Common use of LAA Performance Management Framework Clause in Contracts

LAA Performance Management Framework. Until an integrated data collection and management system, operating across all key partners, can be put in place, WCP partner organisation’s existing systems and processes will be used to collect and submit data on LAA performance to the City Council. It is proposed that the City Council will record all relevant LAA performance monitoring information on its existing performance management system, complying with the relevant provisions of the Data Protection Act and Freedom of Information Act. Discussions are taking place to ensure that our existing systems, with adaptations as necessary, will meet all the requirements of the LAA Advice Note No 2 in a streamlined and coherent manner. The information provided in the LAA PMF will allow GoL, local elected representatives and WCP members to judge the success of the interventions and to evaluate how the LAA is progressing towards delivery of the outcomes framework. Beneath this, additional information collected and retained at a local level will provide greater detail on performance and accountabilities, including detailed progress on stretch targets. The LAA Partnership Board will monitor performance on, primarily, a quarterly basis. A performance monitoring/management report will be submitted to the full WCP and GOL on a six-monthly basis, which will provide an overview of performance across the LAA. The performance monitoring/management report will also be submitted to the Council, as Accountable Body, for information. This will also provide an opportunity for scrutiny by local elected Members. For quarterly and six-monthly monitoring, a simple, transparent system will be used to report on performance and financial management as outlined in Annex 7. Using an exception based reporting system, we will include commentary only if performance dips below expected levels, explaining why it has happened and what WCP intends to do to resolve the problem. Approach to poor/slips in performance As outlined above, mechanisms will be put in place to identify, at regular intervals, whether performance is on or off track. A trajectory will be used to assess this, which will plot an expected performance curve between a baseline and a target that expires sometime in the future. Actual performance will then be measured against this curve. Where performance is ‘off track’ for a sustained period, (what counts as ‘sustained’ will differ from outcome to outcome) we will diagnose the drivers of under- performance. Based on this diagnosis, improvement plans would be formulated which will set out mitigating actions and address any additional support required. As performance improves, support for the organisation in question would be withdrawn without losing the improvements made. Each partner organisation will be responsible for monitoring and improving their own performance within the oversight and monitoring of the LAA governance structure and the WCP. In the event of partner organisations not being able to right their own performance, as per LAA Advice Note 2, we will take advantage of the independent Neighbourhood Renewal Unit support arrangements if performance dips for two successive quarters. Performance on all relevant LAA outcomes/indicators/targets will be published on the City Council’s website on a six monthly basis.

LAA Performance Management Framework. Until an integrated data collection and management system, operating across all key partners, can be put in place, WCP partner organisation’s existing systems and processes will be used to collect and submit data on LAA performance to the City Council. It is proposed that the City Council will record all relevant LAA performance monitoring information on its existing performance management system, complying with the relevant provisions of the Data Protection Act and Freedom of Information Act. Discussions are taking place to ensure that our existing systems, with adaptations as necessary, will meet all the requirements of the LAA Advice Note No 2 in a streamlined and coherent manner. The information provided in the LAA PMF will allow GoLXxX, local elected representatives and WCP members to judge the success of the interventions and to evaluate how the LAA is progressing towards delivery of the outcomes framework. Beneath this, additional information collected and retained at a local level will provide greater detail on performance and accountabilities, including detailed progress on stretch targets. The LAA Partnership Board will monitor performance on, primarily, a quarterly basis. A performance monitoring/management report will be submitted to the full WCP and GOL on a six-monthly basis, which will provide an overview of performance across the LAA. The performance monitoring/management report will also be submitted to the Council, as Accountable Body, for information. This will also provide an opportunity for scrutiny by local elected Members. For quarterly and six-monthly monitoring, a simple, transparent system will be used to report on performance and financial management as outlined in Annex 7. Using an exception based reporting system, we will include commentary only if performance dips below expected levels, explaining why it has happened and what WCP intends to do to resolve the problem. Approach to poor/slips in performance As outlined above, mechanisms will be put in place to identify, at regular intervals, whether performance is on or off track. A trajectory will be used to assess this, which will plot an expected performance curve between a baseline and a target that expires sometime in the future. Actual performance will then be measured against this curve. Where performance is ‘off track’ for a sustained period, (what counts as ‘sustained’ will differ from outcome to outcome) we will diagnose the drivers of under- performance. Based on this diagnosis, improvement plans would be formulated which will set out mitigating actions and address any additional support required. As performance improves, support for the organisation in question would be withdrawn without losing the improvements made. Each partner organisation will be responsible for monitoring and improving their own performance within the oversight and monitoring of the LAA governance structure and the WCP. In the event of partner organisations not being able to right their own performance, as per LAA Advice Note 2, we will take advantage of the independent Neighbourhood Renewal Unit support arrangements if performance dips for two successive quarters. Performance on all relevant LAA outcomes/indicators/targets will be published on the City Council’s website on a six monthly basis.