Common use of Program Monitoring and Evaluation Clause in Contracts

Program Monitoring and Evaluation. The Director or their designee may monitor and conduct an evaluation of the Grantee’s operations and the project for which this grant is provided, which may include visits by County representatives to: observe the project or Grantee’s programs, procedures, and operations; discuss the Grantee’s programs with the Grantee’s personnel; and/or evaluate the public impact of these funded events and activities. Upon request, the Grantee shall provide the Director with notice of all meetings of its Board of Directors or governing board, general activities, and project-related events. In the event the Director or their designee conclude, as a result of such monitoring and/or evaluation, that the Grantee is not in compliance with the terms of the Agreement, is not fulfilling other program requirements or stipulations for which this Grant has been provided or for other reasons which significantly impact on the Grantee’s ability to fulfill the conditions of this grant award, the Director or their designee must provide in writing to the Grantee, within thirty (30) days of the date of said monitoring/evaluation, notice of the inadequacy or deficiencies noted which may significantly impact on the Grantee’s ability to complete the project or fulfill the terms of the Agreement within a reasonable time frame. If Grantee refuses or is unable to address the areas of concern within thirty (30) days of receipt of such notice, the Director, at their discretion, may take other actions, which may include the withholding, reduction or rescission of grant funds until such time as the Grantee can demonstrate that such issues have been corrected. Further, in the event that the Grantee refuses or is unable to address the areas of concern and the grant award has been disbursed in full or in part, then the Director may request the return of the full or partial grant payment. At the Director’s sole discretion, a Grantee found to be deficient or in default of a previous grant contract may be declared permanently ineligible to apply to the Department of Cultural Affairs’ grants programs. Reinstating the Grantee’s eligibility to apply is also at the Director’s sole discretion and may only be considered after all deficient areas on prior grants having been addressed to the satisfaction of the Director. If Grantee is not in compliance with the conditions of any other County agreement, the Director, at their discretion, may take other actions, which may include the withholding, reduction or rescission of grant funds until such time as the Grantee can demonstrate that such issues have been corrected.

Program Monitoring and Evaluation. The Director or their his designee may monitor and conduct an evaluation of the Grantee’s operations and the project for which this grant is provided, which may include visits by County representatives to: observe the project or Grantee’s programs, procedures, and operations; discuss the Grantee’s programs with the Grantee’s personnel; and/or evaluate the public impact of these funded events and activities. Upon request, the Grantee shall provide the Director with notice of all meetings of its Board of Directors or governing board, general activities, activities and project-related events. In the event the Director or their his designee conclude, as a result of such monitoring and/or evaluation, that the Grantee is not in compliance with the terms of the Agreement, is not fulfilling other program requirements or stipulations for which this Grant has been provided or for other reasons which significantly impact on the Grantee’s ability to fulfill the conditions of this grant award, the Director or their his designee must provide in writing to the Grantee, within thirty (30) days of the date of said monitoring/evaluation, notice of the inadequacy or deficiencies noted which may significantly impact on the Grantee’s ability to complete the project or fulfill the terms of the Agreement within a reasonable time frame. If Grantee refuses or is unable to address the areas of concern within thirty (30) days of receipt of such notice, the Director, at their his discretion, may take other actions, which may include the withholding, reduction or rescission of grant funds until such time as the Grantee can demonstrate that such issues have been corrected. Further, in the event that the Grantee refuses or is unable to address the areas of concern and the grant award has been disbursed in full or in part, then the Director may request the return of the full or partial grant payment. At the Director’s sole discretion, a Grantee found to be deficient or in default of a previous grant contract may be declared permanently ineligible to apply to the Department of Cultural Affairs’ grants programs. Reinstating the Grantee’s eligibility to apply is also at the Director’s sole discretion discretion, and may only be considered after subsequent to all deficient areas on prior grants having been addressed to the satisfaction of the Director. If Grantee is not in compliance with the conditions of any other County agreement, the Director, at their his discretion, may take other actions, which may include the withholding, reduction or rescission of grant funds until such time as the Grantee can demonstrate that such issues have been corrected.

