Common use of PERSONNEL FILES AND EVALUATIONS Clause in Contracts

PERSONNEL FILES AND EVALUATIONS. SECTION 1. Personnel Files‌ (a) The teacher's "official personnel file" shall be made up of all of the documents and other materials which are accumulated from the beginning of a teacher's service in the New Haven Public School System. (b) Teachers shall have the right to inspect their own personnel files, to question or to comment in writing or to reproduce any material therein. The Board agrees to continue its policy of treating personnel files with the highest degree of confidence, to the extent permitted by law. (c) Before any derogatory material is placed in a teacher's personnel file, a copy will be sent to the teacher and a meeting will be arranged to discuss the contents of such material providing the teacher requests such a meeting in writing within ten (10) school days of receipt of the letter. The teacher and a Federation representative will have an opportunity to comment on the material prior to inclusion in the file. No derogatory material which concerns an incident occurring more than one (1) month previous to a file entry shall be put in a teacher's file. The teacher will have the right to answer any material filed and her/his answer will be attached to the file copy. (d) Teachers will have the right to inspect any personnel files which may be kept by administrators in the individual schools. Administrators who keep such files shall notify teachers of their existence. (e) Administrators should enclose in the file information of a positive nature indicating special competencies, achievements, performances or contributions of an academic, professional or civic nature. SECTION 2. Evaluations‌ (a) Evaluations shall be signed by the evaluator and then a copy shall be given to the teacher and the original shall be signed by the teacher. A teacher shall be allowed to make a written comment with respect to her/his evaluation and such shall be attached to the evaluation form. (b) Evaluations must be signed electronically by the teacher within ten (10) days to indicate that s/he has had the opportunity to read the evaluation. Signature shall not be construed to mean agreement with the evaluations. (c) Public address systems, electronic equipment or any other monitoring or recording devices, will not be used to observe the teacher.

PERSONNEL FILES AND EVALUATIONS. SECTION Section 1. Personnel Files‌ (a) The teacher's "official personnel file" All minor infractions including oral or written warnings and excluding performance evaluations shall be made up of all of the documents and other materials which are accumulated cleared from the beginning employee’s record after one (1) year, provided that the one (1) year is free of a teacher's service in the New Haven Public School Systeminfractions. (b) Teachers Section 2. Any employee whose job performance or conduct becomes subject to evaluation shall have the right to inspect their own personnel files, participate in a review of such evaluation. Evaluation of an employee shall be performed by his/her immediate supervisor or designee and electronically acknowledged or signed by the employee. Such electronic acknowledgement or signature shall signify only that the evaluation has been reviewed with the employee and shall not indicate concurrence in the content of the evaluation. The employee shall have the right to question or add written comments within the electronic evaluation tool in response to comment in writing or to reproduce any material thereinhe/she finds objectionable and his/her answer shall be produced as part of his/her personnel file. Any employee who is aggrieved by the content of the evaluation shall have the right to pursue his/her disagreement through the grievance procedure, but shall not have the right to proceed to arbitration. Section 3. Any employee or a representative of the Union with the employee’s written consent, shall have the right to review the contents of the employee’s personnel file. Personnel file requests may be made to Human Resources and said file(s) shall be made available to the Union within three (3) business days of such request. If a grievance has been filed by the employee, the employee and/or Union Nurse Representative shall be entitled to copy material relevant to the grievance. Patient confidentially shall be protected by the Union and SMMC. Section 4. No material derogatory to an employee’s conduct, work performance, character shall be placed in his/her personnel file unless the employee has had an opportunity to review the materials. The Board agrees to continue its policy of treating personnel files with the highest degree of confidence, employee shall acknowledge that he/she has had such an opportunity by affixing his/her signature to the extent permitted material to be filed. However, such signature by law. (c) Before any derogatory material is placed the employee shall not indicate his/her concurrence in a teacher's personnel file, a copy will be sent to the teacher and a meeting will be arranged to discuss the contents of such material providing the teacher requests such a meeting in writing within ten (10) school days of receipt of the letter. The teacher and a Federation representative will have an opportunity to comment on the material prior to inclusion in the file. No derogatory material which concerns an incident occurring more than one (1) month previous to a file entry shall be put in a teacher's file. The teacher will have the right to answer any material filed and her/his answer will be attached to the file copymaterial. (d) Teachers will have the right to inspect any personnel files which may be kept by administrators in the individual schools. Administrators who keep such files shall notify teachers of their existence. (e) Administrators should enclose in the file information of a positive nature indicating special competencies, achievements, performances or contributions of an academic, professional or civic nature. SECTION 2. Evaluations‌ (a) Evaluations shall be signed by the evaluator and then a copy shall be given to the teacher and the original shall be signed by the teacher. A teacher shall be allowed to make a written comment with respect to her/his evaluation and such shall be attached to the evaluation form. (b) Evaluations must be signed electronically by the teacher within ten (10) days to indicate that s/he has had the opportunity to read the evaluation. Signature shall not be construed to mean agreement with the evaluations. (c) Public address systems, electronic equipment or any other monitoring or recording devices, will not be used to observe the teacher.

