Common use of Responsibilities; Duties Clause in Contracts

Responsibilities; Duties. The Manager of Strategic Initiatives takes direction from the General Manager (who acts as day-to-day Management on behalf of the Board of Directors), which includes: • Adhering to relevant University of Winnipeg and UWSA By-Laws, policies and procedures; • Meeting regularly with the Executive to set goals and to determine solutions for difficulties or problems related to special projects, community and administrative partnerships, and strategic planning, in collaboration with the Executive and the General Manager; • Carrying out and assisting in the day-to-day strategic support work for ongoing UWSA services, programs and projects; • Assisting with training of new UWSA employees, upon request, in conjunction with other employees, the Executive and the Board of Directors; • Performing other tasks from time to time, as directed by the UWSA Executive and/or Board of Directors; The Manager of Strategic Initiatives is responsible for generating strategic priorities and realizing organizational goals set by the UWSA Board of Directors, including: • Leading or assisting strategic planning processes for UWSA services and events, as requested; • Writing and/or reviewing grants, partnership proposals, insurance policies and documents, RFPs for special projects, programs, and services of the UWSA; • Reviewing all agreements, including leases and other contracts of the UWSA and writing, improving, and advising the President and the General Manager regarding impending issues or avenues for improvement, in collaboration with the legal counsel of the UWSA; • Assisting the Executive Committee, upon request, with the hiring of all staff needed for UWSA projects; • Advising the Executive on potential new avenues of revenue for the UWSA; • Assisting in UWSA lobbying, media and advocacy campaigns through strategic positioning of political advocacy; • Serving in an advisory capacity to the UWSA Executive on government relations; • Acting as primary liaison with the University of Winnipeg administration on UWSA advocacy, services, and space; • Developing relationships and partnerships in the community, with particular emphasis on the local social justice and cultural communities to benefit both the UWSA membership and the community.

Responsibilities; Duties. The Retail Manager of Strategic Initiatives takes direction from the General Manager (who acts as day-to-day Management on behalf of the Board of Directors), which includes: • Adhering to relevant University of Winnipeg and UWSA By-Laws, policies and procedures; • Meeting regularly with the Executive to set goals and to determine solutions for difficulties or problems related to special projectsin Index, community the Info Booth and administrative partnerships, and strategic planning, in collaboration with the Executive and the General Managerany other UWSA retail areas; • Carrying out and assisting in the day-to-day strategic support work for ongoing UWSA services, programs and projects; • Assisting with training of new UWSA employeesin the budget process, upon request, in conjunction with other employeesand ensuring that the department works within the parameters of its budget lines; • Training and supervising any department staff, the Executive including evaluating and the Board of Directorsdisciplining (but not hiring or terminating), these staff; • Performing other tasks from time to time, time as directed by the UWSA Executive and/or the UWSA Board of Directors; The Retail Manager of Strategic Initiatives is responsible for generating strategic priorities managing the operations and realizing organizational goals set by administration of Index, Info Booth, and the UWSA Board of DirectorsU-Pass program, includingincluding the following duties: • Leading Ensuring the safety and security of UWSA retail services staff. The Retail Manager shall also be responsible for drafting the security access list to all retail services; • Ensuring that all U-Pass information, changes, updates and member files are processed accurately and in a timely manner and kept confidential; • Liaising with all relevant and appropriate organizations; • Assisting in the updating of policies and procedures governing the administration of the U-Pass program with Winnipeg Transit, book consignment through Index, and the Canada Post franchise.; Meeting regularly with staff to set goals and to determine solutions for difficulties or assisting strategic planning processes for problems; • Ensuring that retail services function smoothly, are staffed appropriately, and have all necessary materials, resources and equipment on hand; • Overseeing Canada Post services at UWSA retail outlets, including training of all staff, inventory, liaising with Canada Post representatives, and providing regular financial statements; • Overseeing the operations of Winnipeg Transit services and events, as requestedall other services provided at UWSA retail outlets; • Writing and/or reviewing grants, partnership proposals, insurance policies and documents, RFPs for special projects, programs, and services of the UWSAMaintain appropriate inventory controls at all retail operations; • Reviewing all agreements, including leases Ensuring that visitors and other contracts of the UWSA inquiries are received and writing, improving, and advising the President and the General Manager regarding impending issues or avenues for improvement, in collaboration with the legal counsel of the UWSAaddressed; • Assisting the Executive Committee, upon request, General Manager with the hiring of all staff needed for to work in UWSA projectsretail operations; • Advising the Executive on potential new avenues of revenue for the UWSA; • Assisting Completing business plans, in UWSA lobbying, media and advocacy campaigns through strategic positioning of political advocacy; • Serving in an advisory capacity to tandem with the UWSA Executive on government relations; • Acting as primary liaison with the University of Winnipeg administration on Business Manager, regarding revenue generation and service provision at UWSA advocacy, services, and space; • Developing relationships and partnerships in the community, with particular emphasis on the local social justice and cultural communities to benefit both the UWSA membership and the communityretail outlets.

