Common use of Reclassification of Existing Positions Clause in Contracts

Reclassification of Existing Positions. a. Where the nature of the duties, level of responsibilities and requirements of a position and/or classification covered under this Collective Agreement change significantly or the position is allocated inappropriately, a written request for review may be submitted to the Human Resources Department by the incumbent employee(s), the Union or the Department. One (1) copy of such written request must be sent to both the Union and the Department Head. b. A minimum of twelve (12) months must elapse between each application on an employee’s behalf. c. The employee shall complete a reclassification form, a copy of which shall be sent to the Union office. This form shall be designed to obtain all relevant information related to the request, including: i. the duties and responsibilities the employee is fulfilling which he/she thinks justify a change in classification. d. The employee shall be notified by letter within twelve (12) weeks of the date Human Resources receives the employee’s completed reclassification form referred to in (c) above, of the decision regarding the request. The letter must contain an explanation of the rationale for the decision reached; these factors are complexity, accountability, judgment/decisions, supervision given, contacts and job requirements. e. If the reclassification is not recommended, the letter shall contain the reasons for not recommending the reclassification. A copy of the aforementioned letter as well as any and all supporting documentation relied upon in making the decision shall be forwarded to the Union. f. Where the Employee or the Union is not satisfied with the result of the reclassification, they may appeal to the Director, Total Compensation within thirty (30) days of being advised in writing of the result. The appeal shall be in writing and shall outline: i. reasons for the appeal, ii. the aspects of the original reclassification request result that they disagree with, and iii. new information, if there is any. The Director, Total Compensation shall render a decision in writing within thirty (30) days of receiving the appeal document. g. Within thirty (30) days of the receipt of the decision of the Director, Total Compensation, the Union may refer the matter to the Job Classification Umpire as per Letter of Understanding #7. h. If an employee’s position is reclassified, that employee shall not be placed on probation or be considered to be on trial period. i. A wage increase awarded as a result of reclassification shall be retroactive to the date the reclassification was submitted.

Reclassification of Existing Positions. a. Where the nature of the duties, level of responsibilities and requirements of a position and/or classification covered under this Collective Agreement change significantly or the position is allocated inappropriately, a written request for review may be submitted to the Human Resources Department by the incumbent employee(s), the Union or the Department. One One (1) copy of such written request must be sent to both the Union and the Department Head. b. A minimum of twelve (12) months must elapse between each application on an employee’s behalf. c. The employee shall complete a reclassification form, a copy of which shall be sent to the Union office. This form shall be designed to obtain all relevant information related to the request, including: i. the duties and responsibilities the employee is fulfilling which he/she thinks justify a change in classification. d. The employee shall be notified by letter within twelve (12) weeks of the date Human Resources receives the employee’s completed reclassification form referred to in (c) above, of the decision regarding the request. The letter must contain an explanation of the rationale for the decision reached; these factors are complexity, accountability, judgment/decisions, supervision given, contacts and job requirements. e. If the reclassification is not recommended, the letter shall contain the reasons for not recommending the reclassification. A copy of the aforementioned letter as well as any and all supporting documentation relied upon in making the decision shall be forwarded to the Union. f. Where the Employee or the Union is not satisfied with the result of the reclassification, they may appeal to the Director, Total Compensation within thirty (30) days of being advised in writing of the result. The appeal shall be in writing and shall outline: i. reasons for the appeal, ii. the aspects of the original reclassification request result that they disagree with, and and iii. new information, if there is any. The Director, Total Compensation shall render a decision in writing within thirty (30) days of receiving the appeal document. g. Within thirty (30) days of the receipt of the decision of the Director, Total Compensation, the Union may refer the matter to the Job Classification Umpire as per Letter of Understanding #7. h. If an employee’s position is reclassified, that employee shall not be placed on probation or be considered to be on trial period. i. A wage increase awarded as a result of reclassification shall be retroactive to the date the reclassification was submitted.