Common use of Punch-out Catalog and Electronic Invoicing Clause in Contracts

Punch-out Catalog and Electronic Invoicing. The Contractor shall supply a punch-out catalog. The punch-out catalog provides an alternative mechanism for suppliers to offer the State of Florida access to products awarded under the Contract. The punch-out catalog also allows for direct communication between the MyFloridaMarketPlace eProcurement System (MFMP) and a supplier’s ERP system, which can reflect real-time product inventory/availability information. Through utilization of the punch-out catalog model, a Florida buyer will “punch out” to a Contractor’s website. Using the search tools on the Contractor’s Florida punch-out catalog site, the user selects the desired products and services. When complete, the user exits the Contractor’s punch-out catalog site and the shopping cart (full of products and services) is “brought back” to MFMP. No orders are sent to a Contractor when the user exits the Contractor’s punch-out catalog site. Instead, the chosen products and services are “brought back” to MFMP as Contract line items. The user can then proceed through the normal workflow steps, which may include adding/editing the items to a requisition or a purchase order. An order is not submitted to a Contractor until the buyer actually adds the line items to a requisition and the purchase order is approved and sent to the Contractor. All Contractors who implement Punch-out catalog solutions will be subject to MFMPs Punch- out Audit functionality. MFMP has added functionality that will compare the price retrieved from a Contractor's Punch-out catalog to the corresponding contract price sheet. As items are transferred into MFMP from a monitored contract/Punch-out catalog, the item and item price will be automatically compared to the contract price sheet. The logic for the audit process includes mapping the following fields from the Punch-out catalog to the contract price sheet: Supplier Tax ID, Contract #, Supplier Part #, Supplier Aux # (if available), and Unit of Measure (UOM). When an item is evaluated, the following rules are applied: Punch-out Catalog Item: Requisition Line Item Price: Greater than price sheet Reduced to the base price from the price sheet Less than price sheet Honored Not Found on price sheet Honored Matches price sheet N/A The Contractor shall supply electronic invoices in lieu of paper-based invoices for those transactions processed through the MFMP. Electronic invoices shall be submitted to the agency through the Ariba Network (AN) in one of three mechanisms as listed below. Contractors can select the method that best meets their capabilities from the following list:

Punch-out Catalog and Electronic Invoicing. The At the State’s option, the Contractor shall supply a may be required to provide an MFMP punch-out catalog. The punch-out catalog provides an alternative mechanism for suppliers to offer the State of Florida access to products awarded under the Contract. The punch-out catalog also allows for direct communication between the MyFloridaMarketPlace MFMP eProcurement System (MFMP) and a supplier’s ERP system, which can reflect real-time product inventory/availability information. Through utilization of the punch-out catalog model, a Florida buyer will “punch out” to a Contractorsupplier’s website. Using the search tools on the Contractorsupplier’s Florida punch-out catalog site, the user selects the desired products and services. When complete, the user exits the Contractorsupplier’s punch-out catalog site and the shopping cart (full of products and services) is “brought back” to MFMP. No orders are sent to a Contractor supplier when the user exits the Contractorsupplier’s punch-out catalog site. Instead, the chosen products and services are “brought back” to MFMP as Contract line items. The user can then proceed through the normal workflow steps, which may include adding/editing the items to a requisition or a purchase order. An order is not submitted to a Contractor supplier until the buyer actually adds the line items to a requisition and the purchase order is approved and sent to the Contractorsupplier. All Contractors who implement Punch-out catalog solutions will be subject to MFMPs Punch- out Audit functionality. MFMP has added functionality that will compare At the price retrieved from a ContractorState's Punch-out catalog to the corresponding contract price sheet. As items are transferred into MFMP from a monitored contract/Punch-out catalogoption, the item and item price will Contractor may be automatically compared required to invoice electronically pursuant to guidelines of the contract price sheet. The logic for the audit process includes mapping the following fields from the Punch-out catalog to the contract price sheet: Supplier Tax ID, Contract #, Supplier Part #, Supplier Aux # (if available), and Unit Department of Measure (UOM). When an item is evaluated, the following rules are applied: Punch-out Catalog Item: Requisition Line Item Price: Greater than price sheet Reduced to the base price from the price sheet Less than price sheet Honored Not Found on price sheet Honored Matches price sheet N/A The Contractor shall supply electronic invoices in lieu of paper-based invoices for those transactions processed through the MFMPManagement Services. Electronic invoices shall may be required to be submitted to the agency through the Ariba Network (AN) in one of three mechanisms as listed below. Contractors can may select the method that best meets their capabilities from the following list:: • cXML (commerce eXtensible Markup Language) This standard establishes the data contents required for invoicing via cXML within the context of an electronic environment. This transaction set can be used for invoicing via the ASN for catalog and non-catalog products and services. The cXML format is the Ariba preferred method for eInvoicing. • EDI (Electronic Data Interchange) This standard establishes the data contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used for invoicing via the ASN for catalog and non-catalog products and services. • PO Flip via ASN The online