Managing Internet Access. 4.1 Internet access: Internet access will be authorised once parents and students have returned the signed Acceptable Use Agreement (Appendix A). A record will be kept of all students who have been granted internet access. Students’ passwords will be changed on a regular basis and their activity is continuously monitored by the E-Safety Officer. Management systems will be in place to allow teachers and members of staff to control workstations and monitor students’ activity. Effective filtering systems will be established to eradicate any potential risks to students through access to, or trying to access, certain websites which are harmful or use inappropriate material. Filtering systems will be used which are relevant to students’ age ranges, their frequency of use of ICT systems, and the proportionality of costs compared to risks. The LGC will ensure that use of appropriate filters and monitoring systems does not lead to ‘over blocking’, such that there are unreasonable restrictions as to what students can be taught with regards to online teaching and safeguarding. Any requests by staff for websites to be added or removed from the filtering list must be first authorised by the Headteacher/Principal. All school systems will be protected by up-to-date virus software. An agreed procedure will be in place for the provision of temporary users, e.g. volunteers. These will be applicable to a 24 hour access right, or a set period of time agreed with the School Business Manager, Site Services Manager or Headteacher/Principal. Master users’ passwords will be available to the Headteacher/Principal for regular monitoring of activity. Personal use will only be monitored by the E-Safety Officer for access to any inappropriate or explicit sites, where it is justifiable to be necessary and in doing so, would outweigh the need for privacy. 4.2 Information system security School ICT systems security will be reviewed regularly. Security strategies will be discussed with the Trust and their appointed Strategic IT Partner. Network profiles for each pupil and staff member are created, in which the individual must enter a username and personal password when accessing the ICT systems within the school. Passwords have a minimum and maximum length, to prevent ‘easy’ passwords or mistakes when creating passwords. These will be alpha-numeric and must contain a symbol. Passwords will expire after 90 days to ensure maximum security for pupil and staff accounts. Passwords should be stored using non-reversible encryption. 4.3 Virus management Technical security features, such as virus software, are kept up-to-date and managed by the E-Safety Officer. The E-Safety Officer will ensure that the filtering of websites and downloads is up-to- date and monitored. 4.4 E-safety committee The E-safety Policy will be monitored and evaluated by the school’s e-Safety committee on a termly basis. The committee will include a member of the SLT, the E-Safety Officer and the Copies of minutes/actions from meetings must be submitted to the Chief Operating Officer of HSLT for review. 4.5 Mobile devices and hand-held computers (including tablets and iPads) The Headteacher/Principal may authorise the use of mobile devices by a pupil where it is seen to be for safety or precautionary use. Students are not permitted to access the school’s Wi-Fi system at any times using their personal mobile devices. Personal mobile devices are not permitted to be used during school hours by students. Students are permitted to use hand-held computers which have been provided or authorised by the school or Trust, though internet access will be monitored for any inappropriate use by the E-Safety Officer when using these on the school premises. The sending of inappropriate messages or images from mobile devices is prohibited. Mobile devices will not be used to take images or videos of students or staff. The school will be especially alert to instances of cyber bullying and will treat such instances as a matter of high priority. The recording, taking and sharing of images, video and audio on any mobile phone is to be avoided; except where it has been explicitly agreed otherwise by the Headteacher/Principal. Such authorised use is to be monitored and recorded. The Trust reserves the right to search the content of any mobile device or smart watch on the Trust premises where there is a reasonable suspicion that it may contain undesirable material, including those which promote pornography, violence or bullying. Staff mobiles or hand held devices may be searched at any time as part of routine monitoring. Mobile phones and personally-owned devices brought in to the school or Trust are the responsibility of the device owner. The Trust accepts no responsibility for the loss, theft or damage of personally-owned mobile phones or devices. The Bluetooth or similar function of a mobile phone must be switched off at all times and not be used to send images or files to other mobile phones. No images or videos should be taken on personally-owned mobile devices without the prior written consent of the person or people concerned. Mobile devices will be switched off or switched to ‘silent’ mode during school hours. Bluetooth communication should be ‘hidden’ or switched off and mobile phones or personally-owned devices will not be used during teaching periods unless permission has been granted by a member of the senior leadership team in emergency circumstances. Students’ use of personal devices Hope Sentamu Learning Trust strongly advises that student mobile phones should not be brought into school. However, we accept that there may be particular circumstances in which a parent wishes their child to have a mobile phone for their own safety. If a student breaches Trust policy, then the phone or device will be confiscated and will be held in a secure place in the school office. Mobile phones and devices will be released to parents or carers when agreed by the Headteacher/Principal. If a student needs to contact his or her parents or carers, they will be allowed to use a school phone. Parents are advised not to contact their child via their mobile phone during the school day, but to contact the school office. Students should protect their phone numbers by only giving them to trusted friends and family members. Students will be instructed in safe and appropriate use of mobile phones and personally-owned devices and will be made aware of boundaries and consequences. 