Common use of Program Assistant Clause in Contracts

Program Assistant. Job duties include but are not limited to: • Working with the Director on all general office management support. • Providing logistical support, typing, document review for content and format, filing, files maintenance, photocopying, scheduling meetings/rooms, and calendar management. • Creating, organizing and maintaining new contract files (electronic and hard copy). • Communicating with vendors and subrecipients on monthly reports and requirements. • Filing correspondence and other documents related to ongoing projects. • Entering, tracking and following up on contract report deadlines and deliverables. Job duties include but are not limited to: • Soliciting program eligible development projects. • Reviewing proposals/applications for program eligibility, feasibility and other funding criteria and providing recommendations/financial analysis for review by management. • Providing technical assistance to potential applicants and grantees including interpreting program regulations and policy as needed. • Assisting in developing policies and procedures for implementing, monitoring, and ensuring compliance for all programs. • Overseeing the administration of grants to ensure recipients comply with Federal and State statutes and regulations and GOSR program requirements and policies such as the processing of grant agreements, request for release of funds, request for funds, budget modifications, program amendments, annual performance reports and grant closeouts. • May perform on-site monitoring to ensure compliance with program policy and procedures and prepare required monitoring reports. • Supporting the Program Director in overseeing third-party implementers, including: o Serving as a primary point of contact for third-party teams working on issues in portfolio • Performing program-related analysis and policy issues associated with recovery and resiliency.