Common use of Lodge Business Clause in Contracts

Lodge Business. Section 1. The Lodge may select one representative per watch and an alternative representative for each to act in his absence. One representative may be named as Chief Representative. These representatives shall be certified to the City in writing. Only those representatives certified by the Lodge in writing will be permitted to conduct business on behalf of the Lodge. The City may, when it is necessary, reassign Patrol Officers from one watch to another and no restriction of that right is implied by this Section. The City will not transfer a representative to another watch because of the fact that he has been chosen as a representative. If a representative is transferred, then the selection of another will be immediately allowed. Section 2. In cases of any disciplinary action or grievances, the representative shall be allowed reasonable time without loss of pay to investigate a grievance, or consult with the City in processing a grievance, if he first receives permission from his supervisor. Such permission will not be unreasonably denied. When an employee is directed to participate in an investigatory interview or interrogation with a supervisor and either party reasonably believes and states that information which is to be discussed may result in disciplinary action of severity greater than reprimand of record, or at the time an employee is to receive a reprimand of record, the watch representative will be present upon the request of the Patrol Officer or the supervisor so long as the watch representative is promptly available. Denial of representation in accordance with this section shall be subject to the grievance procedure; however, failure of compliance with any aspect of this provision shall not void disciplinary action imposed for just cause. Section 3. The City shall provide the Lodge with a list of new Patrol Officers within a reasonable time after new Patrol Officers are hired. The Lodge shall furnish the City with a current copy of its Constitution and By-laws with changes within a reasonable time. The Lodge shall be provided with current copies of all liability, medical, life and health insurance policies that apply to members of the bargaining unit. Section 4. The Lodge will identify the members of its negotiating team at the time it provides the City with written notice of a desire to renegotiate terms of this agreement. No more than five (5) Patrol Officers shall be included on the Lodge negotiating team. The City will transfer up to three (3) Patrol Officers (more than three (3) officers with the approval of the Chief of Police) working shifts other than day shifts to day shifts on the days negotiations take place and allow members of the Lodge negotiating team time without loss of pay to participate in negotiation meetings with the City. If an agreement is not reached through negotiations, including mediation, the City will allow time without loss of pay for meetings called by a Fact Finding Panel or Conciliator for only the Lodge’s chief negotiator (or his delegate) and one other member of the Lodge’s negotiating team. Section 5. Lodge Officers. Sufficient time off shall be granted to any three (3) elected officers of the Lodge who are employees covered hereunder for the purpose of attending and conducting regular or special meetings of the Lodge, provided, however, a 48-hour notice is given to the Chief of Police and such release from duty is subject to the scheduling requirements in the interest of efficient operation of the Department.

Lodge Business. Section 14.01. The Subject to the provisions of this Article 4 set forth below, the Lodge may select a maximum of one representative per watch and an alternative one alternate representative for each per watch to act in his absence. One the absence of the representative may be named as Chief Representativewhen the selected representative of a watch has been assigned to another watch. These representatives and their alternates shall be certified to the City in writingwriting by the Lodge. Only those representatives certified In other words, only one representative or alternate per watch shall be selected from the employees in all three bargaining units represented by the Lodge to represent such employees in writing will be permitted to conduct business on behalf of the Lodge. The City may, when it is necessary, reassign Patrol Officers from one watch to another and no restriction of that right is implied by this Section. The City will not transfer a representative to another watch because of the fact that he has been chosen as a representative. If a representative is transferred, then the selection of another will be immediately allowedconnection with Lodge business. Section 24.02. In cases of any disciplinary action discharge or grievancessuspension, the selected representative or Employee shall be allowed reasonable time time, without loss of pay pay, to investigate a grievance, or consult with the City in processing a grievance, if he first receives permission from his supervisoron all matters arising under the Collective Bargaining Agreement. Such permission Permission to investigate all such matters will not be unreasonably denied. When an employee is directed to participate in an investigatory interview or interrogation with a supervisor and either party reasonably believes and states that information which is to be discussed may result in disciplinary action of severity greater than reprimand of record, or at the