4.6 Email Students may only use school issued e-mail accounts on the school system. The use of personal email accounts to send and receive personal data or information is prohibited. No sensitive personal data shall be sent to any other students, staff or third parties via email. Students are made aware that all email messages are monitored and that the filtering system will detect inappropriate links, viruses, malware and profanity. Any emails sent by students to external organisations will be overseen by their class teacher and must be authorised before sending. Chain letters, spam and all other emails from unknown sources must be deleted without opening. The forwarding of chain letters is not permitted. Students must immediately tell a teacher if they receive an offensive e-mail. In e-mail communication, students must not reveal their personal details or those of others, or arrange to meet anyone without specific permission. Incoming e-mail should be treated as suspicious and attachments not opened unless the author is known. The Trust: Does not publish personal e-mail addresses of students or staff on the Trust or individual school websites. Will contact the Police if one of our staff or students receives an e-mail that we consider to be of concern or breaks the law. Will ensure that email accounts are maintained and up to date. Reports messages relating to or in support of illegal activities to the relevant Authority and if necessary to the Police. Knows that spam, phishing and virus attachments can make e mails dangerous. 4.7 Social networking and personal publishing Use of social media on behalf of the school will be conducted following the processes outlined in our Social Media Policy. Access to social networking sites will be filtered as appropriate. Newsgroups will be blocked unless a specific use is approved. Should access be needed to social networking sites for any reason, this will be monitored and controlled by staff at all times and must be first authorised by the Headteacher/Principal. Students are regularly educated on the implications of posting personal data online outside of the school. Students will be advised never to give out personal details of any kind which may identify them, their friends or their location. Students will be advised to use nicknames and avatars when using social networking sites. Teachers are instructed not to run social network spaces for student use on a personal basis or to open up their own spaces to their students, but to use the school’s preferred system for such communications.
Appears in 2 contracts
Samples: E Safety Policy and Acceptable Use Agreement, E Safety Policy and Acceptable Use Agreement
Managing Internet Access. 4.1 Internet access: Internet access will be authorised once parents and students have returned the signed Acceptable Use Agreement (Appendix A). A record will be kept of all students who have been granted internet access. Students’ passwords will be changed on a regular basis and their activity is continuously monitored by the E-Safety Officer. Management systems will be in place to allow teachers and members of staff to control workstations and monitor students’ activity. Effective filtering systems will be established to eradicate any potential risks to students through access to, or trying to access, certain websites which are harmful or use inappropriate material. Filtering systems will be used which are relevant to students’ age ranges, their frequency of use of ICT systems, and the proportionality of costs compared to risks. The LGC will ensure that use of appropriate filters and monitoring systems does not lead to ‘over blocking’, such that there are unreasonable restrictions as to what students can be taught with regards to online teaching and safeguarding. Any requests by staff for websites to be added or removed from the filtering list must be first authorised by the Headteacher/Principal. All school systems will be protected by up-to-date virus software. An agreed procedure will be in place for the provision of temporary users, e.g. volunteers. These will be applicable to a 24 hour access right, or a set period of time agreed with the School Business Manager, Site Services Manager or Headteacher/Principal. Master users’ passwords will be available to the Headteacher/Principal for regular monitoring of activity. Personal use will only be monitored by the E-Safety Officer for access to any inappropriate or explicit sites, where it is justifiable to be necessary and in doing so, would outweigh the need for privacy.
4.2 Information system security School ICT systems security will be reviewed regularly. Security strategies will be discussed with the Trust and their appointed Strategic IT Partner. Network profiles for each pupil and staff member are created, in which the individual must enter a username and personal password when accessing the ICT systems within the school. Passwords have a minimum and maximum length, to prevent ‘easy’ passwords or mistakes when creating passwords. These will be alpha-numeric and must contain a symbol. Passwords will expire after 90 days to ensure maximum security for pupil and staff accounts. Passwords should be stored using non-reversible encryption.
4.3 Virus management Technical security features, such as virus software, are kept up-to-date and managed by the E-Safety Officer. The E-Safety Officer will ensure that the filtering of websites and downloads is up-to- date and monitored.
4.4 E-safety committee The E-safety Policy will be monitored and evaluated by the school’s e-Safety committee on a termly basis. The committee will include a member of the SLT, the E-Safety Officer and the Copies of minutes/actions from meetings must be submitted to the Chief Operating Officer of HSLT HLTY for review.
