Common use of Professional File Clause in Contracts

Professional File. Subject to the provisions specified hereinafter, the President of the college shall be responsible for the confidentiality, control, and content of the professional file. The foregoing shall not be interpreted to override applicable law with regard to disclosure. The file may include only the following: (1) information relating to the professional staff member’s academic and professional accomplishments; (2) records generated by the college; (3) reports of the evaluation of the professional staff member’s performance; (4) memoranda of discussions between the professional staff member and supervisory and managerial personnel, including but not limited to department chairpersons, division heads, deans, or Presidents, relating to the professional staff member’s employment relationship to the Board; and (5) signed, written statements relating to the quality of service of the professional staff member. Where no released time is provided, a bargaining unit member may include in the professional file a statement of the extent of activities as campus grievance representative or as a participant in joint activities of the Board of Regents and the Congress. The professional staff member may attach written comments. To this end, professional staff members are encouraged to review their files on a regular basis with the right to have any and all documents reproduced at cost to the professional staff member. Such files shall be placed in a location other than the private office of the President. No item shall be included unless a copy has been provided to the professional staff member together with a notice that a copy will go into the file. Each document placed in the file shall be numbered seriatim in chronological order. The Congress may have access to a unit member’s professional file upon written authorization of the unit member. Any such authorization shall not be valid for a period in excess of twenty working days.

Professional File. Subject to the provisions specified hereinafter, the CEO/President of the college shall be responsible for the confidentiality, control, and content of the professional file. The foregoing shall not be interpreted to override applicable law with regard to disclosure. The file may include only the following: (1) information relating to the professional staff member’s academic and professional accomplishments; (2) records generated by the college; (3) reports of the evaluation of the professional staff member’s performance; (4) memoranda of discussions between the professional staff member and supervisory and managerial personnel, including but not limited to department chairpersons, division heads, deans, or CEO/Presidents, relating to the professional staff member’s employment relationship to the Board; and (5) signed, written statements relating to the quality of service of the professional staff member. Where no released time is provided, a bargaining unit member may include in the professional file a statement of the extent of activities as campus grievance representative or as a participant in joint activities of the Board of Regents and the CongressAFSCME. The professional staff member may attach written comments. To this end, professional staff members are encouraged to review their files on a regular basis with the right to have any and all documents reproduced at cost to the professional staff member. Such files shall be placed in a location other than the private office of the CEO/President. No item shall be included unless a copy has been provided to the professional staff member together with a notice that a copy will go into the file. Each document placed in the file shall be numbered seriatim in chronological order. The Congress Union may have access to a unit member’s professional file upon written authorization of the unit member. Any such authorization shall not be valid for a period in excess of twenty working days.

Professional File. Subject to the provisions specified hereinafter, the President of the college shall be responsible for the confidentiality, control, and content of the professional file. The foregoing shall not be interpreted to override applicable law with regard to disclosure. The file may include only the following: (1) information relating to the professional staff member’s academic and professional accomplishments; (2) records generated by the college; (3) reports of the evaluation of the professional staff member’s performance; (4) memoranda of discussions between the professional staff member and supervisory and managerial personnel, including but not limited to department chairpersons, division heads, deans, or Presidents, relating to the professional staff member’s employment relationship to the Board; and (5) signed, written statements relating to the quality of service of the professional staff member. Where no released time is provided, a bargaining unit member may include in the professional file a statement of the extent of activities as campus grievance representative or as a participant in joint activities of the Board of Regents and the CongressUnion. The professional staff member may attach written comments. To this end, professional staff members are encouraged to review their files on a regular basis with the right to have any and all documents reproduced at cost to the professional staff member. Such files shall be placed in a location other than the private office of the President. No item shall be included unless a copy has been provided to the professional staff member together with a notice that a copy will go into the file. Each document placed in the file shall be numbered seriatim in chronological order. The Congress appropriate union may have access to a unit member’s professional file upon written authorization of the unit member. Any such authorization shall not be valid for a period in excess of twenty (20) working days.