time an employee is to receive a reprimand of record, the watch representative will be present upon the request of the Patrol Officer or the supervisor so long as the watch representative is promptly available. Denial of representation in accordance with this section shall be subject to the grievance procedure; however, failure of compliance with any aspect of this provision shall not void disciplinary action imposed for just cause. Section 34.03. The City shall provide the Lodge with a list of new Patrol Officers within a reasonable time civilians or sworn Employees immediately after the new Patrol Officers police personnel are hired. The Lodge shall furnish the City with a current copy of its Constitution and By-laws with changes within a reasonable time. The Lodge shall be provided with current copies of all liability, medical, life and health insurance policies that apply to members Laws upon request of the bargaining unitCity giving a specific reason thereof. Section 44.04. The Subject to the provisions of this Article 4 hereinafter set forth, the City shall make a reasonable effort to accommodate a member of the Lodge, as hereinafter specified, and provide reasonable schedule changes for such member as follows: A. Local Meetings of the Lodge: One designated, elected member of the Lodge will identify be paid for hours lost while attending a local, regularly scheduled meeting of the members Lodge during his regularly scheduled working hours, not to exceed two (2) hours in any one calendar month. B. FOP District Meetings: One designated, elected officer of its negotiating team at the time it provides the City with written notice Lodge will be paid for hours lost during his regularly scheduled work hours while attending a regularly scheduled district FOP meeting, not to exceed a total of a desire to renegotiate terms of this agreement. No four (4) hours and for not more than five one (51) Patrol Officers shall be included on the Lodge negotiating team. The City will transfer up to such meeting every three (3) Patrol Officers (more than three (3) officers with the approval of the Chief of Police) working shifts other than day shifts to day shifts on the days negotiations take place and allow members of the Lodge negotiating team time without loss of pay to participate in negotiation meetings with the City. If an agreement is not reached through negotiations, including mediation, the City will allow time without loss of pay for meetings called by a Fact Finding Panel or Conciliator for only the Lodge’s chief negotiator (or his delegate) and one other member of the Lodge’s negotiating teammonths. Section 5. Lodge Officers. Sufficient time off shall be granted to any three (3) elected officers of the Lodge who are employees covered hereunder for the purpose of attending and conducting regular or special meetings of the Lodge, provided, however, a 48-hour notice is given to the Chief of Police and such release from duty is subject to the scheduling requirements in the interest of efficient operation of the Department.

Lodge Business. Section 1. The Lodge may select one representative per watch and an alternative representative for each to act in his absence. One representative may be named as Chief Representative. These representatives shall be certified A. Upon prior notice to the City Chief of Police, or his designated representative, members of the Lodge’s Grievance Committee (not to exceed a total of three [3] employees in writing. Only those representatives certified by the Lodge in writing will number) may be permitted to conduct the business on behalf of the Lodge. The City mayCommittee, when it is necessarywhich consists of conferring with employees on specific grievances, reassign Patrol Officers from one watch to another and no restriction of that right is implied by this Section. The City will not transfer a representative to another watch because with the Township in accordance with the Grievance Procedure set forth herein, during the duty hours of the fact that he has been chosen as a representative. If a representative is transferred, then the selection of another will be immediately allowed. Section 2. In cases of any disciplinary action or grievances, the representative shall be allowed reasonable time members without loss of pay or any other contractual benefit, provided the conduct of said business shall not diminish the effectiveness of the Police Department or require the recall of off-duty employees to investigate a grievancebring the Department up to its proper effectiveness. B. Upon prior notice to the Chief of Police, or consult with the City in processing a grievance, if he first receives permission from his supervisor. Such permission will not be unreasonably denied. When an employee is directed to participate in an investigatory interview or interrogation with a supervisor and either party reasonably believes and states that information which is to be discussed may result in disciplinary action of severity greater than reprimand of record, or at the time an employee is to receive a reprimand of recorddesignated representative, the watch representative will be present upon the request of the Patrol Officer or the supervisor so long as the watch representative is promptly available. Denial of representation in accordance with this section Township shall be subject to the grievance procedure; however, failure of compliance with any aspect of this provision shall not void disciplinary action imposed for just cause. Section 3. The City shall