Obtaining Bids / Proposals. The XXXX contractor shall solicit competitive lump sum proposals from trade contractors or subcontractors for the performance of all elements of the Project, establish criteria for determining the bid or proposal that provides the best value to the Owner, and consult with Owner and Designer on strategy for procurement. A minimum of three (3) bids / proposals shall be solicited. The XXXX contractor shall notify the Owner and Designer in writing in advance of the date in which bids / proposals are due for the various bid packages as well as facilitate transparency through Owner oversight of the bid / proposal process and XXXX contractor receipt of subcontract bids. The XXXX contractor shall schedule and conduct pre-bid / pre-proposal conferences with interested proposers, subcontractors, material suppliers, equipment suppliers, and record minutes of the conferences. The XXXX contractor shall provide sufficient notice to Owner and Designer of all such conferences. The XXXX contractor shall review the proposals in a manner that does not disclose the contents of any proposal to persons outside the Owner and Designer during this selection process. Based on the selection criteria included in the proposals process, the XXXX contractor shall recommend to the Owner the bid / proposal that provides the best value to the Owner for the Project. Upon Owner’s written concurrence in the recommendation, the XXXX contractor may negotiate the terms of the subcontract with the apparent best value bidder / proposer.