Program Monitoring and Evaluation. The Director or their his designee may monitor and conduct an evaluation of the Grantee’s operations and the project for which this grant is provided, which may include visits by County representatives to: observe the project or Grantee’s programs, procedures, and operations; discuss the Grantee’s programs with the Grantee’s personnel; and/or evaluate the public impact of these funded events and activities. Upon request, the Grantee shall provide the Director with notice of all meetings of its Board of Directors or governing board, general activities, activities and project-related events. In the event the Director or their his designee concludeconcludes, as a result of such monitoring and/or evaluation, that the Grantee is not in compliance with the terms of the Agreement, is not fulfilling other program requirements or stipulations for which this Grant has been provided provided, or for other reasons which significantly impact on prompting significant concerns regarding the Grantee’s ability to fulfill the conditions of this grant award, the Director or their his designee must provide in writing to the Grantee, within thirty (30) days of the date of said monitoring/evaluation, notice of the inadequacy or deficiencies noted which may significantly impact on the Grantee’s ability to complete the project or fulfill the terms of the Agreement within a reasonable time frame. If Grantee refuses or is unable to address the areas of concern within thirty (30) days of receipt of such notice, the Director, at their his discretion, may take other actions, which may include the withholding, reduction or rescission of grant funds until such time as the Grantee can demonstrate that such issues have been corrected. Further, in the event that the Grantee refuses or is unable to address the areas of concern and the grant award has been disbursed in full or in part, then the Director may request the return of the full or partial grant payment. At the Director’s sole discretion, a Grantee found to be deficient or in default of a previous grant contract may be declared permanently ineligible to apply to the Department of Cultural Affairs’ grants programs. Reinstating the Grantee’s eligibility to apply is also at the Director’s sole discretion discretion, and may only be considered after subsequent to all deficient areas on prior grants having been addressed to the satisfaction of the Director. If Grantee is not in compliance with the conditions of any other County agreement, the Director, at their his discretion, may take other actions, which may include the withholding, reduction or rescission of grant funds until such time as the Grantee can demonstrate that such issues have been corrected.

Program Monitoring and Evaluation. The Director or their his designee may monitor and conduct an evaluation of the Grantee’s operations and the project for which this grant is provided, which may include visits by County representatives to: observe the project or Grantee’s programs, procedures, and operations; discuss the Grantee’s programs with the Grantee’s personnel; and/or evaluate the public impact of these funded events and activities. Upon request, the Grantee shall provide the Director with notice of all meetings of its Board of Directors or governing board, general activities, and project-related events. In the event the Director or their his designee conclude, as a result of such monitoring and/or evaluation, that the Grantee is not in compliance with the terms of the Agreement, is not fulfilling other program requirements or stipulations for which this Grant has been provided or for other reasons which significantly impact on the Grantee’s ability to fulfill the conditions of this grant award, the Director or their his designee must provide in writing to the Grantee, within thirty (30) days of the date of said monitoring/evaluation, notice of the inadequacy or deficiencies noted which may significantly impact on the Grantee’s ability to complete the project or fulfill the terms of the Agreement within a reasonable time frame. If Grantee refuses or is unable to address the areas of concern within thirty (30) days of receipt of such notice, the Director, at their his discretion, may take other actions, which may include the withholding, reduction or rescission of grant funds until such time as the Grantee can demonstrate that such issues have been corrected. Further, in the event that the Grantee refuses or is unable to address the areas of concern and the grant award has been disbursed in full or in part, then the Director may request the return of the full or partial grant payment. At the Director’s sole discretion, a Grantee found to be deficient or in default of a previous grant contract may be declared permanently ineligible to apply to the Department of Cultural Affairs’ grants programs. Reinstating the Grantee’s eligibility to apply is also at the Director’s sole discretion and may only be considered after all deficient areas on prior grants having been addressed to the satisfaction of the Director. If Grantee is not in compliance with the conditions of any other County agreement, the Director, at their his discretion, may take other actions, which may include the withholding, reduction or rescission of grant funds until such time as the Grantee can demonstrate that such issues have been corrected.

