Common use of Pre-Paid Leave Clause in Contracts

Pre-Paid Leave. The pre-paid leave program, funded solely by the employee is subject to the following terms and conditions: (a) The plan is available to permanent full time employees wishing to spread three (3) years' salary over a four (4) year period or four (4) years’ salary over a five (5) year period, in accordance with Canada Revenue Agency requirements, to enable them to take a one (1) year leave of absence following the three (3) or four (4) years of salary deferral. (b) The employee must make written application to the Director of HR or designate at least six (6) months prior to the intended commencement date of the program (i.e., the salary deferral portion), stating the intended purpose of the leave. (c) The number of employees that may be absent at any one time shall be determined by the Employer. (d) The timing of the start of the program will be determined on an individual basis, as approved by the Employer; however, once initiated the time frames are not negotiable. The leave will start exactly three years from the start of the salary deferral. (e) During the three (3) and/or four (4) years of salary deferral, 25% or 20% of the employee's gross annual earnings will be deducted and held for the employee and will not be accessible to her/him until the year of the leave or upon withdrawal from the plan. Salary deferral earnings will not accrue interest in lieu of the incremental costs incurred by the Employer to administer this plan. (f) The manner in which the deferred salary is held shall be at the discretion of the Employer. (g) All deferred salary shall be paid to the employee at the commencement of the leave or in accordance with such other payment schedule as may be agreed upon between the Employer and the employee. (h) All benefits shall be kept whole during the three (3) or four (4) years of salary deferral. During the year of the leave, seniority will be frozen. Service for the purpose of vacation and salary progression and other benefits will be retained but will not accumulate during the period of leave. Employees shall become responsible for the full payment of premiums for any health and welfare benefits in which they are participating. If the employee chooses to contribute to the pension plan for the leave year they will be responsible for both the Employer and employee contributions. Employees will not be eligible to participate in the disability income plan during the year of leave. The collective agreement’s effect of absence clause will not apply to the leave period. (i) A employee may withdraw from the plan at any time during the deferral portion provided three (3) months notice is given to the Director of HR or designate. Deferred salary will be returned to the employee, within a reasonable period of time. (j) If the employee terminates employment, the deferred salary held by the Employer will be returned to the employee within a reasonable period of time. In case of the employee's death, the funds will be paid to the employee's estate. (k) The Employer will endeavour to find a temporary replacement for the employee as far in advance as practicable. Applications by the employee for posted vacancies will not be considered within the one year immediately preceding the leave year. (l) The employee will be reinstated to her/his former position unless the position has been discontinued, in which case the employee shall be given a comparable job. (m) Final approval for entry into the pre-paid leave program will be subject to the employee entering into a formal agreement with the Employer in order to authorize the Employer to make the appropriate deductions from the employee's pay. Such agreement will include: i) A statement that the employee is entering the pre-paid leave program in accordance with Article 13.12 of the Collective Agreement. ii) The period of salary deferral and the period for which the leave is requested. iii) The manner in which the deferred salary is to be held. (n) The letter of application from the employee to the Employer to enter the pre-paid leave program will be appended to and form part of the written agreement.

