Common use of Overtime Administration Clause in Contracts

Overtime Administration. A. Except as otherwise modified by terms of this Agreement, the responsibility for the determination of the need for overtime, the number of hours to be worked and the number of employees by classes shall be vested in the Chief of Fire or his designated representative. B. The parties agree as to the principle of overtime selection by rotation. Overtime shall be rotated within the ranks of Firefighter, Firefighter-Life Squad Paramedic Supervisor and Paramedic/EMS Coordinator as a single group. Officer rotation shall be by the ranks of Fire Lieutenant and Fire Captain as a single group. If an acting officer creates the vacancy, then the call-in will be made from the officers’ overtime list. When an officer’s vacancy occurs either by schedule or call-in and there is an officer filling a firefighter’s position, the officer will be moved to the vacant officer’s position and a firefighter will be called from the firefighter’s overtime list. A call-in from the firefighter’s overtime list will also be utilized if an officer filling a firefighter’s position calls in sick. When a captain is acting as shift commander, any vacancy created in the lineup and causing overtime will be filled by call-in from the appropriate list as stated in this Article. Should the acting shift commander call in unable to report for duty or leave duty prior to completing the shift, a deputy chief will be called for overtime. For purposes of this Article, the lineup will be official at 0800 the morning the shift leaves duty. Up to that point, the Association agrees that the lineup may change at the shift commander’s discretion but consistent with any other provisions in this Agreement. C. As a means of rotation, overtime shall be offered first to the employee who, within his/her Rotation Group, stands lowest in accumulated overtime hours. In the event that two (2) or more employees within a Rotation Group have the same number of accumulated overtime hours, then the available overtime shall be offered first to the person having the greatest seniority within the Fire Division. D. Notification of the need for overtime will be done by means of an electronic system maintained by the Municipality. Any overtime opportunity where no member has accepted the overtime through the notification process stated above, will be considered mandatory overtime and the first employee, who is not completing a forty-eight (48) hour shift due to working a trade or overtime, contacted may not refuse the overtime. Hours worked as a result of such mandatory overtime shall not be charged to the employee’s overtime accumulation. • If a member is contacted, he or she cannot refuse the mandated overtime. • If he or she has been mandated and has worked mandatory overtime within the past four weeks, he or she can ask the shift commander to continue to call through the list and mandate the next person he contacts. • If the shift commander will continue to call though the list and he will mandate the next eligible member he contacts. • If the shift commander cannot mandate anyone else, the original member will have to work the overtime. • If the member mandated to work can arrange for someone else in the appropriate classification to work the overtime, both members can arrange that with the shift commander. E. Both IAFF and the chief agree that members assigned to 24-hour shifts are subject to potentially long hours and strenuous work. In the interest of safety, the following guidelines will address work hours limitations for line fire duty. • Members will not be permitted to work more than 52 hours consecutively • Members will not be permitted to work more than 72 hours in any four consecutive days, excluding early relief and shift holdover. • Members shall not be mandated to work if doing so would cause them to work hours on more than three out of four consecutive shifts. • Training hours shall not be counted in the work hours limitations. F. Members shall maintain a phone contact number to be used for notification and calls. G. The shift commander shall be responsible for notification and administration of overtime call in procedures. The shift commander may delegate this duty or he may contact the fire chief or chief’s designee to perform the duty if necessary due to unusual circumstances. H. The shift commander shall use the following procedures when filling known overtime needs for the following shift: a. Structural overtime: i. When the roster for the following tour is completed, evaluate the need Example: A Shift will request coverage for structural overtime for the following A Shift and the B Shift commander will award the overtime for the following A Shift. 1. Send the overtime notification for the next shift by 1600 hours, if possible 2. State the times that must be covered in 12-hour increments unless shorter times are necessary 3. 0800-2000 is the first shift, 2000-0800 is the second shift 4. Other needs such as UBL or coverage for training or other leave shall be announced based on the actual duration 5. The notification will remain active from the time it is posted until 1600 hours on the following calendar day to allow members to contact the shift commander regarding their availability to work the stated overtime 6. If there is not adequate response by the electronic system to fill the overtime needs when the timeline on the notification has expired, the shift commander shall make an electronic notification to both of the overtime groups as describe in Section 1H(e) of this article. That notification will allow 2 additional hours for the original group to respond and one subsequent hour for a member in either group to respond. During that final hour, overtime will be filled an a first come, first served basis. ii. If no members have accepted the structural overtime after the two electronic notifications, the shift commander will follow the procedures to mandate a member to work the overtime. iii. Members shall respond stating the shifts for which they want to be considered (first, second, or both) as well as any other necessary coverage iv. As close to but not before 1600hours as is practical, the shift commander shall review all text and personal replies received and then award the overtime based on the lowest overtime accumulation on the list v. Members who wish to work both shifts (24 hours) who are not awarded both due to another member’s request, shall not be charged for turning down that half of the tour. Likewise, members not wishing to work a shorter duration shall not be charged for refusal of those shifts. vi. All members shall be charged for the hours worked and the time added to their overtime accumulation vii. The shift commander shall notify the members who are awarded the overtime viii. Members who are awarded the overtime shall confirm the message with the shift commander b. Overtime due to sick leave call off prior to 0600. i. Shift commanders shall use the following procedure when a member calls off sick prior to 0600 for the following shift which creates overtime. ii. When a member calls in sick for the following shift prior to 0600, the above procedure will be followed except that the time the opportunity is left open shall be determined by the shift commander based on the time of day. This time period will be communicated when the overtime notification is made. iii. The time period shall not be less than one (1) hour. iv. Prior to making the notification for the overtime, the shift commander will contact any members who requested overtime on the previous shift and give those members the opportunity to increase their assignment to cover the time. v. No additional charges will be made to any member who accepted a shorter assignment and does not wish to increase it. c. Overtime due to sick leave call off between 0600 and 0800 i. The shift commander will send out an overtime notification ii. If there is not adequate response by the electronic system to fill the overtime needs, the shift commander shall make an electronic notification to the other overtime group as describe in Section 1H(e) of this article. iii. The time the opportunity to respond is left open shall be determined by the shift commander based on the time of day. That time