4.5 Mobile devices and hand-held computers (including tablets and iPads) The Headteacher/Principal may authorise the use of mobile devices by a pupil where it is seen to be for safety or precautionary use. Students are not permitted to access the school’s Wi-Fi system at any times using their personal mobile devices. Personal mobile devices are not permitted to be used during school hours by students. Students are permitted to use hand-held computers which have been provided or authorised by the school or Trust, though internet access will be monitored for any inappropriate use by the E-Safety Officer when using these on the school premises. The sending of inappropriate messages or images from mobile devices is prohibited. Mobile devices will not be used to take images or videos of students or staff. The school will be especially alert to instances of cyber bullying and will treat such instances as a matter of high priority. The recording, taking and sharing of images, video and audio on any mobile phone is to be avoided; except where it has been explicitly agreed otherwise by the Headteacher/Principal. Such authorised use is to be monitored and recorded. The Trust reserves the right to search the content of any mobile device or smart watch on the Trust premises where there is a reasonable suspicion that it may contain undesirable material, including those which promote pornography, violence or bullying. Staff mobiles or hand held devices may be searched at any time as part of routine monitoring. Mobile phones and personally-owned devices brought in to the school or Trust are the responsibility of the device owner. The Trust accepts no responsibility for the loss, theft or damage of personally-owned mobile phones or devices. The Bluetooth or similar function of a mobile phone must be switched off at all times and not be used to send images or files to other mobile phones. No images or videos should be taken on personally-owned mobile devices without the prior written consent of the person or people concerned. Mobile devices will be switched off or switched to ‘silent’ mode during school hours. Bluetooth communication should be ‘hidden’ or switched off and mobile phones or personally-owned devices will not be used during teaching periods unless permission has been granted by a member of the senior leadership team in emergency circumstances. Students’ use of personal devices Hope Sentamu Learning Trust York strongly advises that student mobile phones should not be brought into school. However, we accept that there may be particular circumstances in which a parent wishes their child to have a mobile phone for their own safety. If a student breaches Trust policy, then the phone or device will be confiscated and will be held in a secure place in the school office. Mobile phones and devices will be released to parents or carers when agreed by the Headteacher/Principal. If a student needs to contact his or her parents or carers, they will be allowed to use a school phone. Parents are advised not to contact their child via their mobile phone during the school day, but to contact the school office. Students should protect their phone numbers by only giving them to trusted friends and family members. Students will be instructed in safe and appropriate use of mobile phones and personally-owned devices and will be made aware of boundaries and consequences.
4.6 Email Students may only use school issued e-mail accounts on the school system. The use of personal email accounts to send and receive personal data or information is prohibited. No sensitive personal data shall be sent to any other students, staff or third parties via email. Students are made aware that all email messages are monitored and that the filtering system will detect inappropriate links, viruses, malware and profanity. Any emails sent by students to external organisations will be overseen by their class teacher and must be authorised before sending. Chain letters, spam and all other emails from unknown sources must be deleted without opening. The forwarding of chain letters is not permitted. Students must immediately tell a teacher if they receive an offensive e-mail. In e-mail communication, students must not reveal their personal details or those of others, or arrange to meet anyone without specific permission. Incoming e-mail should be treated as suspicious and attachments not opened unless the author is known. The Trust: Does not publish personal e-mail addresses of students or staff on the Trust or individual school websites. Will contact the Police if one of our staff or students receives an e-mail that we consider to be of concern or breaks the law. Will ensure that email accounts are maintained and up to date. Reports messages relating to or in support of illegal activities to the relevant Authority and if necessary to the Police. Knows that spam, phishing and virus attachments can make e mails dangerous.
4.7 Social networking and personal publishing Use of social media on behalf of the school will be conducted following the processes outlined in our Social Media Policy. Access to social networking sites will be filtered as appropriate. Newsgroups will be blocked unless a specific use is approved. Should access be needed to social networking sites for any reason, this will be monitored and controlled by staff at all times and must be first authorised by the Headteacher/Principal. Students are regularly educated on the implications of posting personal data online outside of the school. Students will be advised never to give out personal details of any kind which may identify them, their friends or their location. Students will be advised to use nicknames and avatars when using social networking sites. Teachers are instructed not to run social network spaces for student use on a personal basis or to open up their own spaces to their students, but to use the school’s preferred system for such communications.
Appears in 1 contract
Managing Internet Access. 4.1 Internet access: • Internet access will be authorised once parents and students have returned the signed Acceptable Use Agreement (Appendix A). • A record will be kept of all students who have been granted internet access. • Students’ passwords will be changed on a regular basis and their activity is continuously monitored by the Ee-Safety Officer. • Management systems will be in place to allow teachers and members of staff to control workstations and monitor students’ activity. • Effective filtering systems will be established to eradicate any potential risks to students through access to, or trying to access, certain websites which are harmful or use inappropriate material. • Filtering systems will be used which are relevant to students’ age ranges, their frequency of use of ICT systems, and the proportionality of costs compared to risks. • The LGC will ensure that use of appropriate filters and monitoring systems does not lead to ‘over blocking’, such that there are unreasonable restrictions as to what students can be taught with regards to online teaching and safeguarding. • Any requests by staff for websites to be added or removed from the filtering list must be first authorised by the Headteacher/Principal. • All school systems will be protected by up-to-date virus software. • An agreed procedure will be in place for the provision of temporary users, e.g. volunteers. These will be applicable to a 24 hour access right, or a set period of time agreed with the School Business Manager, Site Services Manager or Headteacher/Principal. Principal • Master users’ passwords will be available to the Headteacher/Principal for regular monitoring of activity. • Personal use will only be monitored by the Ee-Safety Officer for access to any inappropriate or explicit sites, where it is justifiable to be necessary and in doing so, would outweigh the need for privacy.
