Common use of Oversight and Awareness Clause in Contracts

Oversight and Awareness. i. All functions must be registered with the IFC. a. Tier I events must be registered at least 48 hours in advance b. Tier II events must be registered prior to the event. ii. Sober brothers must have key access to each room in the fraternity house during a fraternity function. iii. The chapter must submit two formalized risk management plans to the IFC at the beginning of each semester. a. The two plans will delineate safety procedures for events hosted before (daytime) and after (nighttime) 9:00 pm. b. The plans must include emergency management procedures. In the spirit of mutual responsibility for the health and safety of members of ISC, MGC and NPHC organizations and their guests, social events co-hosted or co-sponsored by any ISC, MGC, or NPHC organization and an IFC fraternity are subject to the IFC social function safety protocols set forth in the IFC Addendum to this Agreement. As such, any ISC, MGC or NPHC organization co-hosting or co-sponsoring a social function with an IFC fraternity is equally responsible and accountable for enforcing these social function safety protocols as well as those mandated by their inter/national organization. Accountability will be addressed through systems established by each council (if applicable), their inter/national fraternal organization, or the University Judiciary Committee (if such violation also constitutes a violation of the Standards of Conduct). [NIC members include all IFC fraternities except Kappa Alpha Order, Kappa Sigma, Phi Delta Theta, Phi Society, St. Xxxxxxx Xxxx (Delta Psi), Tau Kappa Epsilon, Theta Delta Chi and Sigma Phi Epsilon Colony, and also includes NPHC fraternities Alpha Phi Alpha, Kappa Alpha Psi and Phi Beta Sigma] In any activity or event sponsored or endorsed by the chapter/organization, including those that occur on or off organizational/chapter premises: 1. The chapter/organization, members and guests must comply with all federal, state, provincial and local laws. No person under the legal drinking age may possess, consume, provide or be provided alcoholic beverages. 2. The chapter/organization, members and guests must follow the federal law regarding illegal drugs and controlled substances. No person may possess, use, provide, distribute, sell, and/or manufacture illegal drugs or other controlled substances while on chapter/organizational premises or at any activity or event sponsored or endorsed by the chapter/organization. 3. Alcoholic beverages must either be: a. Provided and sold on a per-drink basis by a licensed and insured third-party vendor (e.g., restaurant, bar, caterer, etc.); or b. Brought by individual members and guests through a bring your own beverage (“BYOB”) system. 4. Common sources of alcohol, including bulk quantities, which are not being served by a licensed and insured third party vendor, are prohibited (i.e., amounts of alcohol greater than what a reasonable person should consume over the duration of an event). 5. Alcoholic beverages must not be purchased with chapter/organizational funds or funds pooled by members or guests (e.g., admission fees, cover fees, collecting funds through digital apps, etc.). 6. A chapter/organization must not co-host or co-sponsor, or in any way participate in, an activity or event with another group or entity that purchases or provides alcohol. 7. A chapter/organization must not co-host or co-sponsor an event with a bar, event promoter, or alcohol distributor; however, a chapter/organization may rent a bar, restaurant, or other licensed and insured third-party vendor to host a chapter/organization event. 8. Attendance by non-members at any event where alcohol is present must be by invitation only, and the chapter/organization must utilize a guest list system. Attendance at events with alcohol is limited to a 3:1 maximum guest-to-member ratio, and must not exceed local fire or building code capacity of the chapter/organizational premises or host venue. 9. Any event or activity related to the new member joining process (e.g., recruitment, intake, rush, etc.) must be substance free. No alcohol or drugs may be present if the event or activity is related to new member activities, meetings, or initiation into an organization, including but not limited to “bid night,” “big/little” events or activities, “family” events or activities, and any ritual or ceremony. 10. The chapter/organization, members or guests must not permit, encourage, coerce, glorify or participate in any activities involving the rapid consumption of alcohol, such as drinking games.