period will be communicated when the notification is sent. iv. The previous provisions regarding members who have already accepted overtime shall be followed d. Overtime due to call-off during the shift which results in units out of service i. This shall be treated as emergency call-in ii. The shift commander shall make the overtime notification and call through the overtime list. The first member to respond or with whom contact is made shall not be charged for the overtime hours e. Overtime notification with no response If no member has accepted the overtime once the time given to respond has expired, the shift commander shall make an electronic notification to the other overtime group as describe in Section 1H(e) of this article. The overtime will be considered mandatory overtime and the first employee, who is not completing a forty-eight (48) hour shift due to working a trade or overtime, contacted may not refuse the overtime. Hours worked as a result of such mandatory overtime shall not be charged to the employee’s overtime accumulation. If no member has accepted the structural overtime as described in Section 1H(a) of this article, the shift commander will offer the overtime to members on the other list on a voluntary basis. Example: the officer overtime will be offered to the firefighter list and firefighter overtime will be offered to the officer list. If no member from the other group accepts the overtime by 2100 hours, the shift commander will mandate a member from the original group to work the overtime. If no member has accepted the overtime due to sick leave call-off as described in Section 1H(b) or (c) of this article, the shift commander will offer the overtime to members on the other list on a voluntary basis. Example: the officer overtime will be offered to the firefighter list and firefighter overtime will be offered to the officer list. If no member from the other group accepts the overtime by the timeline set by the shift commander, consistent with the existing terms of this article, the shift commander will mandate a member from the original group to work the overtime. I. An overtime equalization or rotation list shall be maintained by the Shift Deputy Chiefs at their respective quarters and shall be adjusted daily to reflect overtime status. J. Overtime will neither be offered nor charged to an employee on sick or injury leave when the overtime need arises. Overtime will be offered to employees who are involved in a trade or scheduled off-duty for reasons of compensatory time, vacation, Xxxxx Xxx or trade. In the event of refusal in the above instances, no charge will be made to the employee’s overtime accumulation. All other overtime opportunities will be charged if refused. An employee, not on leave of absence as noted above, who refuses overtime shall be charged in the same manner as if the overtime had been worked. Employees who are off duty as a result of union business, professional leave or funeral leave will not be called for overtime and no charge will be made to the employee’s overtime accumulation. Members of the Union’s Executive Board may decline overtime due to union functions without charge to the member’s overtime accumulation. Overtime hours either accepted or refused will be credited as worked on an hour-for-hour basis. A new employee or an employee permanently promoted into the Officer Rotation Group will assume the same number of hours as the person having the greatest accumulation within that group. K. Overtime equalization or rotation procedures shall not apply in those instances wherein it is necessary to hold an employee over on shift nor in emergency situations. L. Overtime hours worked in a continuing training requirement will not be charged to the employee’s accumulation. M. In the event that an overtime opportunity is lost due to an error in administering overtime call-in procedures, the affected employee will be entitled to the next overtime opportunity. Said employee shall be allowed one opportunity to decline overtime without charge to his/her overtime balance.

Overtime Administration. A. Except as otherwise modified by terms of this Agreement, the responsibility for the determination of the need for overtime, the number of hours to be worked and the number of employees by classes shall be vested in the Chief of Fire or his designated representative. B. The parties agree as to the principle of overtime selection by rotation. Overtime shall be rotated within the ranks of Firefighter, Firefighter-Life Squad Paramedic Supervisor and Paramedic/EMS Coordinator as a single group. Officer rotation shall be by the ranks of Fire Lieutenant and Fire Captain as a single group. If an acting officer creates the vacancy, then the call-in will be made from the officers’ overtime list. When an officer’s vacancy occurs either by schedule or call-in and there is an officer filling a firefighter’s position, the officer will be moved to the vacant officer’s position and a firefighter will be called from the firefighter’s overtime list. A call-in from the firefighter’s overtime list will also be utilized if an officer filling a firefighter’s position calls in sick. When a captain is acting as shift commander, any vacancy created in the lineup and causing overtime will be filled by call-in from the appropriate list as stated in this Article. Should the acting shift commander call in unable to report for duty or leave duty prior to completing the shift, a deputy chief will be called for overtime. For purposes of this Article, the lineup will be official at 0800 the morning the shift leaves duty. Up to that point, the Association agrees that the lineup may change at the shift commander’s discretion but consistent with any other provisions in this Agreement. C. As a means of rotation, overtime shall be offered first to the employee who, within his/her Rotation Group, stands lowest in accumulated overtime hours. In the event that two (2) or more employees within a Rotation Group have the same number of accumulated overtime hours, then the available overtime shall be offered first to the person having the greatest seniority within the Fire Division. D. Notification of the need for overtime will be done by means of an electronic system maintained by the Municipality. If there is not adequate response by the electronic system to fill the overtime needs, the shift commander shall call through the overtime list once to offer the overtime to members in the appropriate rotation group. Any overtime opportunity where no member has accepted the overtime through the notification process stated above, will be considered mandatory overtime and the first employee, who is not completing a forty-eight (48) hour shift due to working a trade or overtime, contacted may not refuse the overtime. Hours worked as a result of such mandatory overtime shall not be charged to the employee’s overtime accumulation. • If a member is contacted, he or she cannot refuse the mandated overtime. • If he or she has been mandated and has worked mandatory overtime within the past four weeks, he or she can ask the shift commander to continue to call through the list and mandate the next person he contacts. • If the shift commander will continue to call though the list and he will mandate the next eligible member he contacts. • If the shift commander cannot mandate anyone else, the original member will have to work the overtime. • If the member mandated to work can arrange for someone else in the appropriate classification to work the overtime, both members can arrange that with the shift commander. E. Both IAFF and the chief agree that members assigned to 24-hour shifts are subject to potentially long hours and strenuous work. In the interest of safety, the following guidelines will address work hours limitations for line fire duty. • Members will not be permitted to work more than 52 hours consecutively • Members will not be permitted to work more than 72 hours in any four consecutive days, excluding early relief and shift holdover. • Members shall not be mandated to work if doing so would cause them to work hours on more than three out of four consecutive shifts. • Training hours shall not be counted in the work hours limitations. F. Members shall maintain a phone contact number to be used for notification and calls. G. F. The shift commander shall be responsible for notification and administration of overtime call in procedures. The shift commander may delegate this duty or he may contact the fire chief or chief’s designee to perform the duty if necessary due to unusual circumstances. H. The shift commander shall use the following procedures when filling known overtime needs for the following shift: a. Structural overtime: i. When the roster for the following tour is completed, evaluate the need Example: A Shift will request coverage for structural overtime for the following A Shift and the B Shift commander will award the overtime for the following A Shift. 