4.2 . Information system security • School ICT systems security will be reviewed regularly. • Security strategies will be discussed with the Trust Local Authority and their appointed Strategic IT PartnerTrust. • Network profiles for each pupil and staff member are created, in which the individual must enter a username and personal password when accessing the ICT systems within the school. • Passwords have a minimum and maximum length, to prevent ‘easy’ passwords or mistakes when creating passwords. These will be alpha-numeric and must contain a symbol. • Passwords will expire after 90 days to ensure maximum security for pupil and staff accounts. • Passwords should be stored using non-reversible encryption.
4.3 . Virus management • Technical security features, such as virus software, are kept up-to-date and managed by the Ee-Safety Officer. • The Ee-Safety Officer will ensure that the filtering of websites and downloads is up-to- date and monitored.
4.4 . E-safety committee • The E-safety Policy will be monitored and evaluated by the school’s e-Safety committee on a termly basis. • The committee will include a member of the SLT, the Ee-Safety Officer and the • Copies of minutes/actions from meetings must be submitted to the Chief Operating Officer Operations Director of HSLT HLTY for review.
4.5 . Mobile devices and hand-held computers (including tablets and iPads) • The Headteacher/Principal may authorise the use of mobile devices by a pupil where it is seen to be for safety or precautionary use. • Students are not permitted to access the school’s Wi-Fi system at any times using their personal mobile devicesdevices and hand-held computers. • Personal mobile devices are not permitted to be used during school hours by students. • Students are permitted to use hand-held computers which have been provided or authorised by the school or Trust, though internet access will be monitored for any inappropriate use by the Ee-Safety Officer when using these on the school premises. • The sending of inappropriate messages or images from mobile devices is prohibited. • Mobile devices will not be used to take images or videos of students or staff. • The school will be especially alert to instances of cyber bullying and will treat such instances as a matter of high priority. • The recording, taking and sharing of images, video and audio on any mobile phone is to be avoided; except where it has been explicitly agreed otherwise by the Headteacher/Principal. Such authorised use is to be monitored and recorded. • The Trust reserves the right to search the content of any mobile device or smart watch handheld devices on the Trust premises where there is a reasonable suspicion that it may contain undesirable material, including those which promote pornography, violence or bullying. Staff mobiles or hand held devices may be searched at any time as part of routine monitoring. • Mobile phones and personally-owned mobile devices brought in to the school or Trust are the responsibility of the device owner. The Trust accepts no responsibility for the loss, theft or damage of personally-owned mobile phones or mobile devices. • The Bluetooth or similar function of a mobile phone must should be switched off at all times and not be used to send images or files to other mobile phones. • No images or videos should be taken on mobile phones or personally-owned mobile devices without the prior written consent of the person or people concerned. • Mobile Phones and personally-owned devices will be switched off or switched to ‘silent’ mode during school hours. Bluetooth communication should be ‘hidden’ or switched off and mobile phones or personally-owned devices will not be used during teaching periods unless permission has been granted by a member of the senior leadership team in emergency circumstances. • Students’ use of personal devices ✓ Hope Sentamu Learning Trust York strongly advises that student mobile phones should not be brought into school. However, we accept that there may be particular circumstances in which a parent wishes their child to have a mobile phone for their own safety. ✓ If a student breaches Trust policy, then the phone or device will be confiscated and will be held in a secure place in the school office. Mobile phones and devices will be released to parents or carers when agreed by the Headteacher/Principal. ✓ If a student needs to contact his or her parents or carers, they will be allowed to use a school phone. Parents are advised not to contact their child via their mobile phone during the school day, but to contact the school office. ✓ Students should protect their phone numbers by only giving them to trusted friends and family members. Students will be instructed in safe and appropriate use of mobile phones and personally-owned devices and will be made aware of boundaries and consequences.
