Official Files. 26.1 Copies of documents on an Employee’s official file, which may give rise to disciplinary action, shall be supplied concurrently to the Employee, with a copy to the Union. 26.2 Disciplinary actions taken and becoming part of the Employee’s official file shall be removed after eighteen (18) months have elapsed, providing other disciplinary actions have not been issued within that period. 26.3 Where an infraction, giving rise to a grievance, has been disproved, any reference to the disciplinary action taken by the University relating to the infraction shall be removed from the Employee’s official file. 26.4 For the purposes of promotion/transfer, the University shall not rely on documentation relating to past performance that has not previously been provided to the Employee. 26.5 An employee, or Union representative who has been given authorization in writing by the employee, may have access to the Employee’s official file, in Human Resources, in the presence of the Senior Director, Human Resources or appointed designate. 26.6 Upon written request, an Employee shall be provided with a copy of any document in their file. 26.7 There shall be only one (1) recognized Employee official file and that file will be maintained in Human Resources.
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Samples: Collective Bargaining Agreement, Collective Bargaining Agreement, Collective Bargaining Agreement
Official Files.
26.1 Copies of documents on an Employee’s official file, which may give rise to disciplinary action, shall be supplied concurrently to the Employee, with a copy to the Union.
26.2 Disciplinary actions taken and becoming part of the Employee’s official file shall be removed after eighteen (18) months have elapsed, providing other disciplinary actions have not been issued within that period.
26.3 Where an infraction, giving rise to a grievance, has been disproved, any reference to the disciplinary action taken by the University relating to the infraction shall be removed from the Employee’s official file.
26.4 For the purposes of promotion/transfer, the University shall not rely on documentation relating to past performance that has not previously been provided to the Employee.
26.5 An employee, or Union representative who has been given authorization in writing by the employee, may have access to the Employee’s official file, in Human Resources, in the presence of the Senior DirectorAssociate Vice President, Human Resources People & Culture or appointed designate.
26.6 Upon written request, an Employee shall be provided with a copy of any document in their file.
26.7 There shall be only one (1) recognized Employee official file and that file will be maintained in Human Resources.
Appears in 1 contract
Samples: Collective Bargaining Agreement
Official Files. 26.1 Copies of documents on an Employee’s official file, which may give rise to disciplinary action, shall be supplied concurrently to the Employee, with a copy to the Union.
26.2 Disciplinary actions taken and becoming part of the Employee’s official file shall be removed after eighteen (18) months have elapsed, providing other disciplinary actions have not been issued within that period.
26.3 Where an infraction, giving rise to a grievance, has been disproved, any reference to the disciplinary action taken by the University relating to the infraction shall be removed from the Employee’s official file.
26.4 For the purposes of promotion/transfer, the University shall not rely on documentation relating to past performance that has not previously been provided to the Employee.
26.5 An employee, or Union representative who has been given authorization in writing by the employee, may have access to the Employee’s official file, in Human Resources, in the presence of the Senior DirectorAssociate Vice President, Human Resources People & Culture or appointed designate.
26.6 Upon written request, an Employee shall be provided with a copy of any document in their file.
26.7 There shall be only one (1) recognized Employee official file and that file will be maintained in Human Resources.
Appears in 1 contract
Samples: Collective Bargaining Agreement
Official Files. 26.1 Copies of documents on an Employee’s official file, which may give rise to disciplinary action, shall be supplied concurrently to the Employee, with a copy to the Union.
26.2 Disciplinary actions taken and becoming part of the Employee’s official file shall be removed after eighteen (18) months have elapsed, providing other disciplinary actions have not been issued within that period.
26.3 Where an infraction, giving rise to a grievance, has been disproved, any reference to the disciplinary action taken by the University relating to the infraction shall be removed from the Employee’s official file.
26.4 For the purposes of promotion/transfer, the University shall not rely on documentation relating to past performance that has not previously been provided to the Employee.
26.5 An employee, or Union representative who has been given authorization in writing by the employee, may have access to the Employee’s official file, in Human Resources, in the presence of the Senior Director, Human Resources or appointed designate.
26.6 Upon written request, an Employee shall be provided with a copy of any document in their file.
26.7 There shall be only one (1) recognized Employee official file and that file will be maintained in Human Resources.
Appears in 1 contract
Samples: Collective Bargaining Agreement