1. Send the overtime notification for the next shift by 1600 hours, if possible 2. State the times that must be covered in 12-hour increments unless shorter times are necessary 3. 0800-2000 is the first shift, 2000-0800 is the second shift 4. Other needs such as UBL or coverage for training or other leave shall be announced based on the actual duration 5. The notification will remain active from the time it is posted until 1600 hours on the following calendar day to allow members to contact the shift commander regarding their availability to work the stated overtime 6. If there is not adequate response by the electronic system to fill the overtime needs when the timeline on the notification has expired, the shift commander shall make an electronic notification to both of the overtime groups as describe in Section 1H(e) of this article. That notification will allow 2 additional hours for the original group to respond and one subsequent hour for a member in either group to respond. During that final hour, overtime will be filled an a first come, first served basis. ii. If no members have accepted the structural overtime after the two electronic notifications, the shift commander will follow the procedures to mandate a member to work the overtime. iii. Members shall respond stating the shifts for which they want to be considered (first, second, or both) as well as any other necessary coverage iv. As close to but not before 1600hours as is practical, the shift commander shall review all text and personal replies received and then award the overtime based on the lowest overtime accumulation on the list v. Members who wish to work both shifts (24 hours) who are not awarded both due to another member’s request, shall not be charged for turning down that half of the tour. Likewise, members not wishing to work a shorter duration shall not be charged for refusal of those shifts. vi. All members shall be charged for the hours worked and the time added to their overtime accumulation vii. The shift commander shall notify the members who are awarded the overtime viii. Members who are awarded the overtime shall confirm the message with the shift commander b. Overtime due to sick leave call off prior to 0600. i. Shift commanders shall use the following procedure when a member calls off sick prior to 0600 for the following shift which creates overtime. ii. When a member calls in sick for the following shift prior to 0600, the above procedure will be followed except that the time the opportunity is left open shall be determined by the shift commander based on the time of day. This time period will be communicated when the overtime notification is made. iii. The time period shall not be less than one (1) hour. iv. Prior to making the notification for the overtime, the shift commander will contact any members who requested overtime on the previous shift and give those members the opportunity to increase their assignment to cover the time. v. No additional charges will be made to any member who accepted a shorter assignment and does not wish to increase it. c. Overtime due to sick leave call off between 0600 and 0800 i. The shift commander will send out an overtime notification ii. If there is not adequate response by the electronic system to fill the overtime needs, the shift commander shall make an electronic notification to the other overtime group as describe in Section 1H(e) of this article. iii. The time the opportunity to respond is left open shall be determined by the shift commander based on the time of day. That time period will be communicated when the notification is sent. iv. The previous provisions regarding members who have already accepted overtime shall be followed d. Overtime due to call-off during the shift which results in units out of service i. This shall be treated as emergency call-in ii. The shift commander shall make the overtime notification and call through the overtime list. The first member to respond or with whom contact is made shall not be charged for the overtime hours e. Overtime notification with no response If no member has accepted the overtime once the time given to respond has expired, the shift commander shall make an electronic notification to the other overtime group as describe in Section 1H(e) of this article. The overtime will be considered mandatory overtime and the first employee, who is not completing a forty-eight (48) hour shift due to working a trade or overtime, contacted may not refuse the overtime. Hours worked as a result of such mandatory overtime shall not be charged to the employee’s overtime accumulation. If no member has accepted the structural overtime as described in Section 1H(a) of this article, the shift commander will offer the overtime to members on the other list on a voluntary basis. Example: the officer overtime will be offered to the firefighter list and firefighter overtime will be offered to the officer list. If no member from the other group accepts the overtime by 2100 hours, the shift commander will mandate a member from the original group to work the overtime. If no member has accepted the overtime due to sick leave call-off as described in Section 1H(b) or (c) of this article, the shift commander will offer the overtime to members on the other list on a voluntary basis. Example: the officer overtime will be offered to the firefighter list and firefighter overtime will be offered to the officer list. If no member from the other group accepts the overtime by the timeline set by the shift commander, consistent with the existing terms of this article, the shift commander will mandate a member from the original group to work the overtime. I. An overtime equalization or rotation list shall be maintained by the Shift Deputy Chiefs at their respective quarters and shall be adjusted daily to reflect overtime status. J. Overtime will neither be offered nor charged to an employee on sick or injury leave when the overtime need arises. Overtime will be offered to employees who are involved in a trade or scheduled off-duty for reasons of compensatory time, vacation, Xxxxx Xxx or trade. In the event of refusal in the above instances, no charge will be made to the employee’s overtime accumulation. All other overtime opportunities will be charged if refused. An employee, not on leave of absence as noted above, who refuses overtime shall be charged in the same manner as if the overtime had been worked. Employees who are off duty as a result of union business, professional leave or funeral leave will not be called for overtime and no charge will be made to the employee’s overtime accumulation. Members of the Union’s Executive Board may decline overtime due to union functions without charge to the member’s overtime accumulation. Overtime hours either accepted or refused will be credited as worked on an hour-for-hour basis. A new employee or an employee permanently promoted into the Officer Rotation Group will assume the same number of hours as the person having the greatest accumulation within that group. K. Overtime equalization or rotation procedures shall not apply in those instances wherein it is necessary to hold an employee over on shift nor in emergency situations. L. Overtime hours worked in a continuing training requirement will not be charged to the employee’s accumulation. M. In the event that an overtime opportunity is lost due to an error in administering overtime call-in procedures, the affected employee will be entitled to the next overtime opportunity. Said employee shall be allowed one opportunity to decline overtime without charge to his/her overtime balance.