PERSONNEL FILES AND EVALUATIONS. SECTION Section 1. Personnel Files‌ Verbal or written warnings (aand excluding performance evaluations) The teacher's "official personnel file" shall be made up of all of the documents and other materials which are accumulated cleared from the beginning of a teacher's service in employee’s record after one (1) year, and final written warnings shall be cleared from the New Haven Public School System.employee’s record after eighteen (18) months, provided there are no disciplines within that one (1) year or eighteen (18) month period. However, verbal warnings, written warnings and final written warnings will not be cleared from the employee’s (b) Teachers Section 2. Any employee whose job performance or conduct becomes subject to evaluation shall have the right to inspect their own participate in a review of such evaluation. Evaluation of an employee shall be performed by his/her immediate supervisor and signed by the employee. Such signature shall signify only that the evaluation has been reviewed with the employee and shall not indicate concurrence in the content of the evaluation. The employee shall have the right to submit a written answer to any material he/she finds objectionable and his/her answer shall be placed in his/her personnel filesfile. Any employee who believes he or she is aggrieved by the content of the evaluation shall have the right to pursue his/her disagreement through the grievance procedure, but shall not have the right to question proceed to arbitration. Section 3. Any employee or a representative of the Union with the employee’s written consent, shall have the right to comment review the contents of the employee’s personnel file. Notice of review shall be given in writing or to reproduce any Human Resources and a copy of said file(s) shall be made available to the Union for review in the presence of a Human Resources Department representative within three (3) days (excluding Saturday, Sunday and Holidays) of such request. If a grievance has been filed by the employee, the Union shall be entitled to copy materials from the file that are relevant to the pending grievance. Patient confidentiality (including PHI) shall be protected by the Union and RGH. Section 4. No material thereinderogatory to an employee’s conduct, work performance, character shall be placed in his/her personnel file unless the employee has had an opportunity to review the materials. The Board agrees to continue its policy of treating personnel files with the highest degree of confidence, employee shall acknowledge that he/she has had such an opportunity by affixing his/her signature to the extent permitted material to be filed. However, such signature by law. (c) Before any derogatory material is placed the employee shall not indicate his/her concurrence in a teacher's personnel file, a copy will be sent to the teacher and a meeting will be arranged to discuss the contents of such material providing the teacher requests such a meeting in writing within ten (10) school days of receipt of the letter. The teacher and a Federation representative will have an opportunity to comment on the material prior to inclusion in the file. No derogatory material which concerns an incident occurring more than one (1) month previous to a file entry shall be put in a teacher's file. The teacher will have the right to answer any material filed and her/his answer will be attached to the file copymaterial. (d) Teachers will have the right to inspect any personnel files which may be kept by administrators in the individual schools. Administrators who keep such files shall notify teachers of their existence. (e) Administrators should enclose in the file information of a positive nature indicating special competencies, achievements, performances or contributions of an academic, professional or civic nature. SECTION 2. Evaluations‌ (a) Evaluations shall be signed by the evaluator and then a copy shall be given to the teacher and the original shall be signed by the teacher. A teacher shall be allowed to make a written comment with respect to her/his evaluation and such shall be attached to the evaluation form. (b) Evaluations must be signed electronically by the teacher within ten (10) days to indicate that s/he has had the opportunity to read the evaluation. Signature shall not be construed to mean agreement with the evaluations. (c) Public address systems, electronic equipment or any other monitoring or recording devices, will not be used to observe the teacher.