Oversight and Awareness. i. All functions must be registered with the IFC. a. Tier I events must be registered at least 48 hours in advance b. Tier II events must be registered prior to the event. ii. Sober brothers must have key access to each room in the fraternity house during a fraternity function. iii. The chapter must submit two formalized risk management plans to the IFC at the beginning of each semester. a. The two plans will delineate safety procedures for events hosted before (daytime) and after (nighttime) 9:00 pm. b. The plans must include emergency management procedures. In the spirit of mutual responsibility for the health and safety of members of ISC, MGC and NPHC organizations and their guests, social events co-hosted or co-sponsored by any ISC, MGC, or NPHC organization and an IFC fraternity are subject to the IFC social function safety protocols set forth in the IFC Addendum to this Agreement. As such, any ISC, MGC or NPHC organization co-hosting or co-sponsoring a social function with an IFC fraternity is equally responsible and accountable for enforcing these social function safety protocols as well as those mandated by their inter/national organization. Accountability will be addressed through systems established by each council (if applicable), their inter/national fraternal organization, or the University Judiciary Committee (if such violation also constitutes a violation of the Standards of Conduct). [NIC members include all IFC fraternities except Kappa Alpha Order, except- Kappa Sigma, Phi Delta Theta, Phi Society, St. Xxxxxxx Xxxx (Delta Psi), Tau Kappa Epsilon, Theta Delta Chi and Sigma Phi Epsilon ColonyEpsilon, and also includes NPHC fraternities Alpha Phi Alpha, Kappa Alpha Psi and Phi Beta SigmaandKappa Alpha Psi. ] In any activity or event sponsored or endorsed by the chapter/organization, including those that occur on or off organizational/chapter premises: 1. The chapter/organization, members and guests must comply with all federal, state, provincial and local laws. No person under the legal drinking age may possess, consume, provide or be provided alcoholic beverages. 2. The chapter/organization, members and guests must follow the federal law regarding illegal drugs and controlled substances. No person may possess, use, provide, distribute, sell, and/or manufacture illegal drugs or other controlled substances while on chapter/organizational premises or at any activity or event sponsored or endorsed by the chapter/organization. 3. Alcoholic beverages must either be: a. Provided and sold on a per-drink basis by a licensed and insured third-party vendor (e.g., restaurant, bar, caterer, etc.); or b. Brought by individual members and guests through a bring your own beverage (“BYOB”) system. 4. Common sources of alcohol, including bulk quantities, which are not being served by a licensed and insured third party vendor, are prohibited (i.e., amounts of alcohol greater than what a reasonable person should consume over the duration of an event). 5. Alcoholic beverages must not be purchased with chapter/organizational funds or funds pooled by members or guests (e.g., admission fees, cover fees, collecting funds through digital apps, etc.). 6. A chapter/organization must not co-host or co-sponsor, or in any way participate in, an activity or event with another group or entity that purchases or provides alcohol. 7. A chapter/organization must not co-host or co-sponsor an event with a bar, event promoter, or alcohol distributor; however, a chapter/organization may rent a bar, restaurant, or other licensed and insured third-party vendor to host a chapter/organization event. 8. Attendance by non-members at any event where alcohol is present must be by invitation only, and the chapter/organization must utilize a guest list system. Attendance at events with alcohol is limited to a 3:1 maximum guest-to-member ratio, and must not exceed local fire or building code capacity of the chapter/organizational premises or host venue. 9. Any event or activity related to the new member joining process (e.g., recruitment, intake, rush, etc.) must be substance free. No alcohol or drugs may be present if the event or activity is related to new member activities, meetings, or initiation into an organization, including but not limited to “bid night,” “big/little” events or activities, “family” events or activities, and any ritual or ceremony. 10. The chapter/organization, members or guests must not permit, encourage, coerce, glorify or participate in any activities involving the rapid consumption of alcohol, such as drinking games.

Oversight and Awareness. i. All functions must be registered with the IFC. a. Tier I events must be registered at least 48 hours in advance b. Tier II events must be registered prior to the event. ii. Sober brothers must have key access to each room in the fraternity house during a fraternity function. iii. The chapter must submit two formalized risk management plans to the IFC at the beginning of each semester. a. The two plans will delineate safety procedures for events hosted before (daytime) and after (nighttime) 9:00 pm. b. The plans must include emergency management procedures. In the spirit of mutual responsibility for the health and safety of members of ISC, MGC and NPHC organizations and their guests, social events co-hosted or co-sponsored by any ISC, MGC, or NPHC organization and an IFC fraternity are subject to the IFC social function safety protocols set forth in the IFC Addendum to this Agreement. As such, any ISC, MGC or NPHC organization co-hosting or co-sponsoring a social function with an IFC fraternity is equally responsible and accountable for enforcing these social function safety protocols as well as those mandated by their inter/national organization. Accountability will be addressed through systems established by each council (if applicable), their inter/national fraternal organization, or the University Judiciary Committee (if such violation also constitutes a violation of the Standards of Conduct). [NIC members include all IFC fraternities except Kappa Alpha Order, Kappa Sigma, Phi Delta Theta, Phi Society, St. Xxxxxxx Xxxx (Delta Psi), Tau Kappa Epsilon, Theta Delta Chi and Sigma Phi Epsilon ColonyEpsilon, and also includes NPHC fraternities Alpha Phi Alpha, Kappa Alpha Psi and Phi Beta Sigma] In any activity or event sponsored or endorsed by the chapter/organization, including those that occur on or off organizational/chapter premises: 1. The chapter/organization, members and guests must comply with all federal, state, provincial and local laws. No person under the legal drinking age may possess, consume, provide or be provided alcoholic beverages. 2. The chapter/organization, members and guests must follow the federal law regarding illegal drugs and controlled substances. No person may possess, use, provide, distribute, sell, and/or manufacture illegal drugs or other controlled substances while on chapter/organizational premises or at any activity or event sponsored or endorsed by the chapter/organization. 3. Alcoholic beverages must either be: a. Provided and sold on a per-drink basis by a licensed and insured third-party vendor (e.g., restaurant, bar, caterer, etc.); or b. Brought by individual members and guests through a bring your own beverage (“BYOB”) system. 4. Common sources of alcohol, including bulk quantities, which are not being served by a licensed and insured third party vendor, are prohibited (i.e., amounts of alcohol greater than what a reasonable person should consume over the duration of an event). 5. Alcoholic beverages must not be purchased with chapter/organizational funds or funds pooled by members or guests (e.g., admission fees, cover fees, collecting funds through digital apps, etc.). 6. A chapter/organization must not co-host or co-sponsor, or in any way participate in, an activity or event with another group or entity that purchases or provides alcohol. 7. A chapter/organization must not co-host or co-sponsor an event with a bar, event promoter, or alcohol distributor; however, a chapter/organization may rent a bar, restaurant, or other licensed and insured third-party vendor to host a chapter/organization event. 8. Attendance by non-members at any event where alcohol is present must be by invitation only, and the chapter/organization must utilize a guest list system. Attendance at events with alcohol is limited to a 3:1 maximum guest-to-member ratio, and must not exceed local fire or building code capacity of the chapter/organizational premises or host venue. 9. Any event or activity related to the new member joining process (e.g., recruitment, intake, rush, etc.) must be substance free. No alcohol or drugs may be present if the event or activity is related to new member activities, meetings, or initiation into an organization, including but not limited to “bid night,” “big/little” events or activities, “family” events or activities, and any ritual or ceremony. 10. The chapter/organization, members or guests must not permit, encourage, coerce, glorify or participate in any activities involving the rapid consumption of alcohol, such as drinking games.