a mission assignment or sub- tasking from the ESF Primary Agency and the incident is within the(State/Tribal lands), the (State/Tribe) will bill the ESF Primary Agency. When the (State/Tribe) is the supporting agency and the incident is outside the (State/Tribe)’s jurisdiction, the (State/Tribe) will bill the ESF Primary Agency. 2. Agencies will share their respective individual incident Resource Order numbers for cross referencing purposes, if requested. 3. Billing Estimates/Timeframes: On incidents where costs are incurred pursuant to Operating Plans, the billing Party shall submit a bill or estimate for reimbursement as soon as possible, but not later than 90 days after the incident is controlled. 4. Extensions beyond 90 days for invoice submittal must be presented in writing to the reimbursing agency. 5. Operating Plans will include contact information for written requests for extensions. Absent a written extension of time granted by the reimbursing agency, the final itemized bill must be submitted to the reimbursing agency within 90 days of the Xxxxxxxx Act response. 6. Billing Content: Bills will be identified by incident name, date, Mission Assignment (MA). location, jurisdictional unit, and supported by documentation to include but not limited to: separate invoice by MA; list of personnel expenses including base, overtime, and travel; and supplies/services procured by vendor name and dollar amount. Billings for (State/Tribe) incident assistance may include administrative overhead, not to exceed the applicable (State/Tribe) indirect cost rate.

Incident Billings. 1. When (State/Tribe) is the supporting agency operating under a mission assignment or sub- tasking from the ESF Primary Agency and the incident is within the(Statethe (State/Tribal lands), the (State/Tribe) will bill the ESF Primary Agency. When the (State/Tribe) is the supporting agency and the incident is outside the (State/Tribe)’s jurisdiction, the (State/Tribe) will bill the ESF Primary Agency. 2. Agencies will share their respective individual incident Resource Order numbers for cross referencing purposes, if requested. 3. Billing Estimates/Timeframes: On incidents where costs are incurred pursuant to Operating Plans, the billing Party shall submit a bill or estimate for reimbursement as soon as possible, but not later than 90 days after the incident is controlled. 4. Extensions beyond 90 days for invoice submittal must be presented in writing to the reimbursing agency. 5. Operating Plans will include contact information for written requests for extensions. Absent a written extension of time granted by the reimbursing agency, the final itemized bill must be submitted to the reimbursing agency within 90 days of the Xxxxxxxx Act response. 6. Billing Content: Bills will be identified by incident name, date, Mission Assignment (MA). location, jurisdictional unit, and supported by documentation to include but not limited to: separate invoice by MA; list of personnel expenses including base, overtime, and travel; and supplies/services procured by vendor name and dollar amount. Billings for (State/Tribe) incident assistance may include administrative overhead, not to exceed the applicable (State/Tribe) indirect cost rate.

Incident Billings. 1. When (State/Tribe) is the supporting agency operating under a mission assignment or sub- tasking from the ESF Primary Agency and the incident is within the(Statethe (State/Tribal lands), the (State/Tribe) will bill xxxx the ESF Primary Agency. When the (State/Tribe) is the supporting agency and the incident is outside the (State/Tribe)’s jurisdiction, the (State/Tribe) will bill xxxx the ESF Primary Agency. 2. Agencies will share their respective individual incident Resource Order numbers for cross referencing purposes, if requested. 3. Billing Estimates/Timeframes: On incidents where costs are incurred pursuant to Operating Plans, the billing Party shall submit a bill xxxx or estimate for reimbursement as soon as possible, but not later than 90 days after the incident is controlled. 4. Extensions beyond 90 days for invoice submittal must be presented in writing to the reimbursing agency. 5. Operating Plans will include contact information for written requests for extensions. Absent a written extension of time granted by the reimbursing agency, the final itemized bill xxxx must be submitted to the reimbursing agency within 90 days of the Xxxxxxxx Act response. 6. Billing Content: Bills will be identified by incident name, date, Mission Assignment (MA). location, jurisdictional unit, and supported by documentation to include but not limited to: separate invoice by MA; list of personnel expenses including base, overtime, and travel; and supplies/services procured by vendor name and dollar amount. Billings Xxxxxxxx for (State/Tribe) incident assistance may include administrative overhead, not to exceed the applicable (State/Tribe) indirect cost rate.

Incident Billings. 1. When (State/Tribe) is the supporting agency operating under a mission assignment or sub- tasking from the ESF Primary Agency and the incident is within the(State/Tribal lands), the (State/Tribe) will bill xxxx the ESF Primary Agency. When the (State/Tribe) is the supporting agency and the incident is outside the (State/Tribe)’s jurisdiction, the (State/Tribe) will bill xxxx the ESF Primary Agency. 2. Agencies will share their respective individual incident Resource Order numbers for cross referencing purposes, if requested. 3. Billing Estimates/Timeframes: On incidents where costs are incurred pursuant to Operating Plans, the billing Party shall submit a bill xxxx or estimate for reimbursement as soon as possible, but not later than 90 days after the incident is controlled. 4. Extensions beyond 90 days for invoice submittal must be presented in writing to the reimbursing agency. 5. Operating Plans will include contact information for written requests for extensions. Absent a written extension of time granted by the reimbursing agency, the final itemized bill xxxx must be submitted to the reimbursing agency within 90 days of the Xxxxxxxx Act response. 6. Billing Content: Bills will be identified by incident name, date, Mission Assignment (MA). location, jurisdictional unit, and supported by documentation to include but not limited to: separate invoice by MA; list of personnel expenses including base, overtime, and travel; and supplies/services procured by vendor name and dollar amount. Billings for (State/Tribe) incident assistance may include administrative overhead, not to exceed the applicable (State/Tribe) indirect cost rate.