4.6 . Email • Students may only use school issued approved e-mail accounts on the school system. • The use of personal email accounts to send and receive personal data or information is prohibited. • No sensitive personal data shall be sent to any other students, staff or third parties via email. • Students are made aware that all email messages are monitored and that the filtering system will detect inappropriate links, viruses, malware and profanity. • Any emails sent by students to external organisations will be overseen by their class teacher and must be authorised before sending. • Chain letters, spam and all other emails from unknown sources must be deleted without opening. The forwarding of chain letters is not permitted. • Students must immediately tell a teacher if they receive an offensive e-mail. • In e-mail communication, students must not reveal their personal details or those of others, or arrange to meet anyone without specific permission. • Incoming e-mail should be treated as suspicious and attachments not opened unless the author is known. • The Trust: ✓ Does not publish personal e-mail addresses of students or staff on the Trust or individual school websites. ✓ Will contact the Police if one of our staff or students receives an e-mail that we consider to be of concern is particularly disturbing or breaks the law. ✓ Will ensure that email accounts are maintained and up to date. date ✓ Reports messages relating to or in support of illegal activities to the relevant Authority and if necessary to the Police. ✓ Knows that spam, phishing and virus attachments can make e mails dangerous.
4.7 . Social networking and personal publishing • Use of social media on behalf of the school will be conducted following the processes outlined in our Social Media Policy. • Access to social networking sites will be filtered as appropriate. Newsgroups will be blocked unless a specific use is approved. • Should access be needed to social networking sites for any reason, this will be monitored and controlled by staff at all times and must be first authorised by the Headteacher/Principal. • Students are regularly educated on the implications of posting personal data online outside of the school. • Students will be advised never to give out personal details of any kind which may identify them, their friends or their location. • Students will be advised to use nicknames and avatars when using social networking sites. • Teachers are instructed not to run social network spaces for student use on a personal basis or to open up their own spaces to their students, but to use the school’s preferred system for such communications. Managing filtering • If students come across unsuitable on-line materials, the site must be reported to the e- Safety Coordinator. • Senior staff will ensure that regular checks are made to ensure that the filtering methods selected are appropriate, effective and reasonable. Managing videoconferencing & webcam use • Videoconferencing should use the educational broadband network to ensure quality of service and security. • Students must ask permission from the supervising teacher before making or answering a videoconference call. • Videoconferencing and webcam use will be appropriately supervised. Managing emerging technologies • Emerging technologies will be examined for educational benefit and a risk assessment will be carried out before use in school is allowed. • Mobile phones will not be used during school time. The sending of abusive or inappropriate text messages or files by Bluetooth or any other means is forbidden. • The use by students of cameras in mobile phones will be kept under review. • Staff will not use personal mobile phones to communicate with children, or use them to capture images of them. Protecting personal data • Personal data will be recorded, processed, transferred and made available as stipulated in the Hope Learning Trust Data Protection Policy. The policy is available on request or can be viewed on line at xxx.xxxxxxxxxxxxxxxxx.xxx. This policy complies with GDPR (2018).
Appears in 1 contract
Managing Internet Access. 4.1 Internet access: • Internet access will be authorised once parents and students have returned the signed Acceptable Use Agreement (Appendix A). • A record will be kept of all students who have been granted internet access. • Students’ passwords will be changed on a regular basis and their activity is continuously monitored by the Ee-Safety Officer. • Management systems will be in place to allow teachers and members of staff to control workstations and monitor students’ activity. • Effective filtering systems will be established to eradicate any potential risks to students through access to, or trying to access, certain websites which are harmful or use inappropriate material. • Filtering systems will be used which are relevant to students’ age ranges, their frequency of use of ICT systems, and the proportionality of costs compared to risks. • The LGC will ensure that use of appropriate filters and monitoring systems does not lead to ‘over blocking’, such that there are unreasonable restrictions as to what students can be taught with regards to online teaching and safeguarding. • Any requests by staff for websites to be added or removed from the filtering list must be first authorised by the Headteacher/Principal. • All school systems will be protected by up-to-date virus software. • An agreed procedure will be in place for the provision of temporary users, e.g. volunteers. These will be applicable to a 24 hour access right, or a set period of time agreed with the School Business Manager, Site Services Manager or Headteacher/Principal. Principal • Master users’ passwords will be available to the Headteacher/Principal for regular monitoring of activity. • Personal use will only be monitored by the Ee-Safety Officer for access to any inappropriate or explicit sites, where it is justifiable to be necessary and in doing so, would outweigh the need for privacy.
4.2 . Information system security • School ICT systems security will be reviewed regularly. • Security strategies will be discussed with the Trust Local Authority and their appointed Strategic IT PartnerTrust. • Network profiles for each pupil and staff member are created, in which the individual must enter a username and personal password when accessing the ICT systems within the school. • Passwords have a minimum and maximum length, to prevent ‘easy’ passwords or mistakes when creating passwords. These will be alpha-numeric and must contain a symbol. • Passwords will expire after 90 days to ensure maximum security for pupil and staff accounts. • Passwords should be stored using non-reversible encryption.