Overtime Administration. A. Except as otherwise modified by terms of this Agreement, the responsibility for the determination of the need for overtime, the number of hours to be worked and the number of employees by classes shall be vested in the Chief of Fire or his designated representative. B. The parties agree as to the principle of overtime selection by rotation. Overtime shall be rotated within the ranks of Firefighter, Firefighter-Life Squad Paramedic Supervisor and Paramedic/EMS Coordinator as a single group. Officer rotation shall be by the ranks of Fire Lieutenant and Fire Captain as a single group. If an acting officer creates the vacancy, then the call-in will be made from the officers’ overtime list. When an officer’s vacancy occurs either by schedule or call-in and there is an officer filling a firefighter’s position, the officer will be moved to the vacant officer’s position and a firefighter will be called from the firefighter’s overtime list. A call-in from the firefighter’s overtime list will also be utilized if an officer filling a firefighter’s position calls in sick. When a captain is acting as shift commander, any vacancy created in the lineup and causing overtime will be filled by call-in from the appropriate list as stated in this Article. Should the acting shift commander call xxxx in unable to report for duty or leave duty prior to completing the shift, a deputy chief will be called for overtime. For purposes of this Article, the lineup will be official at 0800 the morning the shift leaves duty. Up to that point, the Association agrees that the lineup may change at the shift commander’s discretion but consistent with any other provisions in this Agreement. C. As a means of rotation, overtime shall be offered first to the employee who, within his/her Rotation Group, stands lowest in accumulated overtime hours. In the event that two (2) or more employees within a Rotation Group have the same number of accumulated overtime hours, then the available overtime shall be offered first to the person having the greatest seniority within the Fire Division. D. Notification of the need for overtime will be done by means of an electronic system maintained by the Municipality. Any overtime opportunity where no member has accepted the overtime through the notification process stated above, will be considered mandatory overtime and the first employee, who is not completing a forty-eight (48) hour shift due to working a trade or overtime, contacted may not refuse the overtime. Hours worked as a result of such mandatory overtime shall not be charged to the employee’s overtime accumulation. • If a member is contacted, he or she cannot refuse the mandated overtime. • If he or she has been mandated and has worked mandatory overtime within the past four weeks, he or she can ask the shift commander to continue to call through the list and mandate the next person he contacts. • If the shift commander will continue to call though the list and he will mandate the next eligible member he contacts. • If the shift commander cannot mandate anyone else, the original member will have to work the overtime. • If the member mandated to work can arrange for someone else in the appropriate classification to work the overtime, both members can arrange that with the shift commander. E. Both IAFF and the chief agree that members assigned to 24-hour shifts are subject to potentially long hours and strenuous work. In the interest of safety, the following guidelines will address work hours limitations for line fire duty. • Members will not be permitted to work more than 52 hours consecutively • Members will not be permitted to work more than 72 hours in any four consecutive days, excluding early relief and shift holdover. • Members shall not be mandated to work if doing so would cause them to work hours on more than three out of four consecutive shifts. • Training hours shall not be counted in the work hours limitations. F. Members shall maintain a phone contact number to be used for notification and calls. G. The shift commander shall be responsible for notification and administration of overtime call in procedures. The shift commander may delegate this duty or he may contact the fire chief or chief’s designee to perform the duty if necessary due to unusual circumstances. H. The shift commander shall use the following procedures when filling known overtime needs for the following shift: a. Structural overtime: i. When the roster for the following tour is completed, evaluate the need Example: A Shift will request coverage for structural overtime for the following A Shift and the B Shift commander will award the overtime for the following A Shift. 1. Send the overtime notification for the next shift by 1600 hours, if possible 2. State the times that must be covered in 12-hour increments unless shorter times are necessary 3. 0800-2000 is the first shift, 2000-0800 is the second shift 4. Other needs such as UBL or coverage for training or other leave shall be announced based on the actual duration 5. The notification will remain active from the time it is posted until 1600 hours on the following calendar day to allow members to contact the shift commander regarding their availability to work the stated overtime 6. If there is not adequate response by the electronic system to fill the overtime needs when the timeline on the notification has expired, the shift commander shall make an electronic notification to both of the overtime groups as describe in Section 1H(e) of this article. That notification will allow 2 additional hours for the original group to respond and one subsequent hour for a member in either group to respond. During that final hour, overtime will be filled an a first come, first served basis. ii. If no members have accepted the structural overtime after the two electronic notifications, the shift commander will follow the procedures to mandate a member to work the overtime. iii. Members shall respond stating the shifts for which they want to be considered (first, second, or both) as well as any other necessary coverage iv. As close to but not before 1600hours as is practical, the