Common use of Reimbursement for Travel Expenses Clause in Contracts

Reimbursement for Travel Expenses. A. When certificated employees are required by the District to travel outside the District for professional meetings, conventions and conferences or other District business, the District shall reimburse such employees for their necessary expenses as follows: 1. For the use of personal automobile: At the current IRS rate per mile. 2. For meals outside the District beginning April 30, 2013: A $45 per diem. If a meal is provided or not needed, the per diem is reduced by: $12.50 Breakfast, $12.50 Lunch, and $20 Dinner. Conference meals will be paid at the actual cost. 3. For lodging outside the District: The actual expense, up to the General Services Administration CONUS rates. 4. For other necessary expenses such as public transportation, fees, tolls and similar charges: The actual cost thereof, at the discretion of the District. B. Receipts for all expenses (except the meal per diem) are required for reimbursement. C. The District shall designate positions for which in-District travel expenses will be reimbursed at the current IRS rate per mile. D. Reimbursements will be made within ten (10) workdays after receipts are submitted to the District. E. The District will prepay known expenses, if requested at least five (5) days in advance.