RECORDS - INFORMATION TO BE FURNISHED. [The Contract Holder, each Included Employer] or Prudential, as they agree, will keep a record of the [Employees] covered under the insurance. It will contain the key facts about their insurance. At the times set by Prudential, [the Contract Holder or each Included Employer] will send the data required by Prudential to perform its duties under the Group Contract, and to determine the premium rates [and charges due.] All records of [the Contract Holder and each Included Employer] which bear on the insurance must be open to Prudential for its inspection at any reasonable time. Prudential will not have to perform any duty that depends on such data before it is received in a form that satisfies Prudential. [The Contract Holder or the Included Employer] may correct wrong data given to Prudential, if Prudential has not been harmed by acting on it. A person's insurance will not be made invalid by failure of [the Contract Holder or the Included Employer], due to clerical error, to record or report the person for that insurance.
RECORDS - INFORMATION TO BE FURNISHED. Within thirty-one (31) days from the first day of each calendar month, the Creditor shall furnish THE INSURER, on its form, such information as may be necessary for the purpose of computing the premium due on the first day of such month and such other information as required in said form. The Creditor shall also furnish THE INSURER upon the latter’s request information about the Insured Debtor as may reasonably affect the administration of the insurance and determination of future premium rates and shall maintain a record for each Insured Debtor containing essential particulars of the insurance including his date of birth. Any duly authorized representative of THE INSURER shall be free to inspect all records of the Creditor, which in the determination of THE INSURER, may have any bearing or effect on the insurance being provided in this Policy.
RECORDS - INFORMATION TO BE FURNISHED. The Contract Holder is required to keep a record of the essential details of the insurance coverage that applies to Covered Individuals, which may include wage or payment history used to determine the benefit amount. The Contract Holder will send the data required by Prudential within a reasonable time period, which shall not be more than fifteen business days. All records of the Contract Holder which bear on the insurance must be open to Prudential for its inspection at any reasonable time. The Contract Holder must keep a record of all details of the insurance coverage and the Group Contract for a minimum period of three years after termination of the Group Contract. The Contract Holder shall furnish these records to the DFML upon request. Prudential will not have to perform any duty that depends on such data before it is received in a form that satisfies Prudential. The Contract Holder may correct wrong data but Prudential shall not be responsible if it has already relied on the incorrect data provided by the Contract Holder. A Covered Individual’s insurance under a Coverage will not be made invalid by failure of the Contract Holder, due to clerical error, to record or report the Employee for that insurance.
RECORDS - INFORMATION TO BE FURNISHED. Either the Contract Holder or HHSI, as mutually agreed, shall keep a record of the employees or other persons covered under the Contract Holder’s Employee Benefit Plan as a Covered Person or as a Covered Unit as defined in this Contract. The Contract Holder shall forward the information periodically required by HHSI for the administration of this Contract and the determination of Stop Loss Premiums. All records of the Contract Holder that have a bearing on this coverage shall be open for inspection by HHSI at any reasonable time.