PERSONNEL FILES AND EVALUATIONS. SECTION 1. Personnel Files‌ (a) The teacher's "official personnel file" shall be made up of all of the documents and other materials which are accumulated from the beginning of a teacher's service in the New Haven Public School System. (b) Teachers shall have the right to inspect their own personnel files, to question or to comment in writing or to reproduce any material therein. The Board agrees to continue its policy of treating personnel files with the highest degree of confidence, to the extent permitted by law. (c) Before any derogatory material is placed in a teacher's personnel file, a copy will be sent to the teacher and a meeting will be arranged to discuss the contents of such material providing the teacher requests such a meeting in writing within ten (10) school days of receipt of the letter. The teacher and a Federation representative will have an opportunity to comment on the material prior to inclusion in the file. No derogatory material which concerns an incident occurring more than one (1) month previous to a file entry shall be put in a teacher's file. The teacher will have the right to answer any material filed and her/his answer will be attached to the file copy. (d) Teachers will have the right to inspect any personnel files which may be kept by administrators in the individual schools. Administrators who keep such files shall notify teachers of their existence. (e) Administrators should enclose in the file information of a positive nature indicating special competencies, achievements, performances or contributions of an academic, professional or civic nature. SECTION 2. Evaluations‌ (a) Evaluations shall be signed by the evaluator and then a copy shall be given to the teacher and the original shall be signed by the teacher. A teacher shall be allowed to make a written comment with respect to her/his evaluation and such shall be attached to the evaluation form. (b) Evaluations must be which are not signed electronically by the teacher within ten (10) days to indicate that s/he has had the opportunity to read the evaluationevaluation shall be null and void. Signature shall not be construed to mean agreement with the evaluations. (c) Public address systems, electronic equipment or any other monitoring or recording devices, will not be used to observe the teacher.

PERSONNEL FILES AND EVALUATIONS. SECTION 1. Personnel Files‌ (a) The teacher's "official personnel file" shall be made up of all of the documents and other materials which are accumulated from the beginning of A. No material derogatory to a teacher's service conduct, service, character or personality shall be placed in his/her file unless the New Haven Public School Systemteacher has had an opportunity to read the material. The employee shall acknowledge that he/she has read the material by affixing his/her signature on the actual copy to be filed, with the understanding that such signature merely signifies that he/she has read the material to be filed and does not necessarily indicate agreement with its contents. (b) Teachers B. No teacher shall be given a reprimand, suspended without pay or discharged without just cause. Claims regarding discharge are not subject to the grievance and arbitration provisions of the Agreement, but instead must be pursued if at all, under Connecticut General Statute §10-151. C. A teacher shall have the right to inspect their own attach a written statement to any evaluation or material placed in his/her file. D. A teacher may have access to his/her personnel files, to question or to comment file with prior appointment and in writing or the company of a designee of the Superintendent. The employee shall be permitted to reproduce any material therein. The Board agrees to continue its policy of treating personnel files with the highest degree of confidence, to the extent permitted by lawin his/her file. (c) Before any derogatory material is E. No anonymous letters or materials shall be placed in a teacherthe employee's personnel filefile unless required by laws, a copy will such as bullying and sexual harassment, or the allegations have been verified by independent investigation. F. Administrators shall be sent encouraged to the teacher and a meeting will be arranged to discuss the contents of such material providing the teacher requests such a meeting in writing within ten (10) school days of receipt of the letter. The teacher and a Federation representative will have an opportunity to comment on the material prior to inclusion place in the file. No derogatory material which concerns an incident occurring more than one (1) month previous to a file entry shall be put in a teacheremployee's file. The teacher will have the right to answer any material filed and her/his answer will be attached to the file copy. (d) Teachers will have the right to inspect any personnel files which may be kept by administrators in the individual schools. Administrators who keep such files shall notify teachers of their existence. (e) Administrators should enclose in the file information of a positive nature nature, including such material received from outside competent and responsible sources, indicating special competencies, achievements, performances performances, or contributions contributions. The material may be of an academic, professional or civic nature. SECTION 2. Evaluations‌G. A teacher may initiate a grievance on any adverse material, other than evaluations, placed in his/her file. (a) Evaluations H. The policy of evaluating teachers shall be signed in accordance with the most recent tools approved by the evaluator Board. I. The evaluation shall be reviewed with and then a copy by the person evaluated. It shall become part of his/her personnel file. J. Each teacher evaluated shall be given a copy of each evaluation. K. Any matter pertaining to a grievance shall be treated as confidential, except where there is contrary to law. A teacher's exercise of his/her right to utilize the teacher grievance procedure and the original shall be signed by the teacher. A teacher shall be allowed to make a written comment with respect to her/his evaluation and such shall be attached to the evaluation form. (b) Evaluations must be signed electronically by the teacher within ten (10) days to indicate that s/he has had the opportunity to read the evaluation. Signature grievance shall not be construed held against him/her and shall not be consulted in decisions regarding re-employment. L. Any staff member required to mean agreement meet with the evaluationsBoard for disciplinary purposes or as a part of an investigation of the staff member will have the right to be accompanied by a representative of the Association or designee. (c) Public address systems, electronic equipment or any other monitoring or recording devices, will not be used to observe the teacher.