Common use of Project Documentation Clause in Contracts

Project Documentation. ‌ (a) The Grantee shall submit an Expenditure Workbook (new 2019) and Payment Request DPR 364 (Rev. 1/19) (refer to Appendix, incorporated by reference) marked "FINAL" to the Department within one hundred twenty (120) calendar days after the completion of the Project, or the Project end date as specified in the Project Agreement, whichever comes first. The Grantee shall include the following documentation with the final payment request: (1) A Project Accomplishment Report (refer to Appendix, incorporated by reference), (2) All documents supporting the Project expenditures claimed under the payment request, (3) Two (2) copies of all reports as indicated in the Project Agreement for any Project that requires a report or reports as part of its Project Description. Monitoring results shall be reported to the OHMVR Division at the end of the Project, (4) For all sub-contracted work, a Notice of Completion, (5) Photos of Equipment purchased through the Project, including OHV sticker and Vehicle Identification Number, and (6) Photos of completed Projects, as applicable. (b) Final payment requests cannot be processed until the Department has received all supporting documentation to support Project expenditures claimed, including documentation that the Grantee has fulfilled its match commitment. An amount equal to any unmet match commitment will be withheld from the final payment. (c) Any request for final payment received after one hundred twenty (120) calendar days after the completion of the Project, or the Project end date as specified in the Project Agreement may be ineligible for payment or result in suspension of future payments and reimbursement to the State of any advances or other payments made. The OHMVR Division may also deem the Project closed and forward the Project file to the Department’s Audits Office for an Audit. (d) When the Department determines there is a refund due to the State, the Grantee shall remit the refund due within sixty (60) calendar days from the written notification to the Grantee by the Department. Note: Authority cited: Sections 5001.5 and 5003, Public Resources Code. Reference: Sections 5090.32 and 5090.50, Public Resources Code.

Project Documentation. ‌ (a) The Grantee shall submit an Expenditure Workbook (new 2019) and Payment Request DPR 364 (Rev. 1/19) (refer to Appendix, incorporated by reference) a payment request form marked "FINAL" to the Department OHMVR Division within one hundred twenty (120) calendar days after the completion of the Project, or the Project end date as specified in the Project Agreement or amendment to the Project Agreement, whichever comes first. The Grantee shall include the following documentation with the final payment request: (1) A Project Accomplishment Report (refer to Appendix, incorporated by reference)report of deliverables completed, (2) All documents supporting the Project expenditures claimed under the payment request, (3) A summary of costs, including match requirements, that provides detailed information regarding staff, contracts, materials/supplies, Equipment purchases, Equipment use expenses, and other expenses, (4) Two (2) copies of all reports as indicated in the Project Agreement for any Project that requires a report or reports as part of its Project Description. Monitoring results shall be reported to the OHMVR Division at the end of the Project, (45) For all sub-contracted work, a Notice of Completion, (56) Photos of Equipment purchased through the Project, including OHV sticker and Vehicle Identification Number, and (67) Photos of completed Projects, as applicable. (b) Final payment requests cannot be processed until the Department OHMVR Division has received all supporting documentation to support Project expenditures claimed, including documentation that the Grantee has fulfilled its match commitment. An amount equal to any unmet match commitment will be withheld from the final payment. (c) Any request for final payment received after one hundred twenty (120) calendar days after the completion of the Projectdays, or the Project end date as specified in the Project Agreement may be ineligible for payment or result in suspension of future payments and reimbursement to the State of any advances or other payments made. The OHMVR Division may also deem the Project closed and forward the Project file to the Department’s Audits Office for an Audit. (d) When the Department OHMVR Division determines there is a refund due to the State, the Grantee shall remit the refund due within sixty (60) calendar days from the written notification to the Grantee by the Department. Note: Authority cited: Sections 5001.5 and 5003, Public Resources Code. Reference: Sections 5090.32 and 5090.50, Public Resources CodeOHMVR Division.