Pre-Paid Leave. The pre-paid leave program, funded solely by the employee is subject to the following terms and conditions: (a) The plan is available to permanent full time employees wishing to spread three (3) years' salary over a four (4) year period or four (4) years’ salary over a five (5) year period, in accordance with Canada Revenue Agency requirements, to enable them to take a one (1) year leave of absence following the three (3) or four (4) years of salary deferral. (b) The employee must make written application to the Director of HR HR&OD or designate at least six (6) months prior to the intended commencement date of the program (i.e., the salary deferral portion), stating the intended purpose of the leave. (c) The number of employees that may be absent at any one time shall be determined by the Employer. (d) The timing of the start of the program will be determined on an individual basis, as approved by the Employer; however, once initiated the time frames are not negotiable. The leave will start exactly three years from the start of the salary deferral. (e) During the three (3) and/or four (4) years of salary deferral, 25% or 20% of the employee's gross annual earnings will be deducted and held for the employee and will not be accessible to her/him until the year of the leave or upon withdrawal from the plan. Salary deferral earnings will not accrue interest in lieu of the incremental costs incurred by the Employer to administer this plan. (f) The manner in which the deferred salary is held shall be at the discretion of the Employer. (g) All deferred salary shall be paid to the employee at the commencement of the leave or in accordance with such other payment schedule as may be agreed upon between the Employer and the employee. (h) All benefits shall be kept whole during the three (3) or four (4) years of salary deferral. During the year of the leave, seniority will be frozenaccumulate. Service for the purpose of vacation and salary progression and other benefits will be retained but will not accumulate during the period of leave. Employees shall become responsible for the full payment of premiums for any health and welfare benefits in which they are participating. If the employee chooses to contribute to the pension plan for the leave year they will be responsible for both the Employer and employee contributions. Employees will not be eligible to participate in the disability income plan during the year of leave. The collective agreement’s effect of absence clause will not apply to the leave period. (i) A employee may withdraw from the plan at any time during the deferral portion provided three (3) months notice is given to the Director of HR HR&OD or designate. Deferred salary will be returned to the employee, within a reasonable period of time. (j) If the employee terminates employment, the deferred salary held by the Employer will be returned to the employee within a reasonable period of time. In case of the employee's death, the funds will be paid to the employee's estate. (k) The Employer will endeavour to find a temporary replacement for the employee as far in advance as practicable. Applications by the employee for posted vacancies will not be considered within the one year immediately preceding the leave year. (l) The employee will be reinstated to her/his former position unless the position has been discontinued, in which case the employee shall be given a comparable job. (m) Final approval for entry into the pre-paid leave program will be subject to the employee entering into a formal agreement with the Employer in order to authorize the Employer to make the appropriate deductions from the employee's pay. Such agreement will include: i) A statement that the employee is entering the pre-paid leave program in accordance with Article 13.12 of the Collective Agreement. ii) The period of salary deferral and the period for which the leave is requested. iii) The manner in which the deferred salary is to be held. (n) The letter of application from the employee to the Employer to enter the pre-paid leave program will be appended to and form part of the written agreement.

Pre-Paid Leave. The pre-paid leave program, funded solely by the employee is subject to the following terms and conditions: (a) The plan is available to permanent full time employees wishing to spread three (3) years' salary over a four (4) year period or four (4) years’ salary over a five (5) year period, in accordance with Canada Revenue Agency requirements, to enable them to take a one (1) year leave of absence following the three (3) or four (4) years of salary deferral. (b) The employee must make written application to the Director of HR or designate at least six (6) months prior to the intended commencement date of the program (i.e., the salary deferral portion), stating the intended purpose of the leave. (c) The number of employees that may be absent at any one time shall be determined by the Employer. (d) The timing of the start of the program will be determined on an individual basis, as approved by the Employer; however, once initiated the time frames are not negotiable. The leave will start exactly three years from the start of the salary deferral. (e) During the three (3) and/or four (4) years of salary deferral, 25% or 20% of the employee's gross annual earnings will be deducted and held for the employee and will not be accessible to her/him until the year of the leave or upon withdrawal from the plan. Salary deferral earnings will not accrue interest in lieu of the incremental costs incurred by the Employer to administer this plan. (f) The manner in which the deferred salary is held shall be at the discretion of the Employer. (g) All deferred salary shall be paid to the employee at the commencement of the leave or in accordance with such other payment schedule as may be agreed upon between the Employer and the employee. (h) All benefits shall be kept whole during the three (3) or four (4) years of salary deferral. During the year of the leave, seniority will be frozen. Service for the purpose of vacation and salary progression and other benefits will be retained but will not accumulate during the period of leave. Employees shall become responsible for the full payment of premiums for any health and welfare benefits in which they are participating. If the employee chooses to contribute to the pension plan for the leave year they will be responsible for both the Employer and employee contributions. Employees will not be eligible to participate in the disability income plan during the year of leave. The collective agreement’s effect of absence clause will not apply to the leave period. (i) A employee may withdraw from the plan at any time during the deferral portion provided three (3) months notice is given to the Director of HR or designate. Deferred salary will be returned to the employee, within a reasonable period of time. (j) If the employee terminates employment, the deferred salary held by the Employer will be returned to the employee within a reasonable period of time. In case of the employee's death, the funds will be paid to the employee's estate. (k) The Employer will endeavour to find a temporary replacement for the employee as far in advance as practicable. Applications by the employee for posted vacancies will not be considered within the one year immediately preceding the leave year. (l) The employee will be reinstated to her/his their former position unless the position has been discontinued, in which case the employee shall be given a comparable job. (m) Final approval for entry into the pre-paid leave program will be subject to the employee entering into a formal agreement with the Employer in order to authorize the Employer to make the appropriate deductions from the employee's pay. Such agreement will include: i) A statement that the employee is entering the pre-paid leave program in accordance with Article 13.12 of the Collective Agreement. ii) The period of salary deferral and the period for which the leave is requested. iii) The manner in which the deferred salary is to be held. (n) The letter of application from the employee to the Employer to enter the pre-paid leave program will be appended to and form part of the written agreement.

