Common use of Position Description Review/Classification Procedure Clause in Contracts

Position Description Review/Classification Procedure. A. Employee Request for PD Review Any employee who feels that they are performing duties outside the scope of their PD, or that the PD is otherwise inaccurate, will make a written request to their immediate supervisor that the position be reviewed. The total aggregate timeframe for the process in (1)–(3) below will not exceed 45 days, unless mutually agreed in writing. 1. Employee submits request for PD review along with a summary of inaccuracies and/or additional duties not described to their immediate supervisor. The employee and supervisor will discuss whether or not to submit a new PD. 2. If the supervisor agrees that the PD is inaccurate, a proposed PD will be prepared by the supervisor, and the employee will be promptly provided with copies of all other documents the employee must complete. In preparing the proposed PD, the supervisor will consider the employee’s written and oral comments, if applicable. If further modifications of the proposed PD occur prior to classification, the supervisor will discuss the changes with the employee. Agency documents to be completed by employees as part of the PD review will be clear, concise, understandable, and similar for all employees and posted on the Classification section of the HRM website. 3. After the proposed PD and required documents are completed, the PD review package will be submitted to HRM by the supervisor for classification. A copy of the review package will be given to the employee. B. Management initiated PD Review: When a PD review is initiated by Management (for example, new classification standards or supervisor perceives a change in duties), the supervisor will discuss proposed changes to the PD and will consider feedback from the employee prior to submitting the PD review package to HRM for classification. The employee and supervisor will complete the applicable documents required to provide a complete PD Review Package. C. If the employee and supervisor do not agree on the accuracy of the PD, the employee may grieve the accuracy of the PD in accordance with Article 23. D. For all PD reviews, Management will communicate the classification determination to the employee within 60 days from the time the completed PD review package was submitted for classification. The employee will be given a copy of the reclassified PD, cover sheet, and, if applicable, the classifier’s evaluation statement. E. The employee may have Union representation during any discussions between the employee and supervisor/management related to the review and classification. The role of the representative is to help the employee understand the process and articulate their duties. F. Management shall refrain from temporarily reassigning an employee’s work during the PD review if the sole purpose for reassigning the work is to avoid reclassification of the employee’s position.

Position Description Review/Classification Procedure. A. a. Employee Request for PD Review Position Description Review: Any employee who feels that they are performing duties outside the scope of their PD, or that the PD is otherwise inaccurate, will may make a written request to their immediate supervisor that the position be reviewed. The total aggregate timeframe for the process in (1)–(3) below will not exceed 45 days, unless mutually agreed in writing. (1. Employee submits request for PD review along with ) The employee shall make a summary of the inaccuracies and/or additional duties not described to their immediate supervisordescribed. The employee and supervisor will discuss whether or not to submit a new PD. (2. ) If the supervisor agrees that the PD is inaccurate, a proposed PD will be prepared by the supervisor, and the employee will be promptly provided with copies of all other documents the employee must completeprepared. In preparing the proposed PD, the supervisor and Human Resources Management (HRM) will consider the employee’s written and oral comments, if applicable. If further modifications of the proposed PD occur prior to classificationclas- sification, the supervisor will discuss the changes with the employee. Agency documents to be completed by employees as part of the PD review will be clear, concise, understandable, and similar for all employees and posted on the Classification section of the HRM website. (3. ) After the proposed PD and required documents are is completed, the a PD review package will be prepared and submitted to HRM by the supervisor for classification. A copy of the review package will be given to the employee. B. Management initiated PD Review: b. When a PD review is initiated by Management (for example, new classification standards or supervisor perceives a change in duties), the supervisor will discuss proposed changes to the PD and will consider feedback from the employee prior to submitting the new PD review package to HRM for classification. The employee and supervisor will complete the applicable documents required to provide a complete PD Review Package. C. If the employee and supervisor do not agree on the accuracy of the PD, the employee may grieve the accuracy of the PD in accordance with Article 23. D. For all PD reviews, c. Management will communicate the classification determination to the employee employ- ee within 60 45 days from the time the completed PD review package was submitted for classification. The employee will be given a copy of the reclassified PD, cover sheet, and, if applicable, the classifier’s evaluation statement. E. d. The employee may have Union representation during any discussions between the employee and supervisor/management related to the review and classification. The role . e. If the employee is not satisfied with the results of the representative is to help review procedure, they may grieve the employee understand accuracy of the process and articulate their dutiesPD in accordance with Article 9. Classification appeals are addressed in Section 4 below. F. f. Management shall refrain from temporarily reassigning an employee’s work during the PD review if the sole purpose for reassigning the work is to avoid reclassification of the employee’s position.