provide the Lodge with a list of new Patrol Officers within a reasonable time after new Patrol Officers are hired. The Lodge shall furnish the City with a current copy of its Constitution and By-laws with changes within a reasonable time. The Lodge shall be provided with current copies of all liability, medical, life and health insurance policies that apply to permit members of the Lodge Negotiating Committee to attend collective bargaining unitmeetings during duty hours of the members, provided the conduct of said business shall not diminish the effectiveness of the Police Department. Section 4. C. The Lodge will identify Township agrees to grant the necessary time off, without loss of pay, to the members of its negotiating team at the time it provides the City with written notice of a desire to renegotiate terms of this agreement. No more than five (5) Patrol Officers shall be included on the Lodge negotiating teamselected as delegates to attend any State or National Convention of the Fraternal Order of Police as provided under N.J.S.A. 11:26C-4. D. The Township shall grant time off, without loss of pay, to the Legislative Delegate to the Fraternal Order of Police, or his designee, to attend any State F.O.P. monthly meeting, Tri-County F.O.P. meetings and County F.O.P. meetings which require his attendance. The City will transfer up President of the Lodge shall also be granted similar time off, subject to three (3) Patrol Officers (more than three (3) officers with the approval of the Chief of Police, such approval not to be unreasonably withheld. The Township further agrees that the said President and Legislative Delegate, or one (1) working shifts other than day shifts to day shifts on the days negotiations take place and allow members of the Lodge negotiating team designee, shall be granted time off, without loss of pay pay, to participate attend, in negotiation meetings with the City. If an agreement is not reached through negotiationsofficial capacity, including mediation, the City will allow time without loss of pay for meetings called by a Fact Finding Panel or Conciliator for only the Lodge’s chief negotiator (or his delegate) and one other member as representative of the Lodge’s negotiating teamMarlboro Township Fraternal order of Police, Lodge 15, funerals for Police Officers who have given their lives in the course of their duties as Police Officers, provided that such attendance does not diminish the effectiveness of the Police Department or require the recall of off-duty employees to bring the Police Department up to its proper effectiveness. Section 5E. The Lodge and its representatives shall have the right to use the Municipal Facilities at all reasonable hours for meetings. Lodge Officers. Sufficient time off The Mayor or the Business Administrator shall be granted to any three (3) elected officers notified in advance of the Lodge who are employees covered hereunder time desired for the purpose of attending and conducting regular or special meetings all such meetings. Upon approval of the Lodge, provided, howeverMayor or the Business Administrator, a 48space will be allocated. The Lodge shall not displace any official meeting of the Township Government whether scheduled or special. F. An employee attending any meeting covered by this Article on his off-hour notice is given duty time shall do so voluntarily. The employee and the Lodge understand and agree that any such off- duty time spent shall not be compensated by the Township and shall not be considered “compensable hours” pursuant to the Chief of Police and such release from duty is subject to the scheduling requirements in the interest of efficient operation of the DepartmentFair Labor Standards Act.

Lodge Business. Section 1. The Lodge may select one representative per watch not more than eight (8) persons and an alternative representative for each the Lodge President to act represent the Lodge in his absencethe negotiation of collective bargaining agreements during working hours without loss in compensation. One representative may be named as Chief Representative. These representatives The persons so designated shall be certified allowed a reasonable time off without loss of compensation to prepare proposals, collect data, meet with counsel and/or committee Members and consultants for the purposes of expediting good faith negotiations. The Lodge shall provide fourteen (14) days prior notice to the City in writingChief of Police of the dates and times needed to conduct business relating to collective bargaining negotiations between L.F.U.C.G. and the Lodge, provided however, L.F.U.C.G. and the Lodge may mutually agree to xxxxx said notice. Only those representatives certified The Chief of Police shall be notified by the Lodge in writing of any substitutions or replacements of designated persons no less than forty eight (48) hours before each such change shall take effect. Any active sworn employee of LPD that utilizes this time will be permitted to conduct business do so on behalf of a straight time basis and shall properly document such time as “Union Business” and note “Collective Bargaining” in the Lodge. The City may, when it is necessary, reassign Patrol Officers from one watch to another and no restriction of that right is implied by this Section. The City will not transfer a representative to another watch because of the fact that he has been chosen as a representative. If a representative is transferred, then the selection of another will be immediately allowedcomment