Pre-Paid Leave. The pre-paid leave program, funded solely by the employee is subject to the following terms and conditions:conditions:‌ (a) The plan is available to permanent full time employees wishing to spread three (3) years' salary over a four (4) year period or four (4) years’ salary over a five (5) year period, in accordance with Canada Revenue Agency requirements, to enable them to take a one (1) year leave of absence following the three (3) or four (4) years of salary deferral. (b) The employee must make written application to the Director Senior Manager of HR Labour & Employee Relations or designate at least six (6) months prior to the intended commencement date of the program (i.e., the salary deferral portion), stating the intended purpose of the leave. (c) The number of employees that may be absent at any one time shall be determined by the Employer. (d) The timing of the start of the program will be determined on an individual basis, as approved by the Employer; however, once initiated the time frames are not negotiable. The leave will start exactly three years from the start of the salary deferral.deferral.‌‌‌ (e) During the three (3) and/or four (4) years of salary deferral, 25% or 20% of the employee's gross annual earnings will be deducted and held for the employee and will not be accessible to her/her or him until the year of the leave or upon withdrawal from the plan. Salary deferral earnings will not accrue interest in lieu of the incremental costs incurred by the Employer to administer this plan. (f) The manner in which the deferred salary is held shall be at the discretion of the Employer. (g) All deferred salary shall be paid to the employee at the commencement of the leave or in accordance with such other payment schedule as may be agreed upon between the Employer and the employee. (h) All benefits shall be kept whole during the three (3) or four (4) years of salary deferral. During the year of the leave, seniority will be frozenaccumulate. Service for the purpose of vacation and salary progression and other benefits will be retained but will not accumulate during the period of leave. Employees shall become responsible for the full payment of premiums for any health and welfare benefits in which they are participating. If the employee chooses to contribute to the pension plan for the leave year they will be responsible for both the Employer and employee contributions. Employees will not be eligible to participate in the disability income plan during the year of leave. The collective agreement’s effect of absence clause will not apply to the leave period. (i) A employee may withdraw from the plan at any time during the deferral portion provided three (3) months notice is given to the Director Senior Manager of HR Labour & Employee Relations or designate. Deferred salary will be returned to the employee, within a reasonable period of time. (j) If the employee terminates employment, the deferred salary held by the Employer will be returned to the employee within a reasonable period of time. In case of the employee's death, the funds will be paid to the employee's estate. (k) The Employer will endeavour to find a temporary replacement for the employee as far in advance as practicable. Applications by the employee for posted vacancies will not be considered within the one year immediately preceding the leave year. (l) The employee will be reinstated to her/her or his former position unless the position has been discontinued, in which case the employee shall be given a comparable job. (m) Final approval for entry into the pre-paid leave program will be subject to the employee entering into a formal agreement with the Employer in order to authorize the Employer to make the appropriate deductions from the employee's pay. Such agreement will include:include:‌‌ i) A statement that the employee is entering the pre-paid leave program in accordance with Article 13.12 of the Collective Agreement. ii) The period of salary deferral and the period for which the leave is requested. iii) The manner in which the deferred salary is to be held. (n) The letter of application from the employee to the Employer to enter the pre-paid leave program will be appended to and form part of the written agreement.

