Personnel File Material. 1. Records of all professional contacts of the evaluator and the unit member related to evaluations, such as observation reports, incident reports, parent comments, and the like, may be retained. Materials in personnel files of unit members which may serve as a basis for evaluation are to be made available for the inspection of the unit member involved upon request. However, the following confidential material is not to be available for inspection: Ratings, reports or records which (1) were obtained prior to the employment of the person involved, (2) were prepared by identifiable examination committee members, or (3) were obtained in connection with a promotional examination. After four years, detrimental materials shall be removed, upon a unit member's request, from the unit member's personnel file and placed in a sealed envelope, which, is not to be opened without the unit member's prior knowledge and approval, unless required, to release by law. Anyone viewing a unit member's personnel file shall sign their name, date and reason for access. This log shall be made available to the unit member upon request. To be maintained in all personnel files: ▪ Sign-in sheet when a file is viewed ▪ Human Resource Checklist to maintain file to be initialed by H.R. employee when file is modified. Employees must set up an appointment to view their personnel file at least 24 hours in advance. 2. Information of a derogatory nature, except confidential material mentioned in the preceding paragraph, shall not be entered into the personnel file unless and until the unit member is given notice and an opportunity to review and comment thereon. A unit member shall have the right to enter, and have attached to any such derogatory statement, his/her own comments thereon. Such review shall take place during normal business hours, and the unit member shall be released from other than classroom duties for this purpose without salary reduction. The District shall make a reasonable investigation of such information, and shall not include information that such investigation shows to be false. 3. A unit member may be accompanied by his/her representative at such time as he/she reviews the material in his/her personnel file. A unit member may give written authorization to his/her representative to review the material in his/her personnel file. 4. Detrimental materials older than four years may not be used in competency hearings.
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Samples: Collective Bargaining Agreement, Collective Bargaining Agreement
Personnel File Material. 1. Records of all professional contacts of the evaluator and the unit member related to evaluations, such as observation reports, incident reports, parent comments, and the like, may be retained. A. Materials in personnel files files (District and site) of unit members which may serve as a basis for evaluation are to affecting the status of their employment shall be made available for inspection by the inspection person involved.
B. The personnel files shall contain the evaluations of the unit member involved upon request. However, the following confidential material is member's performance and any attachments as provided for in this article.
C. Information of a derogatory nature shall not to be available for inspection: Ratings, reports or records which (1) were obtained prior to the employment of the person involved, (2) were prepared by identifiable examination committee members, or (3) were obtained placed in connection with a promotional examination. After four years, detrimental materials shall be removed, upon a unit member's request, from permanent personnel file until such information is substantiated by the District and the unit member's member is supplied with a copy and has had an opportunity to respond in writing to the material and such response is attached to such statements.
1. A unit member may inspect materials in his/her personnel file and placed in file at a sealed envelope, which, is not to be opened without the unit member's prior knowledge and approval, unless required, to release by law. Anyone viewing a unit member's personnel file shall sign their name, date and reason for access. This log shall be made available time mutually convenient to the unit member upon requestand the Director(s) charged with maintaining the file. To be maintained in all personnel files: ▪ Sign-in sheet when a file is viewed ▪ Human Resource Checklist to maintain file to be initialed by H.R. employee when file is modified. Employees must set up an appointment to view their personnel file at least 24 hours in advance.
2. Information of a derogatory nature, except confidential material mentioned in the preceding paragraph, Such inspection shall not be entered into the personnel file unless and until occur at a time the unit member is given notice and an opportunity required to review and comment thereon. A unit member shall have render instructional service to the right to enter, and have attached to any such derogatory statement, his/her own comments thereon. Such review shall take place during normal business hours, and the unit member shall be released from other than classroom duties for this purpose without salary reduction. The District shall make a reasonable investigation of such information, and shall not include information that such investigation shows to be falseDistrict.
32. A unit member may be accompanied by his/her representative at such time as he/she reviews the material in his/her personnel file. A unit member may give written authorization to his/her representative is given an opportunity to review the material in his/her personnel filefile.
D. Derogatory information or allegations shall be included in the unit members personnel file only if the completion of the following steps verifies the allegation(s):
1. The supervisor has notified the unit member in writing of the allegation within twenty (20) days of the alleged event or when the supervisor could reasonably be expected to know of the event which gave rise to the allegation(s).
2. The unit member has been notified in writing of the allegation, and such allegation(s) shall be signed by the complainant.
3. The unit member has been afforded an opportunity to meet with and question the person or persons making the allegation. The allegation(s) shall not be included in the unit member's personnel file if the complainant refuses to attend the meeting.
4. Detrimental materials older than four years The alleging party has been apprised of legal constraints under which derogatory material may be placed in a unit member's file and the allegation has not be used been withdrawn.
5. The unit member has had the opportunity to have his/her written response to the allegation(s) included in competency hearingsthe file.
Appears in 1 contract
Samples: Collective Bargaining Agreement
Personnel File Material. 1. Records of all professional contacts of the evaluator and the unit member related to evaluations, such as observation reports, incident reports, parent comments, and the like, may be retained. Materials in personnel files of unit members which may serve as a basis for evaluation are to be made available for the inspection of the unit member involved upon request. However, the following confidential material is not to be available for inspection: Ratings, reports or records which (1) were obtained prior to the employment of the person involved, (2) were prepared by identifiable examination committee members, or (3) were obtained in connection with a promotional examination. After four years, detrimental materials shall be removed, upon a unit member's request, from the unit member's personnel file and placed in a sealed envelope, which, is not to be opened without the unit member's prior knowledge and approval, unless required, to release by law. Anyone viewing a unit member's personnel file shall sign their name, date and reason for access. This log shall be made available to the unit member upon request. To be maintained in all personnel files: ▪ Sign-in sheet when a file is viewed ▪ Human Resource Checklist to maintain file to be initialed by H.R. employee when file is modified. Employees must set up an appointment to view their personnel file at least 24 hours in advance.
2. Information of a derogatory nature, except confidential material mentioned in the preceding paragraph, shall not be entered into the personnel file unless and until the unit member is given notice and an opportunity to review and comment thereon. A unit member shall have the right to enter, and have attached to any such derogatory statement, his/her own comments thereon. Such review shall take place during normal business hours, and the unit member shall be released from other than classroom duties for this purpose without salary reduction. The District shall make a reasonable investigation of such information, and shall not include information that such investigation shows to be false.
3. A unit member may be accompanied by his/her representative at such time as he/she reviews the material in his/her personnel file. A unit member may give written authorization to his/her representative to review the material in his/her personnel file.
4. Detrimental materials older than four years may not be used in competency hearings.
Appears in 1 contract
Samples: Collective Bargaining Agreement