Reprimands. 25.01 An employee is entitled, prior to the imposition of discipline or discharge, to be notified at a meeting with management of the reasons for considering such action. Unless the employee indicates otherwise in the presence of a Union Representative and/or Shop Xxxxxxx, he or she shall be accompanied by a Union Representative and/or Shop Xxxxxxx who shall be advised in advance by management of the time and place of the meeting. 25.02 The affected employee and the Union will be given a copy of any reprimand which is to be entered on the employee's personnel file. The affected employee and the Union will also be given a copy of any discharge or suspension notice given to the employee along with reasons for same. Said notice or reprimand shall be given to the employee immediately, and a copy of the reprimand or notice shall be mailed/faxed to the Union office within five (5) calendar days of the event. 25.03 The Company agrees that any written reprimand, suspension or discipline shall be removed from the employee's personnel file after nine (9) calendar months. Said written reprimand, suspension or discipline cannot be used against the employee at a later date. This time frame of nine (9) calendar months shall not include periods of layoff or periods of leaves of absence without pay. 25.04 Employees covered by this Agreement shall have access to their own personnel file once per calendar year or more often if necessitated by the filing of a grievance, upon written request by the employee involved. Employees shall be able to obtain copies of their personnel file when requested and a copy of an employee's reply to any document contained in his or her personnel file shall be placed in the employee's personnel file. The Company shall keep only one (1) personnel file per employee.
Appears in 7 contracts
Samples: Collective Agreement, Collective Agreement, Collective Agreement