process allows suppliers to submit invoices via the ASN for catalog and non- catalog products and services. Suppliers have the ability to create an invoice directly from their Inbox in their ASN account by simply “flipping” the PO into an invoice. This option does not require any special software or technical capabilities. For the purposes of this section, the Contractor warrants and represents that it is authorized and empowered to and hereby grants the state and the third party provider of MFMP, a state Contractor, the right and license to use, reproduce, transmit, distribute, and publicly display within the system the information outlined above. In addition, the Contractor warrants and represents that it is authorized and empowered to and hereby grants the State and the third party provider the right and license to reproduce and display within the system the Contractor’s trademarks, system marks, logos, trade dress, or other branding designation that identifies the products made available by the Contractor under the Contract. The Contractor will work with the MFMP management team to obtain specific requirements for the punch-out catalog and electronic invoicing. Performance Bond If deemed necessary, the Customer may require the Contractor to furnish (without additional cost) a performance bond, a negotiable irrevocable letter of credit or other form of security for the faithful performance of work. Determination of the appropriateness and amount of any bond requirement, is the sole responsibility, and at the sole discretion, of the Customer.

Punch-out Catalog and Electronic Invoicing. The Contractor shall supply a may provide an MFMP punch-out catalog. The punch-out catalog provides an alternative mechanism for suppliers to offer the State of Florida access to products awarded under the Contract. The punch-out catalog also allows for direct communication between the MyFloridaMarketPlace MFMP eProcurement System (MFMP) and a supplier’s ERP system, which can reflect real-time product inventory/availability information. Through utilization of the punch-out catalog model, a Florida buyer will “punch out” to a Contractorsupplier’s website. Using the search tools on the Contractorsupplier’s Florida punch-out catalog site, the user selects the desired products and services. When complete, the user exits the Contractorsupplier’s punch-out catalog site and the shopping cart (full of products and services) is “brought back” to MFMP. No orders are sent to a Contractor supplier when the user exits the Contractorsupplier’s punch-out catalog site. Instead, the chosen products and services are “brought back” to MFMP as Contract line items. The user can then proceed through the normal workflow steps, which may include adding/editing the items to a requisition or a purchase order. An order is not submitted to a Contractor supplier until the buyer actually adds the line items to a requisition and the purchase order is approved and sent to the Contractorsupplier. All Contractors who implement Punch-out catalog solutions will be subject to MFMPs Punch- out Audit functionality. MFMP has added functionality that will compare At the price retrieved from a ContractorState's Punch-out catalog to the corresponding contract price sheet. As items are transferred into MFMP from a monitored contract/Punch-out catalogoption, the item and item price will Contractor may be automatically compared required to invoice electronically pursuant to guidelines of the contract price sheet. The logic for the audit process includes mapping the following fields from the Punch-out catalog to the contract price sheet: Supplier Tax ID, Contract #, Supplier Part #, Supplier Aux # (if available), and Unit Department of Measure (UOM). When an item is evaluated, the following rules are applied: Punch-out Catalog Item: Requisition Line Item Price: Greater than price sheet Reduced to the base price from the price sheet Less than price sheet Honored Not Found on price sheet Honored Matches price sheet N/A The Contractor shall supply electronic invoices in lieu of paper-based invoices for those transactions processed through the MFMPManagement Services. Electronic invoices shall may be required to be submitted to the agency through the Ariba Network (AN) in one of three mechanisms as listed below. Contractors can may select the method that best meets their capabilities from the following list:: • cXML (commerce eXtensible Markup Language) This standard establishes the data contents required for invoicing via cXML within the context of an electronic environment. This transaction set can be used for invoicing via the ASN for catalog and non-catalog products and services. The cXML format is the Ariba preferred method for eInvoicing. • EDI (Electronic Data Interchange) This standard establishes the data contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used for invoicing via the ASN for catalog and non-catalog products and services. • PO Flip via ASN The online process allows suppliers to submit invoices via the ASN for catalog and non- catalog products and services. Suppliers have the ability to create an invoice directly from their Inbox in their ASN account by simply “flipping” the PO into an invoice. This option does not require any special software or technical capabilities. For the purposes of this section, the Contractor warrants and represents that it is authorized and empowered to and hereby grants the state and the third party provider of MFMP, a state Contractor, the right and license to use, reproduce, transmit, distribute, and publicly display within the system the information outlined above. In addition, the Contractor warrants and represents that it is authorized and empowered to and hereby grants the State and the third party provider the right and license to reproduce and display within the system the Contractor’s trademarks, system marks, logos, trade dress, or other branding designation that identifies the products made available by the Contractor under the Contract. The Contractor will work with the MFMP management team to obtain specific requirements for the punch-out catalog and electronic invoicing.