area. Section 2. In A maximum of three (3) representatives from the Lodge, in addition to the President (as provided for in Article 11), shall be granted leave with pay for the purposes of meeting with other L.F.U.C.G. employees or L.F.U.C.G. officials in order to process grievances filed by Members covered by this Agreement and/or in order to assist in presenting any cases covered by this Agreement in arbitration proceedings. Pay to said representatives shall be on a straight-time basis only. The names of any disciplinary action or the three (3) representatives shall be designated within thirty (30) days of the execution of this Agreement, and changes to those names shall be provided to the Chief no less than forty-eight (48) hours before they take effect. The amount of time spent on such activities shall be reported as “Union Business” and note “grievances, ” in the comment area. The President and/or no more than one (1) such designated representative shall be allowed reasonable time without loss of pay to investigate a grievanceeligible for such leave, or consult with the City in processing a grievance, if he first receives permission from his supervisor. Such permission will not be unreasonably denied. When an employee is directed to participate in an investigatory interview or interrogation with a supervisor and either party reasonably believes and states that information which is to be discussed may result in disciplinary action of severity greater than reprimand of record, or at the time an employee is to receive a reprimand of record, the watch representative will be present upon the request of the Patrol Officer or the supervisor so long as the watch representative is promptly available. Denial of representation in accordance with this section shall be subject to the per grievance procedure; however, failure of compliance with any aspect of this provision shall not void disciplinary action imposed for just causemeeting. Section 3. The City Lodge may select no more than four (4) representatives in the same week who shall provide be allowed to attend extraordinary as well as regular sessions of the Lodge Kentucky General Assembly without loss in compensation with a list combined total of new Patrol Officers within a reasonable hours not to exceed 80 (eighty). The amount of time after new Patrol Officers are hiredspent on such activities shall be reported as “Union Business” and note “Kentucky General Assembly” in the comment area. The Lodge will submit in writing the names of its representatives to the Chief of Police not later than fourteen (14) days before the time when the expected leave will be taken. The Lodge shall furnish provide written notification to the City with a current copy Chief of its Constitution and By-laws with changes within a reasonable timePolice of any Lodge representative substitution/replacement. The Lodge shall be provided with current copies of all liability, medical, life and health insurance policies that apply to members of the bargaining unitPresident cannot serve as a representative under this section. Section 4. The Lodge will identify President of the members Lodge, when an active sworn employee of its negotiating team at the time it provides the City with written notice of a desire to renegotiate terms of this agreement. No more than five (5) Patrol Officers L.F.U.C.G. Police Department, shall be included on the Lodge negotiating team. The City will transfer up authorized leave to three (3) Patrol Officers (more than three (3) officers with the approval of the Chief of Police) working shifts attend conventions, seminars, meetings, and to handle grievance processing and other than day shifts to day shifts on the days negotiations take place and allow members business of the Lodge negotiating team for a period of five hundred (500) hours with pay in each fiscal year (taken in hourly increments). The President may designate any active Member of the Fraternal Order of Police, who is an active sworn employee of LPD, to use President’s time without loss for Lodge business (taken in hourly increments). The amount of pay to participate time spent on such activities shall be reported as “Union Business” and note “President’s time” in negotiation meetings with the Citycomment area. If an agreement is not reached through negotiations, including mediationIn addition, the City will allow time without loss of pay for meetings called by a Fact Finding Panel or Conciliator for only the Lodge’s chief negotiator (or his delegate) and one other member President of the Lodge’s negotiating teamLodge shall be allowed to use accumulated days, annual leave, or holidays. Above referenced leaves, paid or unpaid, must be pre-approved by the Member's immediate supervisor with forty-eight (48) hours being the standard for notification, however, it is understood that some time parameters might be shorter on a case-by-case basis. Approval shall not be unreasonably withheld. Section 5. The Chief shall authorize leave with pay for seven (7) duly elected delegates, who are active sworn employees of the Lexington Police Department, to attend the Kentucky State Lodge OfficersBoard and annual meetings and the biennial National Conference. Sufficient The amount of time off spent on such activities shall be granted to any three (3) elected officers reported as “Union Business” and note either “Kentucky State Lodge Board” or “National Conference” in the comment area. Section 6. Elected Board Members of the Lodge who (that are active sworn employees covered