Common use of Personnel File Contents and Inspection Clause in Contracts

Personnel File Contents and Inspection. 11.1 An employee shall have the right to view materials in his/her personnel file which may serve as a basis for affecting the status of his/her employment. 11.1.1 Such materials are not to include ratings, reports, or records which (1) were obtained prior to the employment of the person involved, (2) were prepared by identifiable examination committee members, or (3) were obtained in connection with a promotional examination. 11.1.2 Every employee shall have the right to inspect such materials upon request, provided that the request is made at a time when such person is not actually required to render services to the employing district. 11.2 Information of a derogatory nature, except material mentioned in 11.1.1 above, shall not be entered or filed unless and until the employee is given notice and an opportunity to review and comment thereon. An employee shall have the right to enter and have attached to any such derogatory statement, his own comments thereon. Such review shall take place during normal business hours, and the employee shall be released from duty for this purpose without salary reduction.

Personnel File Contents and Inspection. 11.1 An employee shall have the right to view materials 8.1.1 Materials in his/her personnel file which files of employees that may serve as a basis for affecting the status of his/her employmenttheir employment are to be made available for the inspection of the person involved. 11.1.1 Such materials are 8.1.2 This material is not to include ratings, reports, reports or records which that (1) were obtained prior to the employment of the person involved, (2) were prepared by identifiable examination committee members, or (3) were obtained in connection with a promotional examination. 11.1.2 8.1.3 Every employee shall have the right to inspect such these materials upon request, provided that the request is made at a time when such the person is not actually required to render services to the employing district. 11.2 8.1.4 Information of a derogatory nature, except material mentioned in 11.1.1 Section 8.1.2 above, shall not be entered or filed unless and until the employee is given notice and an opportunity to review and comment thereon. An employee shall have the right to enter enter, and have attached to any such derogatory statement, his his/her own comments thereon. Such The review shall take place during normal business hours, and the employee shall be released from duty for this purpose without salary reduction. 8.1.5 Upon written authorization by an employee, a representative of the Association shall be permitted to examine materials in said employee's personnel file. 8.1.6 Letters of commendation may be placed in the personnel file.