4.3 . Virus management • Technical security features, such as virus software, are kept up-to-date and managed by the Ee-Safety Officer. • The Ee-Safety Officer will ensure that the filtering of websites and downloads is up-to- date and monitored.
4.4 . E-safety committee • The E-safety Policy will be monitored and evaluated by the school’s e-Safety committee on a termly basis. • The committee will include a member of the SLT, the Ee-Safety Officer and the • Copies of minutes/actions from meetings must be submitted to the Chief Operating Officer Operations Director of HSLT HLTY for review.
4.5 . Mobile devices and hand-held computers (including tablets and iPads) • The Headteacher/Principal may authorise the use of mobile devices by a pupil where it is seen to be for safety or precautionary use. • Students are not permitted to access the school’s Wi-Fi system at any times using their personal mobile devicesdevices and hand-held computers. • Personal mobile devices are not permitted to be used during school hours by students. • Students are permitted to use hand-held computers which have been provided or authorised by the school or Trust, though internet access will be monitored for any inappropriate use by the Ee-Safety Officer when using these on the school premises. • The sending of inappropriate messages or images from mobile devices is prohibited. • Mobile devices will not be used to take images or videos of students or staff. • The school will be especially alert to instances of cyber bullying and will treat such instances as a matter of high priority. • The recording, taking and sharing of images, video and audio on any mobile phone is to be avoided; except where it has been explicitly agreed otherwise by the Headteacher/Principal. Such authorised use is to be monitored and recorded. • The Trust reserves the right to search the content of any mobile device or smart watch handheld devices on the Trust premises where there is a reasonable suspicion that it may contain undesirable material, including those which promote pornography, violence or bullying. Staff mobiles or hand held devices may be searched at any time as part of routine monitoring. • Mobile phones and personally-owned mobile devices brought in to the school or Trust are the responsibility of the device owner. The Trust accepts no responsibility for the loss, theft or damage of personally-owned mobile phones or mobile devices. • The Bluetooth or similar function of a mobile phone must should be switched off at all times and not be used to send images or files to other mobile phones. • No images or videos should be taken on mobile phones or personally-owned mobile devices without the prior written consent of the person or people concerned. • Mobile Phones and personally-owned devices will be switched off or switched to ‘silent’ mode during school hours. Bluetooth communication should be ‘hidden’ or switched off and mobile phones or personally-owned devices will not be used during teaching periods unless permission has been granted by a member of the senior leadership team in emergency circumstances. • Students’ use of personal devices ✓ Hope Sentamu Learning Trust York strongly advises that student mobile phones should not be brought into school. However, we accept that there may be particular circumstances in which a parent wishes their child to have a mobile phone for their own safety. ✓ If a student breaches Trust policy, then the phone or device will be confiscated and will be held in a secure place in the school office. Mobile phones and devices will be released to parents or carers when agreed by the Headteacher/Principal. ✓ If a student needs to contact his or her parents or carers, they will be allowed to use a school phone. Parents are advised not to contact their child via their mobile phone during the school day, but to contact the school office. ✓ Students should protect their phone numbers by only giving them to trusted friends and family members. Students will be instructed in safe and appropriate use of mobile phones and personally-owned devices and will be made aware of boundaries and consequences.
4.6 . Email • Students may only use school issued approved e-mail accounts on the school system. • The use of personal email accounts to send and receive personal data or information is prohibited. • No sensitive personal data shall be sent to any other students, staff or third parties via email. • Students are made aware that all email messages are monitored and that the filtering system will detect inappropriate links, viruses, malware and profanity. • Any emails sent by students to external organisations will be overseen by their class teacher and must be authorised before sending. • Chain letters, spam and all other emails from unknown sources must be deleted without opening. The forwarding of chain letters is not permitted. • Students must immediately tell a teacher if they receive an offensive e-mail. • In e-mail communication, students must not reveal their personal details or those of others, or arrange to meet anyone without specific permission. • Incoming e-mail should be treated as suspicious and attachments not opened unless the author is known. • The Trust: ✓ Does not publish personal e-mail addresses of students or staff on the Trust or individual school websites. ✓ Will contact the Police if one of our staff or students receives an e-mail that we consider to be of concern is particularly disturbing or breaks the law. ✓ Will ensure that email accounts are maintained and up to date. date ✓ Reports messages relating to or in support of illegal activities to the relevant Authority and if necessary to the Police. ✓ Knows that spam, phishing and virus attachments can make e mails dangerous.