hereunder of LPD) shall be allowed to attend regular and special board and general Membership meetings during regular work hours without loss in compensation up to six (6) hours per month, provided that forty-eight (48) hours prior supervisory notice is given. The amount of time spent on such activities shall be reported as “Union Business” and note “Local Board” in the comment area. Section 7. L.F.U.C.G. agrees to provide the Lodge designated space on available bulletin boards upon which the Lodge may post notice of meetings, announcements, or Lodge information. The Lodge further agrees that it will not post any material which would be derogatory to any individual, L.F.U.C.G., Lexington Police Department, Commonwealth of Kentucky, or which constitutes campaign material for the purpose of attending and conducting regular or special against any person, organization, or faction thereof. Campaign material does not include announcements or information regarding internal campaign election meetings of the Lodge. All notices of the Lodge will consist of items in good grammar, providedtaste, however, a 48-hour notice is given and shall be signed by the President of the Lodge and/or Secretary of the Lodge and shall be on Lodge letterhead. Copies of any material so posted shall be furnished to the Chief of Police or designee at the time of posting. L.F.U.C.G. may remove any material which L.F.U.C.G. determines to be in violation of this Agreement, and such release from duty is subject the Lodge will be so informed. L.F.U.C.G. will determine the quantity, size and location of all bulletin boards. In addition, L.F.U.C.G. agrees the Lodge may use electronic mail for exactly the same purpose and in exactly the same manner it uses bulletin boards to distribute Lodge information. The electronic mail must be authored by the President or Vice President and copies of any material so electronically mailed shall likewise be sent to the scheduling requirements BOA Assistant Chief for distribution. Section 8. Any active sworn employee of LPD that utilizes “Union Business” time under this Article, shall document such time as “Union Business” and specify which category of union business time they are using as noted in the interest each section of efficient operation of the Departmentthis Article. Pay to said representatives using “Union Business” time shall be on a straight time basis only.

Lodge Business. Section 1. The Lodge may select one representative per watch not more than ten (10) persons and an alternative representative for each the Lodge President to act in his absence. One representative may be named as Chief Representative. These representatives shall be certified to the City in writing. Only those representatives certified by represent the Lodge in writing will be permitted to conduct business on behalf the negotiation of the Lodgecollective bargaining agreements during working hours without loss in compensation. The City maypersons so designated shall be allowed a reasonable time off without loss of compensation to prepare proposals, when it is necessarycollect data, reassign Patrol Officers from one watch to another and no restriction of that right is implied by this Section. The City will not transfer a representative to another watch because of the fact that he has been chosen as a representative. If a representative is transferred, then the selection of another will be immediately allowed.meet with Section 2. In cases A maximum of any disciplinary action or grievancesthree (3) representatives from the Lodge, representing the representative Lodge, shall be allowed reasonable granted leaves with pay for the purposes of meeting with other Metro Government Members or Metro Government officials in order to process grievances filed by Members covered by this Agreement and/or in order to assist in presenting any cases covered by this Agreement in arbitration proceedings. Pay to said representatives shall be on a straight-time without loss of pay to investigate a grievance, or consult with the City in processing a grievance, if he first receives permission from his supervisorbasis only. Such permission will not be unreasonably denied. When an employee is directed to participate in an investigatory interview or interrogation with a supervisor and either party reasonably believes and states that information which is to be discussed may result in disciplinary action of severity greater than reprimand of record, or at the time an employee is to receive a reprimand of record, the watch representative will be present upon the request The names of the Patrol Officer or three (3) representatives from the supervisor so long as Lodge and the watch representative is promptly available. Denial amount of representation in accordance with this section time spent on such activities shall be subject reported in writing within ten (10) days to the grievance procedure; howeverChief of Police. It is further provided that not more than one (1) such Member from the same Unit performing the same duties, failure of compliance with any aspect of this provision on the same shift, shall not void disciplinary action imposed for just causebe so named. Section 3. The City Lodge may select no more than six (6) representatives who shall provide be allowed to attend extraordinary as well as regular sessions of the Kentucky General Assembly. Three (3) of the Lodge with representatives shall be allowed to so serve without loss in compensation, only one of which will also be permitted to attend scheduled