Project Documentation. ‌ (a) The Grantee shall submit an Expenditure Workbook (new 2019) and Payment Request DPR 364 (Rev. 1/19) (refer to Appendix, incorporated by reference) a payment request form marked "FINAL" to the Department OHMVR Division within one hundred twenty (120) calendar days after the completion of the Project, or the Project end date as specified in the Project Agreement, or amendment to the Project Agreement, whichever comes first. The Grantee shall include the following documentation with the final payment request: (1) A Project Accomplishment Report (refer to Appendix, incorporated by reference)report of deliverables completed, (2) All documents supporting the Project expenditures claimed under the payment request, (3) A summary of costs, including match requirements, that provides detailed information regarding staff, contracts, materials/supplies, Equipment purchases, Equipment use expenses, and other expenses, (4) Two (2) copies of all reports as indicated in the Project Agreement for any Project that requires a report or reports as part of its Project Description. Monitoring results shall be reported to the OHMVR Division at the end of the Project,, and (45) For all sub-contracted work, a Notice of Completion., (56) Photos of Equipment purchased through the Project, including OHV sticker and Vehicle Identification Number, and (67) Photos of completed Projects, as applicable. (b) Final payment requests cannot be processed until the Department OHMVR Division has received all supporting documentation to support Project expenditures claimed, including documentation that the Grantee has fulfilled its match commitment. An amount equal to any unmet match commitment will be withheld from the final payment. (c) Any request for final payment received after one hundred twenty (120) calendar days after the completion of the Projectdays, or the Project end date as specified in the Project Agreement may be ineligible for payment or result in suspension of future payments and reimbursement to the State of any advances or other payments made. The OHMVR Division may also deem the Project closed and forward the Project file to the Department’s Audits Office for an Audit. (d) When the Department determines there is a refund due to the State, the Grantee shall remit the refund due within sixty (60) calendar days from the written notification to the Grantee by the Department. Note: Authority cited: Sections 5001.5 and 5003, Public Resources Code. Reference: Sections 5090.32 and 5090.50, Public Resources Code.

Project Documentation. ‌ (a) The Grantee shall submit an Expenditure Workbook (new 2019) and Payment Request DPR 364 (Rev. 1/19) (refer to Appendix, incorporated by reference) marked "FINAL" to the Department within one hundred twenty (120) calendar days after the completion of the Project, or the Project end date as specified in the Project Agreement, whichever comes first. The Grantee shall include the following documentation with the final payment request: (1) A Project Accomplishment Report (refer to Appendix, incorporated by reference), (2) All documents supporting the Project expenditures claimed under the payment request, (3) Two (2) copies An electronic copy of all reports as indicated in the Project Agreement for any Project that requires a report or reports as part of its Project Description. Monitoring results shall be reported to the OHMVR Division at the end of the Project, (4) For all sub-contracted work, a Notice of Completion, (5) Photos of Equipment Heavy Equipment, Equipment, and trailers purchased through the Project, including Project displaying an approved version of the OHMVR Division "OHV sticker Trust Funds at Work" insignia and Vehicle Identification Number, and (6) Photos of completed Projects, as applicable. (b) Final payment requests cannot be processed until the Department has received all supporting documentation to support Project expenditures claimed, including documentation that the Grantee has fulfilled its match commitment. An amount equal to any unmet match commitment will be withheld from the final payment. (c) Any request for final payment received after one hundred twenty (120) calendar days after the completion of the Project, or the Project end date as specified in the Project Agreement may be ineligible for payment or result in suspension of future payments and reimbursement to the State of any advances or other payments made. The OHMVR Division may also deem the Project closed and forward the Project file to the Department’s Audits Office for an Audit. (d) When the Department determines there is a refund due to the State, the Grantee shall remit the refund due within sixty (60) calendar days from the written notification to the Grantee by the Department. Note: Authority cited: Sections 5001.5 and 5003, Public Resources Code. Reference: Sections 5090.32 and 5090.50, Public Resources Code.