4.7 . Social networking and personal publishing • Use of social media on behalf of the school will be conducted following the processes outlined in our Social Media Policy. • Access to social networking sites will be filtered as appropriate. Newsgroups will be blocked unless a specific use is approved. • Should access be needed to social networking sites for any reason, this will be monitored and controlled by staff at all times and must be first authorised by the Headteacher/Principal. • Students are regularly educated on the implications of posting personal data online outside of the school. • Students will be advised never to give out personal details of any kind which may identify them, their friends or their location. • Students will be advised to use nicknames and avatars when using social networking sites. • Teachers are instructed not to run social network spaces for student use on a personal basis or to open up their own spaces to their students, but to use the school’s preferred system for such communications. Managing filtering • If students come across unsuitable on-line materials, the site must be reported to the e- Safety Coordinator. • Senior staff will ensure that regular checks are made to ensure that the filtering methods selected are appropriate, effective and reasonable. Managing videoconferencing & webcam use • Videoconferencing should use the educational broadband network to ensure quality of service and security. • Students must ask permission from the supervising teacher before making or answering a videoconference call. • Videoconferencing and webcam use will be appropriately supervised. Managing emerging technologies • Emerging technologies will be examined for educational benefit and a risk assessment will be carried out before use in school is allowed. • Mobile phones will not be used during school time. The sending of abusive or inappropriate text messages or files by Bluetooth or any other means is forbidden. • The use by students of cameras in mobile phones will be kept under review. • Staff will not use personal mobile phones to communicate with children, or use them to capture images of them. Protecting personal data • Personal data will be recorded, processed, transferred and made available as stipulated in the Hope Learning Trust Data Protection Policy. The policy is available on request or can be viewed on line at xxx.xxxxxxxxxxxxxxxxx.xxx. This policy complies with GDPR (2018).
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Managing Internet Access. 4.1 Internet access: ● Internet access will be authorised once parents and students pupils have returned the signed Acceptable Use Agreement (Appendix A). ● A record will be kept of all students pupils who have been granted internet access. Students● Pupils’ passwords will be changed on a regular basis and their activity is continuously monitored by the E-Safety Officer. ● Management systems will be in place to allow teachers and members of staff to control workstations and monitor studentspupils’ activity. ● Effective filtering systems will be established to eradicate any potential risks to students pupils through access to, or trying to access, certain websites which are harmful or use inappropriate material. ● Filtering systems will be used which are relevant to studentspupils’ age ranges, their frequency of use of ICT systems, and the proportionality of costs compared to risks. ● The LGC Trust will ensure that use of appropriate filters and monitoring systems does not lead to ‘over blocking’, such that there are unreasonable restrictions as to what students pupils can be taught with regards to online teaching and safeguarding. ● Any requests by staff for websites to be added or removed from the filtering list must be first authorised by the Headteacher/PrincipalChief Operating Officer. ● All school systems will be protected by up-to-date virus software. An agreed procedure will be in place for the provision of temporary users, e.g. .
g. volunteers. These will be applicable to provided with a 24 hour guest user accounts and will only permit limited access right, or a set period of time agreed with the School Business Manager, Site Services Manager or Headteacher/Principal. Master users’ passwords will be available to the Headteacher/Principal for regular monitoring of activitysystem. ● Personal use will only be monitored by the Chief Operating Officer and, when applicable, the E-Safety Officer for access to any inappropriate or explicit sites, where it is justifiable to be necessary and in doing so, would outweigh the need for privacy. ● Personal accounts must not be used for online streaming within the classroom or any other activity within the school community; this activity strictly contravenes copyright legislation. Only school based accounts can be utilised and the whitelisting of streaming sites must be approved by the Chief Operating Officer.
4.2 Information system security School ● Trust wide ICT systems security will be reviewed regularly. ● Security strategies will be discussed with the Trust and their appointed Strategic IT Partner. ● Network profiles for each pupil and staff member are created, in which the individual must enter a username and personal password when accessing the ICT systems within the school. ● Passwords have a minimum and maximum length, to prevent ‘easy’ passwords or mistakes when creating passwords. These will be alpha-numeric and must contain a symbol. ● Passwords will expire after 90 days to ensure maximum security for pupil and staff accounts. ● Passwords should be stored using non-reversible encryption.
4.3 Virus management ● Technical security features, such as virus software, are kept up-to-date and managed by the E-Safety Officer. ● The E-Safety Officer will ensure that the filtering of websites and downloads is up-to- to-date and monitored.
4.4 E-safety committee ● The E-safety Policy policy implementation will be monitored and evaluated by the school’s e-Safety committee on a termly basis. ● The committee will include a member of the SLT, the E-Safety Officer and the Designated/ Safeguarding Lead (DSL) and, where applicable, the Deputy Designated Safeguarding Lead (DDSL), as well as members of the LGC. ● Copies of minutes/actions from meetings must be submitted to the Chief Operating Officer of HSLT for review.
