Common use of Recordings and Documentation Clause in Contracts

Recordings and Documentation. An audio recording shall be made of each Appeal Hearing. Human Resources is responsible for arranging, making and storing the recording. If a decision that has been appealed subsequently goes to arbitration, the University or the Faculty Association may require a transcription of part or all of the recording. The party requesting the transcript shall pay the cost of its preparation; if both parties request a transcript, the cost shall be shared evenly. After the Appeals Committee issues its report, Human Resources shall provide the Vice-President (Academic) or the Chair of the Board of Governors with copies of all the documentation presented at the Appeal Hearing. After the hearing is concluded and a recommendation is made, the Appeals Committee shall return all documentation to Human Resources. Following the decision, the Vice-President (Academic) or the Chair of the Board of Governors shall return all documentation to Human Resources. After the deadline for filing for arbitration has passed, or after any arbitration is complete, Human Resources shall retain only a single copy of all documentation, and shall destroy all other copies.