Program Monitoring and Evaluation. Commencing on the date of commencement of construction for the Project (or if the Project does not entail construction, commencing upon receipt of the first Reimbursement Request) and continuing through the date that is twenty-five (25) years following completion of the Project, The Director or their designee the City Manager may monitor and conduct an evaluation of the Grantee’s operations and the project for which this grant is providedProject, which may include visits visits, upon reasonable notice, by County City representatives to: observe the project or construction and implementation of the Project, and/or Grantee’s programs, procedures, and operations; discuss the Grantee’s programs with the Grantee’s personnel; and/or to evaluate the public impact of these funded events the Project and activities. to confirm Grantee’s compliance with the terms of this Agreement, including without limitation the requirements set forth in Section 1.5 and Exhibit D. Upon request, the Grantee shall provide the Director City Manager with notice of all meetings of its Board of Directors or governing board, general activities, activities that benefit the public and projectProject-related events. In the event the Director or their designee concludeCity Manager concludes, as a result of such monitoring and/or evaluation, that the Grantee is not in compliance with the terms of the Agreement, is not fulfilling other program requirements this Agreement or stipulations for which this Grant has been provided or for that there are other reasons which significantly impact on the Grantee’s ability to fulfill the terms and conditions of this grant awardAgreement, then the Director or their designee City Manager must provide in writing to the Grantee, within thirty (30) business days of the date of said monitoring/evaluation, notice of the inadequacy or deficiencies noted which may significantly impact on the Grantee’s ability to complete the project Project within a reasonable time frame or otherwise fulfill the terms of the Agreement within a reasonable time framethis Agreement. If Grantee Xxxxxxx refuses or is unable to address the areas of concern within thirty ten (10)thirty (30) business calendar days of receipt of such noticenotice from the City Manager, then the DirectorCity Manager may, at their in her sole discretion, may take other actions, actions which may include the withholding, reduction or rescission of grant the Grant Award, or withholding Grant Award funds until such time as the Grantee can demonstrate that such issues have been corrected. Further, in the event that the Grantee uses any portion of the Grant Award for costs not associated with the Project or that do not constitute capital expenditures (collectively, “Non-Project Costs”) and the Grantee refuses or is unable to address replace the areas of concern and amount so used into the grant award has been disbursed in full or in partGrant Award bank account within ten (10) businessthirty (30) calendar days from the date such unauthorized use is discovered, then the Director City Manager may request the return of such portion of the full Funding Allocation award as was used to pay for Non-Project Costs. The City Manager may also institute a moratorium on applications from the Grantee to City grants programs for a period of up to one (1) year or partial grant payment. At until the Director’s sole discretion, a Grantee found to be deficient or in default of a previous grant contract may be declared permanently ineligible to apply to the Department of Cultural Affairs’ grants programs. Reinstating the Grantee’s eligibility to apply is also at the Director’s sole discretion and may only be considered after all deficient areas on prior grants having have been addressed to the satisfaction of the Director. If Grantee is not in compliance with the conditions of any other County agreementCity Manager, the Director, at their discretion, may take other actions, which may include the withholding, reduction or rescission of grant funds until such time as the Grantee can demonstrate that such issues have been correctedwhichever occurs first.