Project Documentation. ‌ (a) The Grantee shall submit an Expenditure Workbook (new 2019) and Payment Request DPR 364 (Rev. 1/19) (refer to Appendix, incorporated by reference) marked "FINAL" to the Department within one hundred twenty (120) calendar days after the completion of the Project, or the Project end date as specified in the Project Agreement, whichever comes first. The Grantee shall include the following documentation with the final payment request:) (1) A Project Accomplishment Report (refer to Appendix, incorporated by reference), (2) All documents supporting the Project expenditures claimed under the payment request, (3) Two (2) copies of all reports as indicated in the Project Agreement for any Project that requires a report or reports as part of its Project Description. Monitoring results shall be reported to the OHMVR Division at the end of the Project, (4) For all sub-contracted work, a Notice of Completion, (5) Photos of Equipment and trailers purchased through the Project, including Project displaying an approved version of the OHMVR Division "OHV sticker Trust Funds at Work" insignia and Vehicle Identification Number, and (6) Photos of completed Projects, as applicable. (b) Final payment requests cannot be processed until the Department has received all supporting documentation to support Project expenditures claimed, including documentation that the Grantee has fulfilled its match commitment. An amount equal to any unmet match commitment will be withheld from the final payment. (c) Any request for final payment received after one hundred twenty (120) calendar days after the completion of the Project, or the Project end date as specified in the Project Agreement may be ineligible for payment or result in suspension of future payments and reimbursement to the State of any advances or other payments made. The OHMVR Division may also deem the Project closed and forward the Project file to the Department’s Audits Office for an Audit. (d) When the Department determines there is a refund due to the State, the Grantee shall remit the refund due within sixty (60) calendar days from the written notification to the Grantee by the Department. Note: Authority cited: Sections 5001.5 and 5003, Public Resources Code. Reference: Sections 5090.32 and 5090.50, Public Resources Code.

Project Documentation. ‌ (a) The Grantee shall submit an Expenditure Workbook (new 2019) and Payment Request DPR 364 (Rev. 1/19) (refer to Appendix, incorporated by reference) marked "FINAL" to the Department within one hundred twenty (120) calendar days after the completion of the Project, or the Project end date as specified in the Project Agreement, whichever comes first. The Grantee shall include the following documentation with the final payment request: (1) A Project Accomplishment Report (refer to Appendix, incorporated by reference), (2) All documents supporting the Project expenditures claimed under the payment request, (3) Two (2) copies of all reports as indicated in the Project Agreement for any Project that requires a report or reports as part of its Project Description. Monitoring results shall be reported to the OHMVR Division at the end of the Project, (4) For all sub-contracted work, a Notice of Completion, (5) Photos of Equipment purchased through the Project, including OHV sticker and Vehicle Identification Number, and (6) Photos of completed Projects, as applicable. (b) Final payment requests cannot be processed until the Department has received all supporting documentation to support Project expenditures claimed, including documentation that the Grantee has fulfilled its match commitment. An amount equal to any unmet match commitment will be withheld from the final payment. (c) Any request for final payment received after one hundred twenty (120) calendar days after the completion of the Project, or the Project end date as specified in the Project Agreement may be ineligible for payment or result in suspension of future payments and reimbursement to the State of any advances or other payments made. The OHMVR Division may also deem the Project closed and forward the Project file to the Department’s Audits Office for an Audit. (d) When the Department determines there is a refund due to the State, the Grantee shall remit the refund due within sixty (60) calendar days from the written notification to the Grantee by the Department. Note: Authority cited: Sections 5001.5 and 5003, Public Resources Code. Reference: Sections 5090.32 and 5090.50, Public Resources Code.