Position Description Review/Classification Procedure. A. a. Employee Request for PD Review Position Description Review: Any employee who feels that they are performing duties outside the scope of their PD, or that the PD is otherwise inaccurate, will may make a written request to their immediate supervisor that the position be reviewed. The total aggregate timeframe for the process in (1)–(3) below will not exceed 45 days, unless mutually agreed in writing. (1. Employee submits request for PD review along with ) The employee shall make a summary of the inaccuracies and/or additional duties not described to their immediate supervisordescribed. The employee and supervisor will discuss whether or not to submit a new PD. (2. ) If the supervisor agrees that the PD is inaccurate, a proposed PD will be prepared by the supervisor, and the employee will be promptly provided with copies of all other documents the employee must completeprepared. In preparing the proposed PD, the supervisor and Human Resources Management (HRM) will consider the employee’s written and oral comments, if applicable. If further modifications of the proposed PD occur prior to classificationclas- sification, the supervisor will discuss the changes with the employee. Agency documents to be completed by employees as part of the PD review will be clear, concise, understandable, and similar for all employees and posted on the Classification section of the HRM website. (3. ) After the proposed PD and required documents are is completed, the a PD review package will be prepared and submitted to HRM by the supervisor for classification. A copy of the review package will be given to the employee. B. Management initiated PD Review: b. When a PD review is initiated by Management (for example, new classification standards or supervisor perceives a change in duties), the supervisor will discuss proposed changes to the PD and will consider feedback from the employee prior to submitting the new PD review package to HRM for classification. The employee and supervisor will complete the applicable documents required to provide a complete PD Review Package. C. If the employee and supervisor do not agree on the accuracy of the PD, the employee may grieve the accuracy of the PD in accordance with Article 23. D. For all PD reviews, c. Management will communicate the classification determination to the employee employ- ee within 60 45 days from the time the completed PD review package was submitted for classification. The employee will be given a copy of the reclassified PD, cover sheet, and, if applicable, the classifier’s evaluation statement. E. The employee may have Union representation during any discussions between the employee and supervisor/management related to the review and classification. The role of the representative is to help the employee understand the process and articulate their duties. F. Management shall refrain from temporarily reassigning an employee’s work during the PD review if the sole purpose for reassigning the work is to avoid reclassification of the employee’s position.

Position Description Review/Classification Procedure. A. a. Employee Request for PD Review (excluding Research Scientist positions): Any employee who feels that they are performing duties outside the scope of their PD, or that the PD is otherwise inaccurate, will may make a written request to their immediate supervisor that the position be reviewed. The total aggregate timeframe for the process in (1)–(3) below will not exceed 45 days, unless mutually agreed in writing. 1. Employee submits request for a PD review review, along with a summary of inaccuracies and/or additional duties not described to their immediate supervisor. The employee and supervisor will discuss whether or not to submit a new PD. 2. If the supervisor agrees that the PD is inaccurate, a proposed PD will be prepared by the supervisorprepared, and the employee will be promptly provided with copies of all other documents the employee must complete. In preparing the proposed PD, the supervisor will consider the employee’s written and oral comments, if applicable. If further modifications of the proposed PD occur prior to classification, the supervisor will discuss the changes with the employee. Agency documents to be completed by employees as part of the PD review will be clear, concise, understandable, and similar for all employees and posted on the Classification section of the HRM websiteHuman Resource Management (HRM) Web site. 3. After the proposed PD and required documents are completed, the PD review package will be submitted to HRM by the supervisor for classification. A copy of the review package will be given to the employee.* B. Management b. Management-initiated PD Review: When a PD review is initiated by Management (for example, new classification standards or supervisor perceives a change in duties), the supervisor will discuss proposed changes to the PD and will consider feedback from the employee prior to submitting the PD review package to HRM for classification. The employee and supervisor will complete the applicable documents required to provide a complete PD Review Package. C. c. If the employee and supervisor do not agree on the accuracy of the PD, the employee may grieve the accuracy of the PD in accordance with Article 239. D. d. For all PD reviews, Management will communicate the classification determination to the employee within 60 days from the time the completed PD review package was submitted for classification. The employee will be given a copy of the reclassified PD, cover sheet, and, if applicable, the classifier’s evaluation statement. E. e. The employee may have Union representation during any discussions between the employee and supervisor/supervisor or management related to the review and classification. The role of the representative is to help the employee understand the process and articulate their duties. The representative will not be disruptive in the meeting.* F. f. Management shall refrain from temporarily reassigning an employee’s work during the PD review if the sole purpose for reassigning the work is to avoid reclassification of the employee’s position.*