shift commander shall review all text and personal replies received and then award the overtime based on the lowest overtime accumulation on the list v. Members who wish to work both shifts (24 hours) who are not awarded both due to another member’s request, shall not be charged for turning down that half of the tour. Likewise, members not wishing to work a shorter duration shall not be charged for refusal of those shifts. vi. All members shall be charged for the hours worked and the time added to their overtime accumulation vii. The shift commander shall notify the members who are awarded the overtime viii. Members who are awarded the overtime shall confirm the message with the shift commander b. Overtime due to sick leave call off prior to 0600. i. Shift commanders shall use the following procedure when a member calls off sick prior to 0600 for the following shift which creates overtime. ii. When a member calls in sick for the following shift prior to 0600, the above procedure will be followed except that the time the opportunity is left open shall be determined by the shift commander based on the time of day. This time period will be communicated when the overtime notification is made. iii. The time period shall not be less than one (1) hour. iv. Prior to making the notification for the overtime, the shift commander will contact any members who requested overtime on the previous shift and give those members the opportunity to increase their assignment to cover the time. v. No additional charges will be made to any member who accepted a shorter assignment and does not wish to increase it. c. Overtime due to sick leave call off between 0600 and 0800 i. The shift commander will send out an overtime notification ii. If there is not adequate response by the electronic system to fill the overtime needs, the shift commander shall make an electronic notification to the other overtime group as describe in Section 1H(e) of this article. iii. The time the opportunity to respond is left open shall be determined by the shift commander based on the time of day. That time period will be communicated when the notification is sent. iv. The previous provisions regarding members who have already accepted overtime shall be followed d. Overtime due to call-off during the shift which results in units out of service i. This shall be treated as emergency call-in ii. The shift commander shall make the overtime notification and call through the overtime list. The first member to respond or with whom contact is made shall not be charged for the overtime hours e. Overtime notification with no response If no member has accepted the overtime once the time given to respond has expired, the shift commander shall make an electronic notification to the other overtime group as describe in Section 1H(e) of this article. The overtime will be considered mandatory overtime and the first employee, who is not completing a forty-eight (48) hour shift due to working a trade or overtime, contacted may not refuse the overtime. Hours worked as a result of such mandatory overtime shall not be charged to the employee’s overtime accumulation. If no member has accepted the structural overtime as described in Section 1H(a) of this article, the shift commander will offer the overtime to members on the other list on a voluntary basis. Example: the officer overtime will be offered to the firefighter list and firefighter overtime will be offered to the officer list. If no member from the other group accepts the overtime by 2100 hours, the shift commander will mandate a member from the original group to work the overtime. If no member has accepted the overtime due to sick leave call-off as described in Section 1H(b) or (c) of this article, the shift commander will offer the overtime to members on the other list on a voluntary basis. Example: the officer overtime will be offered to the firefighter list and firefighter overtime will be offered to the officer list. If no member from the other group accepts the overtime by the timeline set by the shift commander, consistent with the existing terms of this article, the shift commander will mandate a member from the original group to work the overtime. I. An overtime equalization or rotation list shall be maintained by the Shift Deputy Chiefs at their respective quarters and shall be adjusted daily to reflect overtime status. J. Overtime will neither be offered nor charged to an employee on sick or injury leave when the overtime need arises. Overtime will be offered to employees who are involved in a trade or scheduled off-duty for reasons of compensatory time, vacation, Xxxxx Xxx or trade. In the event of refusal in the above instances, no charge will be made to the employee’s overtime accumulation. All other overtime opportunities will be charged if refused. An employee, not on leave of absence as noted above, who refuses overtime shall be charged in the same manner as if the overtime had been worked. Employees who are off duty as a result of union business, professional leave or funeral leave will not be called for overtime and no charge will be made to the employee’s overtime accumulation. Members of the Union’s Executive Board may decline overtime due to union functions without charge to the member’s overtime accumulation. Overtime hours either accepted or refused will be credited as worked on an hour-for-hour basis. A new employee or an employee permanently promoted into the Officer Rotation Group will assume the same number of hours as the person having the greatest accumulation within that group. K. Overtime equalization or rotation procedures shall not apply in those instances wherein it is necessary to hold an employee over on shift nor in emergency situations. L. Overtime hours worked in a continuing training requirement will not be charged to the employee’s accumulation. M. In the event that an overtime opportunity is lost due to an error in administering overtime call-in procedures, the affected employee will be entitled to the next overtime opportunity. Said employee shall be allowed one opportunity to decline overtime without charge to his/her overtime balance.