legislative functions and committee meetings/hearings during the interim (outside of a list regular or extraordinary session) without loss in compensation. Additional lobbying not outlined above requires the FOP to ask the Deputy Chief for permission without loss in compensation. The remaining Lodge representatives shall use their accumulated days, annual leave or holidays for such purposes. The Lodge will submit in writing the names of new Patrol Officers within a reasonable its representatives to the Chief of Police not later than fourteen (14) days before the time after new Patrol Officers are hiredwhen the expected leave will be taken. The Lodge shall furnish provide written notification to the City with a current copy Chief of its Constitution and By-laws with changes within a reasonable time. The Police of any Lodge shall be provided with current copies of all liability, medical, life and health insurance policies that apply to members of the bargaining unitrepresentative substitution/replacement. Section 4. A Member elected and serving as President of the Lodge, shall beginning July 1, 2013, receive his full salary and all benefits to which he is normally entitled as a sworn Member of the Police Department working a straight forty (40) hour week, and shall be relieved of all obligation to work as a sworn Member of LMPD, and shall be free to conduct the affairs of the Lodge without being subject to the authority of the management of LMPD except as provided herein. The Lodge President’s work schedule will identify the members consist of its negotiating team at the time it provides the City with written notice of a desire to renegotiate terms of this agreement. No more than five (5), eight (8) hour days per week, except as described in Section 4 (B-3) Patrol Officers and Section 4 (B-9) of this article. Notwithstanding the above, the President may adjust his schedule within a given work week based on his workload. A Member elected and serving as President of the Lodge, shall be included on entitled to all of his salary and fringe benefits from the Metro Government while conducting union business provided: A. If the President of the Lodge negotiating team. The City will transfer up is employed by Louisville Metro Government then on July 1, 2013, and on each successive July 1, Metro’s obligation to provide annual leave/holidays under Article 30 – Paid and Unpaid Leaves, of this Agreement, shall be reduced by three (3) Patrol Officers hours of accrued annual leave/holiday time during the first full pay period that occurs each July, to compensate Metro Government for the salary and benefits of the President of the Lodge. In all remaining pay periods throughout the fiscal year (more than three July 1 through June 30), Members will accrue annual leave/holidays as indicated in Article 30 – Paid and Unpaid Leaves. B. The President of the Lodge, if a sworn Member of LMPD, shall adhere to the following: 1. Meet minimum training requirements, as established by LMPD for all Members of the same rank as the President of the Lodge. Attend and satisfactorily complete required training as directed by LMPD. Maintain the same certification as all other LMPD officers. 2. Responds to emergency calls. 3. Be assigned policing duties during declared emergencies as determined by the Chief of Police. 4. Work assigned details, if required by LMPD, during work weeks when off days and vacation leave are restricted for the majority of Members. 5. Use and maintain LMPD equipment properly. 6. Maintain a uniform as outlined in LMPD Standard Operating Procedures (SOPs). 7. Attend court pursuant to a validly issued subpoena. 8. Carry LMPD identification, a LMPD badge and a departmentally approved weapon as outlined in LMPD SOPs. 9. Take action in case of criminal violations. 10. Adhere to the standards of conduct as set forth by this Agreement and LMPD SOPs. Sustained violations of SOPs will be grounds for discipline for the President of the Lodge, consistent with similar sustained violations of other LMPD Members. 11. Shall be subject to Article 17 – Disciplinary Procedure and Xxxx of Rights of this Agreement, and will provide a statement to the Professional Standards Unit if required by LMPD. 12. Will provide the LMPD Chief’s Office his/her anticipated work schedule one (1) week in advance. The parties acknowledge and agree that LMPD cannot control or dictate the details of the performance of the President of his duties as an officer of the Lodge beyond what has been agreed to herein. It is to the mutual benefit of the parties to have the President available to the LMPD for the proper and effective performance of the contract. Lodge business performed by the President of the Lodge beyond the forty (40) hours per week agreed to in this agreement is not to be considered work for the benefit of or suffered or permitted by LMPD. When LMPD directs the President to work over forty (40) hours per week, under Section 4 (B-3) and 4 (B-4) of this Article, overtime shall be paid by Metro. The President of the Lodge shall be permitted to authorize leave for any Member(s) of the Board of Directors to attend conventions, seminars, meetings, and to handle grievance processing and other business of the Lodge. The total amount of leave authorized by the President shall not exceed twenty (20) calendar days with pay. Any days not utilized in one (1) fiscal year will be carried over to the next fiscal year. In addition, the President of the Lodge shall be allowed to designate eligible Members to use accumulated