Request To Use Vacation Clause Samples
The "Request To Use Vacation" clause outlines the process employees must follow to formally request time off for vacation. Typically, this clause specifies the required notice period, the method of submitting a request (such as through a written form or an HR portal), and any approval procedures that must be followed. By establishing clear steps and expectations, this clause helps ensure that vacation scheduling is managed fairly and efficiently, minimizing workplace disruptions and clarifying both employee and employer responsibilities.
Request To Use Vacation. An employee entitled to vacation shall make written request in the manner and within the time directed by the Appointing Authority. Every department head or designee shall establish a vacation schedule for each calendar year. The vacation schedule will generally be based on employee requests and seniority (which for purposes of use of vacation refers to the employee’s overall cumulative full-time service within the City) of the employees concerned. Vacation schedules are subject to the department head’s right to plan work under his/her control and to allow vacations when employees can be spared. Each year between November 1 and December 15 employees shall submit vacation requests for the next calendar year. The determination of which requests shall be granted shall be made by seniority with the City. Thereafter, requests shall be submitted throughout the year and the determination as to whether a request is granted or denied shall be made on a first come, first served basis. Seniority is only a factor when two or more employees request vacation at the same time. An employee with greater seniority cannot bump the vacation of a less senior employee whose vacation has already been approved. Employees shall be notified as soon as possible whether his/her request is approved, and if not, the employee may request alternate vacation days. Any request submitted shall be deemed “approved” unless denied in writing within 14 calendar days of its submission.