Common use of Information Provided to Union Clause in Contracts

Information Provided to Union. At least once each month, the Agency shall provide the Union with a list in an agreed upon format of all bargaining unit employees within the Agency. Where such information is readily available, the list shall include all employees’ date of birth, sex, bargaining unit; department, division, section, and unit title; position number, work location, work site (street address and building), work county, home address, work telephone number, work email address, home and mobile telephone number, personal email address, job classification, pay grade, step, pay rate, date of hire, continuous service, and seniority. The parties shall establish a committee comprised of representatives from Central Management Services and AFSCME Council 31 to develop an agreed upon format and process for employee information to be reported to the Union in a timely manner consistent with the terms set forth above. At least once each month, the Employer shall provide the Union in writing of the following personnel transactions/data in an agreed upon format involving bargaining unit employees within each agency and on a work location basis: New hires, promotions, bid numbers where such are used, demotions, reallocations, superior performance increases, checkoff revocations, layoffs, reemployments, transfers, leaves, returns from leave, suspensions, discharges, terminations and Social Security numbers. The Employer shall notify both Council 31 and the Local Union via electronic mail of all new persons hired into bargaining unit positions as soon as practicable, which shall normally be within two (2) work days, but no later than 10 work days after the employee’s start date. In addition, the Employer shall furnish the Union every ninety (90) days the current seniority rosters and reemployment lists, applicable under the seniority provisions of this Agreement. In all transactions listed above, employees' Social Security numbers and employee identification numbers, if available, shall be provided. The Union shall upon request receive such information in an agreed upon format, from the Department of Central Management Services. Each agency will provide the Union with information concerning temporary assignments when such information becomes available and in a form mutually agreed upon between the Agency and the Union. The frequency and other details of the provision of such information will be determined by the parties in Supplementary negotiations. The Employer will notify the Union when a bargaining unit position (vacant or otherwise) is abolished and upon request discuss with the Union such abolishment.

Information Provided to Union. At least once each month16.7.1 The Secretary, the Agency on a monthly basis, shall provide the Union Union, in writing, with a list in an agreed upon format of all bargaining unit employees within the Agency. Where such information is readily availablenames and addresses, the list shall include all employees’ date of birth, sex, bargaining unit; department, division, section, and unit title; position numberID, work location, work site (street address and building)phone, work countypersonal phone, home address, work telephone numberhire date, work email address, home salary rate and mobile telephone number, personal email address, job classification, pay grade, step, pay rate, date of hire, continuous service, and senioritytitle. The parties shall establish a committee comprised of representatives from Central Management Services and AFSCME Council 31 to develop an agreed upon format and process for employee information to be reported to the Union in a timely manner consistent with the terms set forth above. At least once each month, the Employer shall Secretary will also provide the Union in writing union quarterly, a list of the following personnel transactions/data in an agreed upon format transactions involving bargaining unit employees within each agency division and on a work location basis: New new hires, promotions, bid numbers where such are useddemotions, demotionstransfers, reallocations, superior performance increases, checkoff check- off revocations, layoffs, reemployments, transfers, leaves, returns from leave, suspensions, discharges, terminations, resignations and retirements, membership and fair share payer lists, salary adjustments, and superior performance increases. Suspensions, discharges and terminations and Social Security numbersshall be provided to the Union upon receipt of confirmation by the Department of Personnel that the employee has received the written notice of the suspension, discharge or termination. 16.7.2 In addition, quarterly the Secretary shall furnish the Union a list of bargaining unit employees showing seniority dates as seniority is defined in Article 31. The Employer Union shall also be provided with a list of transaction codes and updates of codes as needed. 16.7.3 On the 1st of July each year and at the signing of this Agreement, the Union shall furnish management, as designated by the Secretary of State, a written list with the names of the appropriate Union representatives including all stewards and any changes in those representatives while this contract is in effect. The Union will notify both Council 31 and the Local Union via electronic mail Secretary in writing of all new persons hired into bargaining unit positions any changes in stewards as soon as practicable. 16.7.4 On the first Monday of the month, which a list of new employees hired into the bargaining units shall normally be within two (2) work days, but no later than 10 work days after mailed to the Union’s addresses in both Springfield and Chicago. The list shall contain the employee’s start date. In additionname, the Employer shall furnish the Union every ninety (90) days the current seniority rosters title, employing department, work unit, work county, rate of pay, and reemployment lists, applicable under the seniority provisions of this Agreement. In all transactions listed above, employees' Social Security numbers and employee identification numbers, if available, shall be provided. The Union shall upon request receive such information in an agreed upon format, from the Department of Central Management Services. Each agency will provide the Union with information concerning temporary assignments when such information becomes available and in a form mutually agreed upon between the Agency and the Union. The frequency and other details of the provision of such information will be determined by the parties in Supplementary negotiations. The Employer will notify the Union when a bargaining unit position (vacant or otherwise) is abolished and upon request discuss with the Union such abolishmenthome address.

Information Provided to Union. At least once each month, the Agency shall provide the Union with a list in an agreed upon format of all bargaining unit employees within the Agency. Where such information is readily available, the list shall include all employees’ date of birth, sex, bargaining unit; department, division, section, and unit title; position number, work location, work site (street address and building), work county, home address, work telephone number, work email address, home and mobile telephone number, personal email address, job classification, pay grade, step, pay rate, date of hire, continuous service, and seniority. The parties shall establish a committee comprised of representatives from Central Management Services and AFSCME Council 31 to develop an agreed upon format and process for employee information to be reported to the Union in a timely manner consistent with the terms set forth above. At least once each month, the Employer shall provide notify the Union in writing of the following personnel transactions/data in an agreed upon format involving bargaining unit employees within each agency and on a work location basis: New hires, promotions, bid numbers where such are used, demotions, reallocations, superior performance increases, checkoff revocations, layoffs, reemployments, transfers, leaves, returns from leave, suspensions, discharges, terminations and Social Security numbers. The Employer shall notify both Council 31 and the Local Union via electronic mail of all new persons hired into bargaining unit positions as soon as practicable, which shall normally be within two (2) work days, but no later than 10 work days after the employee’s start date. In addition, the Employer shall furnish the Union every ninety (90) days the current seniority rosters and reemployment lists, applicable under the seniority provisions of this Agreement. In all transactions listed above, employees' Social Security numbers and employee identification numbers, if available, shall be provided. The Union shall upon request receive such information on computer tapes, where available in an agreed upon format, from the Department of Central Management Services. Each agency will provide the Union with information concerning temporary assignments when such information becomes available and in a form mutually agreed upon between the Agency and the Union. The frequency and other details of the provision of such information will be determined by the parties in Supplementary negotiations. The Employer will notify the Union when a bargaining unit position (vacant or otherwise) is abolished and upon request discuss with the Union such abolishment.