Punch-out Catalog and Electronic Invoicing. The Contractor shall supply a MFMP punch-out catalogcatalog will be optional for Contractor’s to use. The punch-out catalog provides an alternative mechanism for suppliers to offer the State of Florida access to products awarded under the Contract. The punch-out catalog also allows for direct communication between the MyFloridaMarketPlace MFMP eProcurement System (MFMP) and a supplier’s ERP Enterprise Resource Planning (ERP) system, which can reflect real-time product inventory/availability information. Through utilization of the punch-out catalog model, a Florida buyer will “punch out” to a Contractorsupplier’s website. Using the search tools on the Contractorsupplier’s Florida punch-out catalog site, the user selects the desired products and services. When complete, the user exits the Contractorsupplier’s punch-out catalog site and the shopping cart (full of products and services) is “brought back” to MFMP. No orders are sent to a Contractor supplier when the user exits the Contractorsupplier’s punch-out catalog site. Instead, the chosen products and services are “brought back” to MFMP as Contract line items. The user can then proceed through the normal workflow steps, which may include adding/editing the items products to a requisition or a purchase order. An order is not submitted to a Contractor supplier until the buyer actually adds the line items to a requisition and the purchase order is approved and sent to the Contractorsupplier. All Contractors who implement Punch-out catalog solutions will be subject to MFMPs Punch- out Audit functionality. MFMP has added functionality that will compare At the price retrieved from a ContractorState's Punch-out catalog to the corresponding contract price sheet. As items are transferred into MFMP from a monitored contract/Punch-out catalogoption, the item and item price will be automatically compared Contractor holds the option to invoice electronically pursuant to guidelines of the contract price sheet. The logic for the audit process includes mapping the following fields from the Punch-out catalog to the contract price sheet: Supplier Tax ID, Contract #, Supplier Part #, Supplier Aux # (if available), and Unit Department of Measure (UOM). When an item is evaluated, the following rules are applied: Punch-out Catalog Item: Requisition Line Item Price: Greater than price sheet Reduced to the base price from the price sheet Less than price sheet Honored Not Found on price sheet Honored Matches price sheet N/A The Contractor shall supply electronic invoices in lieu of paper-based invoices for those transactions processed through the MFMPManagement Services. Electronic invoices shall will be submitted to the agency through the Ariba Network (AN) in one of three mechanisms as listed below. The Contractors can may select the method that best meets their capabilities from the following list:: • cXML (commerce eXtensible Markup Language) • This standard establishes the data contents required for invoicing via cXML within the context of an electronic environment. This transaction set can be used for invoicing via the Ariba Network (AN) for catalog and non-catalog products and services. The cXML format is the Ariba preferred method for eInvoicing. • EDI (Electronic Data Interchange) • This standard establishes the data contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used for invoicing via the AN, for catalog and non-catalog products and services. • PO Flip via AN • The online process allows suppliers to submit invoices via the AN, for catalog and non-catalog products and services. Suppliers have the ability to create an invoice directly from their Inbox in their AN account by simply “flipping” the PO into an invoice. This option does not require any special software or technical capabilities. For the purposes of this section, the Contractor warrants and represents that it is authorized and empowered to and hereby grants the State and the third-party provider of MFMP, a State Contractor, the right and license to use, reproduce, transmit, distribute, and publicly display within the system the information outlined above. In addition, the Contractor warrants and represents that it is authorized and empowered to and hereby grants the State and the third- party provider the right and license to reproduce and display within the system the Contractor’s trademarks, system marks, logos, trade dress, or other branding designation that identifies the products made available by the Contractor under the Contract. The Contractor will work with the MFMP management team to obtain specific requirements for the punch-out catalog and electronic invoicing.