Program Monitoring and Evaluation. The Director or their designee may monitor and conduct an evaluation of the Grantee’s operations and the project for which this grant is provided, which may include visits by County representatives to: observe the project or Grantee’s programs, procedures, and operations; discuss the Grantee’s programs with the Grantee’s personnel; and/or evaluate the public impact of these funded events and activities. Upon request, the Grantee shall provide the Director with notice of all meetings of its Board of Directors or governing board, general activities, and project-related events. In the event the Director or their designee conclude, as a result of such monitoring and/or evaluation, that the Grantee is not in compliance with the terms of the Agreement, is not fulfilling other program requirements or stipulations for which this Grant has been provided or for other reasons which significantly impact on the Grantee’s ability to fulfill the conditions of this grant award, the Director or their designee must provide in writing to the Grantee, within thirty (30) days of the date of said monitoring/evaluation, notice of the inadequacy or deficiencies noted which may significantly impact on the Grantee’s ability to complete the project or fulfill the terms of the Agreement within a reasonable time frame. If Grantee Xxxxxxx refuses or is unable to address the areas of concern within thirty (30) days of receipt of such notice, the Director, at their discretion, may take other actions, which may include the withholding, reduction or rescission of grant funds until such time as the Grantee can demonstrate that such issues have been corrected. Further, in the event that the Grantee refuses or is unable to address the areas of concern and the grant award has been disbursed in full or in part, then the Director may request the return of the full or partial grant payment. At the Director’s sole discretion, a Grantee found to be deficient or in default of a previous grant contract may be declared permanently ineligible to apply to the Department of Cultural Affairs’ grants programs. Reinstating the Grantee’s eligibility to apply is also at the Director’s sole discretion and may only be considered after all deficient areas on prior grants having been addressed to the satisfaction of the Director. If Grantee is not in compliance with the conditions of any other County agreement, the Director, at their discretion, may take other actions, which may include the withholding, reduction or rescission of grant funds until such time as the Grantee can demonstrate that such issues have been corrected.

Program Monitoring and Evaluation. The Director or their designee County Manager may monitor and conduct an evaluation of the Grantee’s operations and the project for which this grant is providedProject, which may include visits by County representatives to: observe the project Project or Grantee’s programs, procedures, and operations; discuss the Grantee’s programs with the Grantee’s personnel; and/or evaluate the public impact of these funded events and activitiesthe Project. Upon request, the Grantee shall provide the Director County Manager with notice of all meetings of its Board of Directors or governing board, general activities, activities and projectProject-related events. In the event the Director or their designee concludeCounty Manager concludes, as a result of such monitoring and/or evaluation, that the Grantee is not in compliance with the terms of this Agreement or the Agreement, is not fulfilling other program requirements or stipulations for which this Grant has been provided Administrative Rules or for other reasons which significantly impact on the Grantee’s ability to fulfill the conditions of this grant Funding Cycle Allocation award, then the Director or their designee County Manager must provide in writing to the Grantee, within thirty (30) days of the date of said monitoring/evaluation, notice of the inadequacy or deficiencies noted which may significantly impact on the Grantee’s ability to complete the project Project or fulfill the terms of the this Agreement within a reasonable time frame. If Grantee refuses or is unable to address the areas of concern within thirty (30) days of receipt of such noticenotice from the County Manager, then the DirectorCounty Manager, at their his discretion, may take other actions, actions which may include the withholding, reduction or rescission of grant the Funding Cycle Allocation award, or withholding Funding Cycle Allocation funds until such time as the Grantee can demonstrate that such issues have been corrected. Further, in the event that the Grantee does not expend the Funding Cycle Allocation for the Project or uses any portion of the Funding Cycle Allocation for costs not associated with the Project and the Grantee refuses or is unable to address the areas of concern and the grant award has been disbursed in full or in partconcern, then the Director County Manager may request the return of the full or partial grant paymentFunding Cycle Allocation award. At The County Manager may also institute a moratorium on applications from the Director’s sole discretion, Grantee to County grants programs for a Grantee found period of up to be deficient one (1) year or in default of a previous grant contract may be declared permanently ineligible to apply to until the Department of Cultural Affairs’ grants programs. Reinstating the Grantee’s eligibility to apply is also at the Director’s sole discretion and may only be considered after all deficient areas on prior grants having have been addressed to the satisfaction of the DirectorCounty Manager, whichever occurs first. If the Project involves construction work, the Grantee is not in compliance with shall: notify the conditions County Manager of any other applicable federal labor compliance requirements regarding procurement and pre-award procedures prior to scheduling pre-construction conferences; submit to the County agreementManager all plans and specifications and receive the approval of the County Manager prior to issuance and implementation; and comply with all applicable provisions of municipal, the Directorstate, at their discretionfederal and County laws, may take other actions, which may include the withholding, reduction or rescission of grant funds until such time as the Grantee can demonstrate that such issues have been correctedregulations and rules.