4.5 Mobile devices and hand-held computers (including tablets and iPads) The Headteacher/Principal may authorise the use of mobile devices by a pupil where it is seen to be for safety or precautionary use. Students ● Pupils are not permitted to access the school’s Wi-Fi system at any times using their personal mobile devices. ● Personal mobile devices are not permitted to be used during school hours by studentspupils. Students ● Pupils are permitted to use hand-held computers which have been provided or authorised by the school or Trust, though internet access will be monitored for any inappropriate use by the Chief Operating Officer or E-Safety Officer when using these on the school premises. ● The sending of inappropriate messages or images from mobile devices is prohibited. ● Mobile devices will not be used to take images or videos of students pupils or staff. ● The Trust wide monitoring software will alert the school will be especially alert to instances of cyber bullying and or activities that will treat compromise safeguarding; such instances as a matter of high priority. ● The recording, taking and sharing of images, video and audio on any mobile phone is to be avoided; except where it has been explicitly agreed otherwise by the Headteacher/Principal. Such authorised use is to be monitored and recorded. ● The Trust reserves the right to search the content of any mobile device or smart watch on the Trust premises where there is a reasonable suspicion that it may contain undesirable material, including those which promote pornography, violence or bullying. Staff mobiles or hand held devices may be searched at any time as part of routine monitoring. ● Mobile phones and personally-owned devices brought in to the school or Trust are the responsibility of the device owner. The Trust accepts no responsibility for the loss, theft or damage of personally-owned mobile phones or devices. ● The Bluetooth or similar function of a mobile phone must be switched off at all times and not be used to send images or files to other mobile phones. ● No images or videos should be taken on personally-owned mobile devices without the prior written consent of the person or people concerned. ● Mobile devices will be switched off or switched to ‘silent’ mode during school hours. Bluetooth communication should be ‘hidden’ or switched off and mobile phones or personally-owned devices will not be used during teaching periods unless permission has been granted by a member of the senior leadership team in emergency circumstances. Students● Pupils’ use of personal devices ✔ Hope Sentamu Learning Trust strongly advises that student mobile phones should not be brought into school. However, we accept that there may be particular circumstances in which a parent wishes their child to have a mobile phone for their own safety. ✔ If a student breaches Trust policy, then the phone or device will be confiscated and will be held in a secure place in the school office. Mobile phones and devices will be released to parents or carers when agreed by the Headteacher/Principal. ✔ If a student needs to contact his or her parents or carers, they will be allowed to use a school phone. Parents are advised not to contact their child via their mobile phone during the school day, but to contact the school office. Students ✔ Pupils should protect their phone numbers by only giving them to trusted friends and family members. Students Pupils will be instructed in safe and appropriate use of mobile phones and personally-owned devices and will be made aware of boundaries and consequences.
4.6 Email Students ● Pupils may only use school issued e-mail accounts via the allocated Gmail account on the school system. ● Pupils may only open email attachments from people they know, or their teacher has approved. ● The use of personal email accounts to send and receive personal data or information is prohibited. ● No sensitive personal data shall be sent to any other studentspupils, staff or third parties via email. Students ● Pupils are made aware that all email messages are monitored and that the filtering system will detect inappropriate links, viruses, malware and profanity. ● Any emails sent by students pupils to external organisations will be overseen by their class teacher and must be authorised before sending. ● Chain letters, spam and all other emails from unknown sources must be deleted without opening. The forwarding of chain letters is not permitted. Students ● Pupils must immediately tell a teacher teacher, Designated Safeguarding Lead or, where applicable, the Deputy Designated Safeguarding Lead, if they receive an offensive e-mailemail. ● In e-mail communication, students pupils must not reveal their personal details or those of others, or arrange to meet anyone without specific permission. ● Incoming e-mail should be treated as suspicious and attachments not opened unless the author is known. ● The Trust: ✔ Does not publish personal e-mail email addresses of students pupils or staff on the Trust or individual school websites. ✔ Will contact the Police if one of our staff or students pupils receives an e-mail email that we consider to be of concern or breaks the law. ✔ Will ensure that email accounts are maintained and up to date. ✔ Reports messages relating to or in support of illegal activities to the relevant Authority and if necessary to the Police. ✔ Knows that spam, phishing and virus attachments can make e mails emails dangerous.
4.7 Social networking and personal publishing ● Use of social media on behalf of the school will be conducted following the processes outlined in our Social Media Policy. ● Access to social networking sites will be filtered as appropriate. Newsgroups will be blocked unless a specific use is approved. ● Should access be needed to social networking sites for any reason, this will be monitored and controlled by staff at all times and must be first authorised by the Headteacher/Principal. Students ● Pupils are regularly educated on the implications of posting personal data online outside of the school. Students ● Pupils will be advised never to give out personal details of any kind which may identify them, their friends or their location. Students ● Pupils will be advised to use nicknames and avatars when using social networking sites. ● Teachers are instructed not to run social network spaces for student use on a personal basis or to open up their own spaces to their studentspupils, but to use the school’s preferred system for such communications.
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