Recovery of Vacation Accrual Overpayments/Underpayments. Effective October 1, 1997, any and all future underpayments of vacation accruals will be corrected and restored retroactively for up to a three (3) year period from the date of the discovery of the error. Upon authorization from the Labor Relations Manager, the County Auditor-Controller’s Payroll Division will make the necessary adjustments to credit said employee with the correct amount of vacation accruals due. In the event restoration of vacation accruals results in an amount which is equal to or above maximum cumulative accruals allowed, the amount restored will be carried and tracked by the employee’s department on an informal basis. It is the employee’s responsibility to use said hours before or in tandem with his/her official vacation leave prior to an agreed-upon date, but no later than one (1) year from the date of the agreement between the employee and the department. At that time, any remaining restored hours carried on an informal basis will be lost. Effective October 1, 1997, any an all future overpayments of vacation accruals will be corrected and recouped by the County retroactively for up to a three (3) year period from the date of the discovery of the error. The employee will repay the County the amount of vacation accruals due by allowing the County to deduct the amount of overpaid vacation accruals from the employee’s current vacation accruals. If the employee’s vacation accruals are not sufficient to cover the overpayment, personal holiday and, if applicable, administrative leave accruals will be used. If the aforementioned accruals are not sufficient to cover the overpayment, the County will withhold future vacation accruals until the overpayment has been recouped. When the County notifies an employee of an overpayment and proposed repayment schedule, and the employee wishes to meet with the County, a meeting will be held at which time a repayment schedule shall be determined.