Pre-Paid Leave. The Employer agrees to introduce a pre-paid leave program, program funded solely by the employee is subject to the following terms and conditionsterms: (a) 1. The plan program is available to permanent full time employees an employee wishing to spread three (3) years' salary over a four (4) year period or four (4) years’ salary over a five (5) year period, in accordance with Canada Revenue Agency requirementsPart LXVIII of the Income Tax Regulations, Section 6801, to enable them to take a one (1) year leave of absence following the three (3) or four (4) years of salary deferral. All deferred salary, plus accrued interest, if any, shall be paid to the employee during the leave in accordance with a payment schedule as may be agreed to by the employee and the Hospital. (b) The employee 2. Employees must make written application to the Director of HR or designate Hospital requesting permission to participate in the program at least six (6) months prior to the intended commencement date of the program (i.e., the salary deferral portion)program, stating the intended purpose of the leave. 3. The Employer shall respond, in writing, to a written request for pre-paid leave within thirty (c30) The number days following receipt of employees that may be absent at any one time shall be determined by the Employerrequest. (d) The timing of the start of the program will be determined on an individual basis, as approved by the Employer; however, once initiated the time frames are not negotiable4. The leave will start exactly three years from the start of the salary deferral. (e) During the three (3) and/or four (4) years of year salary deferral, 25% or twenty per cent (20% %) of the employee's ’s gross annual earnings will be deducted and held for the employee employee, and will not be accessible to her/him the employee until the year of the leave begins or upon withdrawal from the planprogram. Salary deferral earnings will not accrue interest in lieu of the incremental costs incurred by the Employer to administer this plan. (f) The manner in which the deferred salary is held shall be at the discretion of the EmployerHospital. (g) All deferred salary shall be paid to the employee at the commencement of the leave or in accordance with such other payment schedule as may be agreed upon between the Employer and the employee. (h) All benefits shall be kept whole during the three (3) or four (4) years of salary deferral5. During the year period of the leave, seniority will be frozenaccumulate. Service for the purpose of vacation and salary progression and other benefits will be retained but will not accumulate during the period of the leave. 6. Employees An employee may withdraw from the plan upon three (3) months written notice to the Hospital. Deferred salary plus any interest accrued shall be returned to the employee, within a reasonable period of time. 7. Upon return from a pre-paid leave the employee shall be reinstated to her former position, unless the position has been discontinued, in which case she shall be given a comparable position. 8. An employee on pre-paid leave shall become responsible for the full payment of premiums for any health and welfare benefits plans in which they are participatingshe is participating for the period of the leave. If the employee chooses to contribute Contributions to the pension plan for the leave year they Hospitals of Ontario Pension Plan will be responsible for both in accordance with the Employer and employee contributionsPlan. Employees will not be eligible to participate in the disability income plan during the year of leave. The collective agreement’s effect of absence clause will not apply to the leave period. (i) A employee may withdraw from the plan at any time during the deferral portion provided three (3) months notice is given to the Director of HR or designate9. Deferred salary will be returned to the employee, within a reasonable period of time. (j) If the employee terminates employment, the deferred salary held by the Employer will be returned to the employee within a reasonable period of time. In case of the employee's death, the funds will be paid to the employee's estate. (k) The Employer will endeavour to find a temporary replacement for the employee as far in advance as practicable. Applications by the employee for posted vacancies will not be considered within the one year immediately preceding the leave year. (l) The employee will be reinstated to her/his former position unless the position has been discontinued, in which case the employee shall be given a comparable job. (m) Final approval for entry into the pre-paid leave program will be subject to the employee entering into a formal agreement with the Employer Hospital in order to authorize the Employer Hospital to make the appropriate deductions from the employee's ’s pay. Such agreement will include: i) A statement that the employee is entering the pre-paid leave program in accordance with Article 13.12 of the Collective Agreement. ii) The period of salary deferral and the period for which the leave is requested. iii) The manner in which the deferred salary is to be held. (n) The letter of application from the employee to the Employer to enter the pre-paid leave program will be appended to and form part of the written agreement.