Project Documentation. ‌ (a) The Grantee shall submit an Expenditure Workbook (new 2019) and Payment Request DPR 364 (Rev. 1/19) (refer to Appendix, incorporated by reference) marked "FINAL" to the Department within one hundred twenty (120) calendar days after the completion of the Project, or the Project end date as specified in the Project Agreement, whichever comes first. The Grantee shall include the following documentation with the final payment request: (1) A Project Accomplishment Report (refer to Appendix, incorporated by reference), (2) All documents supporting the Project expenditures claimed under the payment request, (3) Two (2) copies of all reports as indicated in the Project Agreement for any Project that requires a report or reports as part of its Project Description. Monitoring results shall be reported to the OHMVR Division at the end of the Project, (4) For all sub-contracted work, a Notice of Completion, (5) Photos of Equipment and trailers purchased through the Project, including Project displaying an approved version of the OHMVR Division "OHV sticker Trust Funds at Work" insignia and Vehicle Identification Number, and (6) Photos of completed Projects, as applicable. (b) Final payment requests cannot be processed until the Department has received all supporting documentation to support Project expenditures claimed, including documentation that the Grantee has fulfilled its match commitment. An amount equal to any unmet match commitment will be withheld from the final payment. (c) Any request for final payment received after one hundred twenty (120) calendar days after the completion of the Project, or the Project end date as specified in the Project Agreement may be ineligible for payment or result in suspension of future payments and reimbursement to the State of any advances or other payments made. The OHMVR Division may also deem the Project closed and forward the Project file to the Department’s Audits Office for an Audit. (d) When the Department determines there is a refund due to the State, the Grantee shall remit the refund due within sixty (60) calendar days from the written notification to the Grantee by the Department. Note: Authority cited: Sections 5001.5 and 5003, Public Resources Code. Reference: Sections 5090.32 and 5090.50, Public Resources Code.

Project Documentation. ‌ (a) The Grantee shall submit an Expenditure Workbook (new 2019) and Payment Request DPR 364 (Rev. 1/19) (refer to Appendix, incorporated by reference) a payment request form marked "FINAL" to the Department OHMVR Division within one hundred twenty (120) calendar days after the completion of the Project, or the Project end date as specified in the Project Agreement or amendment to the Project Agreement, whichever comes first. The Grantee shall include the following documentation with the final payment request: (1) A Project Accomplishment Report (refer to Appendix, incorporated by reference)report of deliverables completed, (2) All documents supporting the Project expenditures claimed under the payment request, (3) A summary of costs, including match requirements, that provides detailed information regarding staff, contracts, materials/supplies, Equipment purchases, Equipment use expenses, and other expenses, (4) Two (2) copies of all reports as indicated in the Project Agreement for any Project that requires a report or reports as part of its Project Description. Monitoring results shall be reported to the OHMVR Division at the end of the Project, (45) For all sub-contracted work, a Notice of Completion, (56) Photos of Equipment purchased through the Project, including OHV sticker and Vehicle Identification Number, and (67) Photos of completed Projects, as applicable. (b) Final payment requests cannot be processed until the Department OHMVR Division has received all supporting documentation to support Project expenditures claimed, including documentation that the Grantee has fulfilled its match commitment. An amount equal to any unmet match commitment will be withheld from the final payment. (c) Any request for final payment received after one hundred twenty (120) calendar days after the completion of the Projectdays, or the Project end date as specified in the Project Agreement may be ineligible for payment or result in suspension of future payments and reimbursement to the State of any advances or other payments made. The OHMVR Division may also deem the Project closed and forward the Project file to the Department’s Audits Office for an Audit. (d) When the Department OHMVR Division determines there is a refund due to the State, the Grantee shall remit the refund due within sixty (60) calendar days from the written notification to the Grantee by the DepartmentOHMVR Division. Note: Authority cited: Sections 5001.5 and 5003, Public Resources Code. Reference: Sections 5090.32 and 5090.50, Public Resources Code.