Invoice Supporting Documentation. The supporting documentation for all monthly invoices must be submitted to DHCD concurrent with the submission of the invoices detailed in 12.1. and include receipts for rehabilitation costs. In addition, required supporting documentation for staff salary costs must be in accordance with Section 12.3: Time and Effort Reporting.
Invoice Supporting Documentation. All labor hours must be substantiated by timesheet summaries extracted from the Contractor’s accounting system. Each timesheet summary shall include the staff person’s name, company, dates of the days worked, and the number of hours worked each day. Mileage ODCs must be accompanied by mileage logs providing the beginning and ending mileage to substantiate the variable portal-to-portal distance and local driving required while performing the work. All other ODCs must be substantiated with copies of original receipts including a brief description for each receipt memorializing the purpose. CMD Form 7 “Progress Payment Form” must be included with each invoice to identify the participation and amount payable to the subcontractors. CMD Form 9 “Payment Affidavit” must be submitted within ten (10) days of receiving payment for each invoice to document the subcontractor's payment by the prime contractor. 🠞If not using standard Appendix B language: Clarify if the Contractor is paid at a fixed price regardless of hours expended or at an hourly rate. If Contractor is charging by the hour, list the hourly rates of the individuals providing the Services, including any subconsultants or subcontractors. Additionally, provide an estimate of the number of hours expected to complete the work and an estimate of the total cost. If Contractor to invoice the City on any terms other than monthly invoice, as appropriate under the circumstances of your project, specify the payment milestones and tie payment to timely delivery, and City's acceptance, of work product. Travel and expense reimbursement such as mileage, costs for Contractor's meals, accommodations, long distance and cellular phone charges, postage, vehicle rental, etc., subject to the approval of City.