Overtime Administration. A. Except as otherwise modified by terms of this Agreement, the responsibility for the determination of the need for overtime, the number of hours to be worked and the number of employees by classes shall be vested in the Chief of Fire or his designated representative. B. The parties agree as to the principle of overtime selection by rotation. Overtime shall be rotated within the ranks of Firefighter, Firefighter-Life Squad Paramedic Supervisor and Paramedic/EMS Coordinator as a single group. Officer rotation shall be by the ranks of Fire Lieutenant and Fire Captain as a single group. If an acting officer creates the vacancy, then the call-in will be made from the officers’ overtime list. When an officer’s vacancy occurs either by schedule or call-in and there is an officer filling a firefighter’s position, the officer will be moved to the vacant officer’s position and a firefighter will be called from the firefighter’s overtime list. A call-in from the firefighter’s overtime list will also be utilized if an officer filling a firefighter’s position calls in sick. When a captain is acting as shift commander, any vacancy created in the lineup and causing overtime will be filled by call-in from the appropriate list as stated in this Article. Should the acting shift commander call xxxx in unable to report for duty or leave duty prior to completing the shift, a deputy chief will be called for overtime. For purposes of this Article, the lineup will be official at 0800 the morning the shift leaves duty. Up to that point, the Association agrees that the lineup may change at the shift commander’s discretion but consistent with any other provisions in this Agreement. C. As a means of rotation, overtime shall be offered first to the employee who, within his/her Rotation Group, stands lowest in accumulated overtime hours. In the event that two (2) or more employees within a Rotation Group have the same number of accumulated overtime hours, then the available overtime shall be offered first to the person having the greatest seniority within the Fire Division. D. Notification of the need for overtime will be done by means of an electronic system maintained by the Municipality. If there is not adequate response by the electronic system to fill the overtime needs, the shift commander shall call through the overtime list once to offer the overtime to members in the appropriate rotation group. Any overtime opportunity where no member has accepted the overtime through the notification process stated above, will be considered mandatory overtime and the first employee, who is not completing a forty-eight (48) hour shift due to working a trade or overtime, contacted may not refuse the overtime. Hours worked as a result of such mandatory overtime shall not be charged to the employee’s overtime accumulation. • If a member is contacted, he or she cannot refuse the mandated overtime. • If he or she has been mandated and has worked mandatory overtime within the past four weeks, he or she can ask the shift commander to continue to call through the list and mandate the next person he contacts. • If the shift commander will continue to call though the list and he will mandate the next eligible member he contacts. • If the shift commander cannot mandate anyone else, the original member will have to work the overtime. • If the member mandated to work can arrange for someone else in the appropriate classification to work the overtime, both members can arrange that with the shift commander. E. Both IAFF and the chief agree that members assigned to 24-hour shifts are subject to potentially long hours and strenuous work. In the interest of safety, the following guidelines will address work hours limitations for line fire duty. • Members will not be permitted to work more than 52 hours consecutively • Members will not be permitted to work more than 72 hours in any four consecutive days, excluding early relief and shift holdover. • Members shall not be mandated to work if doing so would cause them to work hours on more than three out of four consecutive shifts. • Training hours shall not be counted in the work hours limitations. F. Members shall maintain a phone contact number to be used for notification and calls. G. F. The shift commander shall be responsible for notification and administration of overtime call in procedures. The shift commander may delegate this duty or he may contact the fire chief or chief’s designee to perform the duty if necessary due to unusual circumstances. H. The shift commander shall use the following procedures when filling known overtime needs for the following shift: a. Structural overtime: i. When the roster for the following tour is completed, evaluate the need Example: A Shift will request coverage for structural overtime for the following A Shift and the B Shift commander will award the overtime for the following A Shift. 1. Send the overtime notification for the next shift by 1600 hours, if possible 2. State the times that must be covered in 12-hour increments unless shorter times are necessary 3. 0800-2000 is the first shift, 2000-0800 is the second shift 4. Other needs such as UBL or coverage for training or other leave shall be announced based on the actual duration 5. The notification will remain active from the time it is posted until 1600 hours on the following calendar day to allow members to contact the shift commander regarding their availability to work the stated overtime 6. If there is not adequate response by the electronic system to fill the overtime needs when the timeline on the notification has expired, the shift commander shall make an electronic notification to both of the overtime groups as describe in Section 1H(e) of this article. That notification will allow 2 additional hours for the original group to respond and one subsequent hour for a member in either group to respond. During that final hour, overtime will be filled an a first come, first served basis. ii. If no members have accepted the structural overtime after the two electronic notifications, the shift commander will follow the procedures to mandate a member to work the overtime. iii. Members shall respond stating the shifts for which they want to be considered (first, second, or both) as well as any other necessary coverage iv. As close to but not before 1600hours as is practical, the shift commander shall review all text and personal replies received and then award the overtime based on the lowest overtime accumulation on the list v. Members who wish to work both shifts (24 hours) who are not awarded both due to another member’s request, shall not be charged for turning down that half of the tour. Likewise, members not wishing to work a shorter duration shall not be charged for refusal of those shifts. vi. All members shall be charged for the hours worked and the time added to their overtime accumulation vii. The shift commander shall notify the members who are awarded the overtime viii. Members who are awarded the overtime shall confirm the message with the shift commander b. Overtime due to sick leave call off prior to 0600. i. Shift commanders shall use the following procedure when a member calls off sick prior to 0600 for the following shift which creates overtime. ii. When a member calls in sick for the following shift prior to 0600, the above procedure will be followed except that the time the opportunity is left open shall be determined by the shift commander based on the time of day. This time period will be communicated when the overtime notification is made. iii. The time period shall not be less than one (1) hour. iv. Prior to making the notification for the overtime, the shift commander will contact any members who requested overtime on the previous shift and give those members the opportunity to increase their assignment to cover the time. v. No additional charges will be made to any member who accepted a shorter assignment and does not wish to increase it. c. Overtime due to sick leave call off between 0600 and 0800 i. The shift commander will send out an overtime notification ii. If there is not adequate response by the electronic system to fill the overtime needs, the shift commander shall make an electronic notification to the other overtime group as describe in Section 1H(e) of this article. iii. The time the opportunity to respond is left open shall be determined