P ROCEDURE FOR MAIL-IN BALLOT Sample Clauses

P ROCEDURE FOR MAIL-IN BALLOT. When a vote concerning a proposed change to the Bylaws election is held by mail-in ballot, each member of the Cooperative shall be furnished, by mail, along with his/her written notice of the membership meeting, a mail-in ballot for the vote, and a copy of the proposed alteration, amendment or repeal. In the case of a trustee election, members of the Cooperative shall receive a ballot accompanied by a “Trustee Candidate Qualifications and Statement” information sheet, which shall describe pertinent candidate qualifications and a statement from the candidate seeking election. The Board of Trustees shall adopt a mail-in ballot system calculated to maintain the secrecy of each member’s vote. Mail-in ballots must be returned to the Cooperative’s designated recipient via return mail, sealed in the secret ballot envelope furnished by the Cooperative and received by the Cooperative or its designated recipient not later than the close of business of the day which is two (2) business days preceding the date of the meeting at which the vote is scheduled to occur. All mail-in ballots shall remain sealed until counted. Members not voting by mail-in ballot shall be entitled to vote in person at the meeting at which the election is scheduled to occur. The Board of Trustees shall adopt procedures calculated to ensure that only members not voting by mail- in ballot vote in person at the meeting.
Sample 1
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Related to P ROCEDURE FOR MAIL-IN BALLOT

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