Personal File. Any employee or owner operator shall be allowed to inspect his or her own personal file in the presence of the Company, during normal business hours. Any Officer of the Union, acting on behalf of the Employee, may inspect an employee or owner operator’s disciplinary file, with the written authorization from the employee or owner operator.
Personal File. 5-6.09 Only a disciplinary letter countersigned under clause 5-6.07 may be placed in the teacher’s personal file.
Personal File. (a) There must be only one (1) personal file for each employee. No disciplinary report or document relating to an employee’s conduct or performance shall be placed on that file or constitute a part thereof unless a copy of the said report or document is sent to the employee within ten (10) days after the date of the alleged infraction or of its coming to the attention of the Corporation, or of the Corporation’s alleged source of dissatisfaction with her. A copy of the aforementioned report or document shall be sent to the employee by an expeditious method of mail delivery for which a record of mailing and a signature acknowledging receipt is kept. If requested by the employee, a copy of the report will also be sent to the Association Branch.
(b) No report or document relating to an employee’s conduct or performance may be used against her in the grievance procedure or at arbitration unless such a report or document is part of the employee’s personal file. The Corporation must not introduce at any hearing any disciplinary report or document relating to an employee’s conduct or performance from the file of the employee unless the report or document is properly part of the employee’s personal file.
(c) Any unfavourable report other than a performance report concerning an employee and any report concerning an infraction shall be withdrawn from the file after a discipline free period of twelve (12) months from the date of alleged infraction or after twenty-four (24) months from the date of the alleged infraction, which ever comes first. A verbal reprimand shall not be considered as a disciplinary measure and shall not be reported in the personal file of the employee.
Personal File. Employees will be given access to their personal file upon request. When authorized by the employee in writing, Union Representatives will be given access to an employee's personal file upon request.
Personal File. (a) The Corporation agrees that there shall be only one personal file for each employee and that no report relating to the employee's conduct or performance may be used against him or her in the grievance procedure nor at arbitration unless such report is part of the said file.
(b) No report may be placed in the file or constitute a part thereof unless a copy of the said report is sent to the employee within ten
Personal File. There must be only one personal file for each employee. No disciplinary report, or document relating to an employee's conduct or performance shall be placed on that file or constitute a part thereof unless a copy of the said report or document is given to the employee within ten (10) days after the date of the alleged infraction or its coming to the attention of the Corporation. No report or document relating to an employee's conduct or performance may be used against her in the grievance procedure or at arbitration unless such a report or document is part of the employee's personal file. The Corporation must not introduce at any hearing any report or document from the file of the employee of which the employee was not aware at the time of filing.
Personal File. (a) There shall be one (1) official recognized personal file which shall be maintained by the Human Resources/Administration Department. An employee shall, after making an appointment, be allowed to inspect his/her personal file during working hours and he/she may be accompanied by a representative of the Union if he/she so desires.
(b) The employee shall sign the file copy to acknowledge receipt of any disciplinary document; the employee's signature does not necessarily mean agreement with the contents of the documents.
Personal File. (a) The Employer agrees that there shall be only one personal file for each employee and that no report relating to the employee's conduct or performance may be used against him in the grievance procedure nor at arbitration unless such report is part of the same file.
(b) No report may be placed in the file or constitute a part thereof unless a copy of the said report is sent to the employee within twenty-five (25) days after the date of the employee's alleged infraction, or of its coming to the attention of the Employer's alleged source of dissatisfaction with him.
(c) Any unfavourable report concerning an employee and any report concerning an infraction shall be withdrawn from the file after a period of one (1) year from the date of the alleged infraction provided there is no further infraction of a similar nature.
Personal File. 23.01 Access to an Employee's personal file shall be provided to the Employee or the Employee's authorized representative, in the presence of the Employer, upon request, and within a reasonable time, once in every year and in the event of a grievance or complaint. The Employee may request that a representative of the Union or Local be present at the time of such examination.
23.02 The personal file referred to in this Article is the personal file of an Employee maintained by the Employer in Employee Services. Except as provided hereinafter, this file shall contain copies of all documentation pertaining to the Employee. No information pertaining to interview records, reference checks, or confidential information related to a diagnosis or prognosis concerning Employee eligibility for Long Term Disability Insurance or an assessment of an Employee by the Employee Assistance Program shall be contained in this file.
Personal File. (a) The Corporation shall inform the employee in writing of any source of dissatisfaction with him or her within ten (10) working days following the date of the incident or of its coming to the attention of the Corporation. Should the Corporation fail to provide such notice, it cannot use this source of dissatisfaction against the employee in the grievance procedure or at arbitration.
(b) Any unfavourable report concerning an employee shall be withdrawn from his or her file twelve (12) months following the incident at issue as well as any response or comment made by the employee regarding this unfavourable report.