days or days carried over. The Chief of Police may authorize leave without loss of compensation in his sole discretion for any Member of the Board of Directors to attend conventions, seminars, meeting, or to handle grievances or other business of the Lodge. The Chief of Police may authorize leaves in excess of that referenced in this section. Above-referenced leaves must be pre-approved by the Members’ immediate commander unless the Member is a Member of the Executive Board. Approval shall not be unreasonably withheld. Section 5. The Chief shall authorize leave with pay for at least twenty (20) duly elected delegates to attend the Kentucky State-Lodge Board and annual meetings and for fifteen (15) duly elected delegates to attend the biennial National Conference. The Chief may in his sole discretion authorize leave with or without pay for other Lodge business and functions. Section 6. Elected Members of the Lodge shall be allowed to attend regular and special board and general Membership meetings during regular work hours without loss in compensation. Section 7. The two (2) police officers elected pursuant to KRS 67C.305 (3) officers with who serve as Members of the Louisville Metro Police Merit Board shall be allowed to attend regular and special Merit Board meetings during regular work hours without loss of compensation. Section 8. Three (3) Lodge Members, selected by the Lodge and subject to the approval of the Chief of Police) working shifts other than day shifts to day shifts on the days negotiations take place and allow members of the Lodge negotiating team time without loss of pay to participate in negotiation meetings , with the City. If an agreement is not reached through negotiationsoption of additional names being required, including mediation, the City will allow time without loss of pay for meetings called by a Fact Finding Panel or Conciliator for only the Lodge’s chief negotiator (or his delegate) and one other member of the Lodge’s negotiating team. Section 5. Lodge Officers. Sufficient time off shall be granted to any leave with pay for a period of time not exceeding three (3) elected officers calendar days, necessary to attend and represent the Lodge and the Division of Police at wakes and funeral services within 500 road miles of Metro Louisville for the deceased peace Members killed in the line of duty. They shall wear their full dress uniforms at such services. If the location thereof is within 500 road miles from Metro Louisville, Metro Government shall provide an official Louisville Metro Police vehicle for their transportation. If the location thereof is more than 500 road miles from Metro Louisville, the Chief of Police shall have sole power to decide whether Metro Government will be represented. In all instances of representation of the Lodge who are employees covered hereunder and Metro Government at such affairs, the Chief of Police shall appoint one (1) of the representatives as the person in charge. This provision shall not apply during Derby week and in case of emergency where, in the judgment of the Chief, manpower cannot be spared. Pay for time spent under this provision shall not exceed the purpose Member’s regularly scheduled daily work hours. Section 9. Metro Government agrees to provide the Lodge designated space on available bulletin boards upon which the Lodge may post notice of attending and conducting regular meetings, announcements, or special meetings information of interest to its Members. The Lodge further agrees that it will not post any material which would be derogatory to any individual, Metro Government, Louisville Metro Police, County, State, or which constitutes campaign material for or against any person, organization, or faction thereof. Campaign material does not include announcements or information regarding internal campaign elections of the Lodge. Furthermore, providedthe use of the bulletin boards will not be to advocate any legislative position, howeveri.e., a 48-hour notice is given either ordinances before the Metro or legislation before the state legislature. All notices of the Lodge will consist of items in good grammar and taste and shall be signed by the President of the Lodge and/or Secretary of the Lodge and shall be on Lodge letterhead. Copies of any material so posted shall be furnished to the Chief of Police or his designee. Metro Government may remove any material, which Metro Government determines to be in violation of this agreement, and such release from duty is subject to the scheduling requirements Lodge will be so informed. In addition, Metro Government agrees the Lodge may use electronic mail for exactly the same purpose and in exactly the same manner it uses bulletin boards. The electronic mail must be Section 10. The existing lease for Lodge parking facilities, in substantially the form attached hereto as Appendix 3, will be renewed; however, the parties agree that in the interest event Metro Government decides to cancel this lease the Lodge will be given ninety (90) days' written advance notice of efficient operation such cancellation. In the event that Metro Government cancels such lease, Metro Government will provide an equal amount of spaces in Riverfront Garage if available. Section 11. The parties agree that they will each pay one-half (½) cost of the Departmentprinting of this Agreement. Section 12. Metro Government shall notify the Lodge in writing of all new and rehired sworn employees as soon as practical but in no case more than thirty (30) days from employment.