by the shift commander based on the time of day. That time period will be communicated when the notification is sent. iv. The previous provisions regarding members who have already accepted overtime shall be followed d. Overtime due to call-off during the shift which results in units out of service i. This shall be treated as emergency call-in ii. The shift commander shall make the overtime notification and call through the overtime list. The first member to respond or with whom contact is made shall not be charged for the overtime hours e. Overtime notification with no response If no member has accepted the overtime once the time given to respond has expired, the shift commander shall make an electronic notification to the other overtime group as describe in Section 1H(e) of this article. The overtime will be considered mandatory overtime and the first employee, who is not completing a forty-eight (48) hour shift due to working a trade or overtime, contacted may not refuse the overtime. Hours worked as a result of such mandatory overtime shall not be charged to the employee’s overtime accumulation. If no member has accepted the structural overtime as described in Section 1H(a) of this article, the shift commander will offer the overtime to members on the other list on a voluntary basis. Example: the officer overtime will be offered to the firefighter list and firefighter overtime will be offered to the officer list. If no member from the other group accepts the overtime by 2100 hours, the shift commander will mandate a member from the original group to work the overtime. If no member has accepted the overtime due to sick leave call-off as described in Section 1H(b) or (c) of this article, the shift commander will offer the overtime to members on the other list on a voluntary basis. Example: the officer overtime will be offered to the firefighter list and firefighter overtime will be offered to the officer list. If no member from the other group accepts the overtime by the timeline set by the shift commander, consistent with the existing terms of this article, the shift commander will mandate a member from the original group to work the overtime. I. An overtime equalization or rotation list shall be maintained by the Shift Deputy Chiefs at their respective quarters and shall be adjusted daily to reflect overtime status. J. Overtime will neither be offered nor charged to an employee on sick or injury leave when the overtime need arises. Overtime will be offered to employees who are involved in a trade or scheduled off-duty for reasons of compensatory time, vacation, Xxxxx Xxx or trade. In the event of refusal in the above instances, no charge will be made to the employee’s overtime accumulation. All other overtime opportunities will be charged if refused. An employee, not on leave of absence as noted above, who refuses overtime shall be charged in the same manner as if the overtime had been worked. Employees who are off duty as a result of union business, professional leave or funeral leave will not be called for overtime and no charge will be made to the employee’s overtime accumulation. Members of the Union’s Executive Board may decline overtime due to union functions without charge to the member’s overtime accumulation. Overtime hours either accepted or refused will be credited as worked on an hour-for-hour basis. A new employee or an employee permanently promoted into the Officer Rotation Group will assume the same number of hours as the person having the greatest accumulation within that group. K. Overtime equalization or rotation procedures shall not apply in those instances wherein it is necessary to hold an employee over on shift nor in emergency situations. L. Overtime hours worked in a continuing training requirement will not be charged to the employee’s accumulation. M. In the event that an overtime opportunity is lost due to an error in administering overtime call-in procedures, the affected employee will be entitled to the next overtime opportunity. Said employee shall be allowed one opportunity to decline overtime without charge to his/her overtime balance.

Overtime Administration. A. Except as otherwise modified by terms of this Agreement, the responsibility for the determination of the need for overtime, the number of hours to be worked and the number of employees by classes shall be vested in the Chief of Fire or his designated representative. B. The parties agree as to the principle of overtime selection by rotation. Overtime shall be rotated within the ranks of Firefighter, Firefighter-Life Squad Paramedic Supervisor and Paramedic/EMS Coordinator as a single group. Officer rotation shall be by the ranks of Fire Lieutenant and Fire Captain as a single group. If an acting officer creates the vacancy, then the call-in will be made from the officers’ overtime list. When an officer’s vacancy occurs either by schedule or call-in and there is an officer filling a firefighter’s position, the officer will be moved to the vacant officer’s position and a firefighter will be called from the firefighter’s overtime list. A call-in from the firefighter’s overtime list will also be utilized if an officer filling a firefighter’s position calls in sick. When a captain is acting as shift commander, any vacancy created in the lineup and causing overtime will be filled by call-in from the appropriate list as stated in this Article. Should the acting shift commander call in unable to report for duty or leave duty prior to completing the shift, a deputy chief will be called for overtime. For purposes of this Article, the lineup will be official at 0800 the morning the shift leaves duty. Up to that point, the Association agrees that the lineup may change at the shift commander’s discretion but consistent with any other provisions in this Agreement. C. As a means of rotation, overtime shall be offered first to the employee who, within his/her Rotation Group, stands lowest in accumulated overtime hours. In the event that two (2) or more employees within a Rotation Group have the same number of accumulated overtime hours, then the available overtime shall be offered first to the person having the greatest seniority within the Fire Division. D. Notification of the need for overtime will be done by means of an electronic system maintained by the Municipality. Any overtime opportunity where no member has accepted the overtime through the notification process stated abovelist has been utilized twice, will be considered mandatory overtime and the first employee, who is not completing a forty-eight (48) hour shift due to working a trade or overtime, contacted may not refuse the overtime. Hours worked as a result of such mandatory overtime shall not be charged to the employee’s overtime accumulation. • If a member is contacted, he or she cannot refuse the mandated overtime. • If he or she has been mandated and has worked mandatory overtime within the past four weeks, he or she can ask the shift commander to continue to call through the list and mandate the next person he contacts. • If the shift commander will continue to call though the list and he will mandate the next eligible member he contacts. • If the shift commander cannot mandate anyone else, the original member will have to work the overtime. • If the member mandated to work can arrange for someone else in the appropriate classification to work the overtime, both members can arrange that with the shift commander. E. Both IAFF and the chief agree that members assigned to 24-hour shifts are subject to potentially long hours and strenuous work. In the interest of safety, the following guidelines will address work hours limitations for line fire duty. • Members will not be permitted to work more than 52 hours consecutively • Members will not be permitted to work more than 72 hours in any four consecutive days, excluding early relief and shift holdover. • Members shall not be mandated to work if doing so would cause them to work hours on more than three out of four consecutive shifts. • Training hours shall not be counted in the work hours limitations. F. Members shall maintain a phone contact number to be used for notification and calls. G. The shift commander shall be responsible for notification and administration of overtime call in procedures. The shift commander may delegate this duty or he may contact the fire chief or chief’s designee to perform the duty if necessary due to unusual circumstances. H. The shift commander shall use the following procedures when filling known overtime needs for the following shift: a. Structural overtime: i. When the roster for the following tour is completed, evaluate the need Example: A Shift will request coverage for structural overtime for the following A Shift and the B Shift commander will award the overtime for the following A Shift. 