Punch-out Catalog and Electronic Invoicing. The Contractor shall supply implement a punch-out catalogcatalog within ninety (90) days after contract execution. The punch-out catalog provides an alternative mechanism for suppliers contractors to offer the State of Florida access to products awarded under the Contract. The punch-out catalog also allows for direct communication between the Florida MyFloridaMarketPlace eProcurement System (MFMP) and a suppliercontractor’s ERP system, which can reflect real-time product inventory/availability information. Through utilization of the punch-out catalog model, a Florida buyer customer will “punch out” to a Contractorcontractor’s website. Using the search tools on the Contractorsupplier’s Florida punch-out catalog site, the user customer selects the desired products and services. When complete, the user exits the Contractorsupplier’s punch-out catalog site and the shopping cart (full of products and services) is “brought back” to MFMP. No orders are sent to a Contractor contractor when the user customer exits the Contractorcontractor’s punch-out catalog site. Instead, the chosen products and services are “brought back” to MFMP as Contract line items. The user customer can then proceed through the normal workflow steps, which may include adding/editing the items to a requisition or a purchase order. An order is not submitted to a Contractor contractor until the buyer customer actually adds the line items to a requisition and the purchase order is approved and sent to the Contractorcontractor. All Contractors who implement Punch-out catalog solutions will be subject to MFMPs Punch- out Audit functionality. MFMP has added functionality that will compare the price retrieved from a Contractor's Punch-out catalog to the corresponding contract price sheet. As items are transferred into MFMP from a monitored contract/Punch-out catalog, the item and item price will be automatically compared to the contract price sheet. The logic for the audit process includes mapping the following fields from the Punch-out catalog to the contract price sheet: Supplier Tax ID, Contract #, Supplier Part #, Supplier Aux # (if available), and Unit of Measure (UOM). When an item is evaluated, the following rules are applied: Punch-out Catalog Item: Requisition Line Item Price: Greater than price sheet Reduced to the base price from the price sheet Less than price sheet Honored Not Found on price sheet Honored Matches price sheet N/A The Contractor shall supply electronic invoices in lieu of paper-based invoices for those transactions processed through the MFMP. Electronic invoices shall be submitted to the Florida agency through the Ariba Network (AN) in one of three mechanisms as listed below. Contractors can select the method that best meets their capabilities from the following list:: cXML (commerce eXtensible Markup Language) This standard establishes the data contents required for invoicing via cXML within the context of an electronic environment. This transaction set can be used for invoicing via the ASN for catalog and non- catalog products and services. The cXML format is the Ariba preferred method for eInvoicing. EDI (Electronic Data Interchange) This standard establishes the data contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used for invoicing via the ASN for catalog and non-catalog products and services. PO Flip via ASN The online process allows contractors to submit invoices via the ASN for catalog and non-catalog products and services. Contractors have the ability to create an invoice directly from their Inbox in their ASN account by simply “flipping” the PO into an invoice. This option does not require any special software or technical capabilities. For the purposes of this section, the Contractor warrants and represents that it is authorized and empowered to and hereby grants the state and the third party provider of MFMP, a state Contractor, the right and license to use, reproduce, transmit, distribute, and publicly display within the system the information outlined above. In addition, the Contractor warrants and represents that it is authorized and empowered to and hereby grants the State of Florida and the third party provider the right and license to reproduce and display within the system the Contractor’s trademarks, system marks, logos, trade dress, or other branding designation that identifies the products made available by the Contractor under the Contract. The Contractor will work with the Florida MFMP management team to obtain specific requirements for the Punch-out Catalog and Electronic Invoicing. The Contractor is required to provide additional Ordering Instructions and identify persons responsible for answering questions about the response and administering the Contract and shall provide information necessary for placing orders under the Contract.