1. Send the overtime notification for the next shift by 1600 hours, if possible 2. State the times that must be covered in 12-hour increments unless shorter times are necessary 3. 0800-2000 is the first shift, 2000-0800 is the second shift 4. Other needs such as UBL or coverage for training or other leave shall be announced based on the actual duration 5. The notification will remain active from the time it is posted until 1600 hours on the following calendar day to allow members to contact the shift commander regarding their availability to work the stated overtime 6. If there is not adequate response by the electronic system to fill the overtime needs when the timeline on the notification has expired, the shift commander shall make an electronic notification to both of the overtime groups as describe in Section 1H(e) of this article. That notification will allow 2 additional hours for the original group to respond and one subsequent hour for a member in either group to respond. During that final hour, overtime will be filled an a first come, first served basis. ii. If no members have accepted the structural overtime after the two electronic notifications, the shift commander will follow the procedures to mandate a member to work the overtime. iii. Members shall respond stating the shifts for which they want to be considered (first, second, or both) as well as any other necessary coverage iv. As close to but not before 1600hours as is practical, the shift commander shall review all text and personal replies received and then award the overtime based on the lowest overtime accumulation on the list v. Members who wish to work both shifts (24 hours) who are not awarded both due to another member’s request, shall not be charged for turning down that half of the tour. Likewise, members not wishing to work a shorter duration shall not be charged for refusal of those shifts. vi. All members shall be charged for the hours worked and the time added to their overtime accumulation vii. The shift commander shall notify the members who are awarded the overtime viii. Members who are awarded the overtime shall confirm the message with the shift commander b. Overtime due to sick leave call off prior to 0600. i. Shift commanders shall use the following procedure when a member calls off sick prior to 0600 for the following shift which creates overtime. ii. When a member calls in sick for the following shift prior to 0600, the above procedure will be followed except that the time the opportunity is left open shall be determined by the shift commander based on the time of day. This time period will be communicated when the overtime notification is made. iii. The time period shall not be less than one (1) hour. iv. Prior to making the notification for the overtime, the shift commander will contact any members who requested overtime on the previous shift and give those members the opportunity to increase their assignment to cover the time. v. No additional charges will be made to any member who accepted a shorter assignment and does not wish to increase it. c. Overtime due to sick leave call off between 0600 and 0800 i. The shift commander will send out an overtime notification ii. If there is not adequate response by the electronic system to fill the overtime needs, the shift commander shall make an electronic notification to the other overtime group as describe in Section 1H(e) of this article. iii. The time the opportunity to respond is left open shall be determined by the shift commander based on the time of day. That time period will be communicated when the notification is sent. iv. The previous provisions regarding members who have already accepted overtime shall be followed d. Overtime due to call-off during the shift which results in units out of service i. This shall be treated as emergency call-in ii. The shift commander shall make the overtime notification and call through the overtime list. The first member to respond or with whom contact is made shall not be charged for the overtime hours e. Overtime notification with no response If no member has accepted the overtime once the time given to respond has expired, the shift commander shall make an electronic notification to the other overtime group as describe in Section 1H(e) of this article. The overtime will be considered mandatory overtime and the first employee, who is not completing a forty-eight (48) hour shift due to working a trade or overtime, contacted may not refuse the overtime. Hours worked as a result of such mandatory overtime shall not be charged to the employee’s overtime accumulation. If no member has accepted the structural overtime as described in Section 1H(a) of this article, the shift commander will offer the overtime to members on the other list on a voluntary basis. Example: the officer overtime will be offered to the firefighter list and firefighter overtime will be offered to the officer list. If no member from the other group accepts the overtime by 2100 hours, the shift commander will mandate a member from the original group to work the overtime. If no member has accepted the overtime due to sick leave call-off as described in Section 1H(b) or (c) of this article, the shift commander will offer the overtime to members on the other list on a voluntary basis. Example: the officer overtime will be offered to the firefighter list and firefighter overtime will be offered to the officer list. If no member from the other group accepts the overtime by the timeline set by the shift commander, consistent with the existing terms of this article, the shift commander will mandate a member from the original group to work the overtime. I. An overtime equalization or rotation list shall be maintained by the Shift Deputy Chiefs at their respective quarters and shall be adjusted daily to reflect overtime status. Effective 0800 each January 1, a new rotation list shall be developed for each Equalization Group. The new list shall reflect the accumulation standing or order of the expired list so as to assure that the first overtime available in the new year is offered to the employee whose accumulation on the previous list was lowest in total hours. J. F. Overtime will neither be offered nor charged to an employee on sick or injury leave when the overtime need arises. Overtime will be offered to employees who are involved in a trade or scheduled off-duty for reasons of compensatory time, vacation, Xxxxx Xxx or trade. In the event of refusal in the above instances, no charge will be made to the employee’s overtime accumulation. All other overtime opportunities will be charged if refused. An employee, not on leave of absence as noted above, who refuses overtime shall be charged in the same manner as if the overtime had been worked. Employees who are off duty as a result of union business, professional leave or funeral leave will not be called for overtime and no charge will be made to the employee’s overtime accumulation. Members of the Union’s Executive Board may decline overtime due to union functions without charge to the member’s overtime accumulation. Overtime hours either accepted or refused will be credited as worked on an hour-for-hour basis. A new employee or an employee permanently promoted into the Officer Rotation Group will assume the same number of hours as the person having the greatest accumulation within that group. K. G. Overtime equalization or rotation procedures shall not apply in those instances wherein it is necessary to hold an employee over on shift nor in emergency situations. L. H. Overtime hours worked in a continuing training requirement will not be charged to the employee’s accumulation. M. I. In the event that an overtime opportunity is lost due to an error in administering overtime call-in procedures, the affected employee will be entitled to the next overtime opportunity. Said employee shall be allowed one opportunity to decline overtime without charge to his/her overtime balance.