Responsibilities; Duties. The Communications Manager of Strategic Initiatives takes direction from the General Manager (who acts as day-to-day Management on behalf of the Board of Directors), which includes: • Adhering to relevant University of Winnipeg and UWSA By-Laws, policies and procedures; • Meeting regularly with the Executive General Manager to set goals and to determine solutions for difficulties or problems related to special projectswith the UWSA communications; • Assisting in the budget process, community and administrative partnershipsupon request, and strategic planning, in collaboration with ensuring that the Executive and department works within the General Managerparameters of its budget lines; • Carrying out and assisting in the day-to-day strategic support work for ongoing UWSA services, programs and projects; • Assisting with the training of new UWSA employees, upon request, in conjunction with other employees, the Executive Executive, and the Board of Directors; • Training and supervising any department staff, including evaluating and disciplining (but not hiring or terminating), these staff; • Performing other tasks from time to time, time as directed by the UWSA Executive and/or the Board of Directors; . The Communications Manager of Strategic Initiatives is responsible for generating strategic priorities managing UWSA communications with its membership and realizing organizational goals set by with the campus community at large through: • Acting as the key communications advisor to the Executive; • Collaborating with the General Manager and the full-time administrative staff regarding message-boxing, media relations, and communication strategy for all aspects of UWSA operations; • Developing communication strategies for social media platforms such as Twitter, Facebook (including advertising), Instagram, and the UWSA Board website; • Creating content for social media platforms listed above; • Creating and maintaining a template and strategy for a UWSA newsletter; • Reviewing the UWSA website, editing and/or overseeing design edits and content creation in line with the UWSA branding strategy; • Producing and managing production of Directors, including: • Leading or assisting strategic planning processes visual marketing materials for UWSA services and services, events, as requestedand festivals; • Writing and/or reviewing grantsCreating cover and layout for the annual UWSA handbook; • Producing and managing production of short videos to highlight the work, partnership proposals, insurance policies and documents, RFPs for special projects, programsservices, and services events of the UWSA; • Reviewing all agreements, including leases and other contracts of the UWSA and writing, improving, and advising the President and the General Manager regarding impending issues or avenues for improvement, Working in collaboration with UWSA Board of Directors on external communications, such as press releases and messages boxes, etc.; • Creating and managing an interaction and marketing strategy for Orientation Week activities and media strategy. ** The Communications Manager shall be the legal counsel lead Media Contact of the UWSA; • Assisting the Executive Committee, upon request, with the hiring of all staff needed for UWSA projects; • Advising the Executive on potential new avenues of revenue for the UWSA; • Assisting in UWSA lobbying, media and advocacy campaigns through strategic positioning of political advocacy; • Serving in an advisory capacity to the UWSA Executive on government relations; • Acting as primary liaison with the University of Winnipeg administration on UWSA advocacy, services, and space; • Developing relationships and partnerships in the community, with particular emphasis on the local social justice and cultural communities to benefit both the UWSA membership and the community.

Responsibilities; Duties. The Business Manager of Strategic Initiatives takes direction from the General Manager (who acts as day-to-to- day Management on behalf of the Board of Directors), which includes: • Adhering to relevant University of Winnipeg and UWSA By-Laws, policies and procedures; • Meeting regularly with the Executive General Manager to set goals and to determine solutions for difficulties or problems related to special projects, community in the Financial Department; • Assisting in the budget process and administrative partnerships, and strategic planning, in collaboration with ensuring that the Executive and department works within the General Managerparameters of its budget lines; • Carrying out and assisting in the day-to-day strategic support work for ongoing UWSA services, programs and projects; • Assisting with training of new UWSA employees, upon request, in conjunction with other employees, the Executive Executive, and the Board of Directors; • Training and supervising any accounting department staff, including evaluating and disciplining (but not hiring or terminating), these staff; • Performing other tasks from time to time, as directed by the UWSA Executive General Manager and/or Board of Directors; The Business Manager of Strategic Initiatives is responsible for generating strategic priorities processing, administering, storing, maintaining and realizing organizational goals set distributing all financial information within a system according to professional financial accounting standards: • Preparing UWSA payroll and related remittances in a timely manner; • Maintaining payroll related personnel file including TD-1 and TD1-MB; • Assisting with the annual auditing of the UWSA; • Alerting the Executive and/or Board of Directors and/or appropriate department coordinators of any of non-compliance with the financial By-Laws, policy, procedures and budget of the UWSA; • Providing monthly financial statements and other relevant financial information to each department and the Capital Committee; • Assisting with accounts receivable collection; • Assisting in the training of all other staff and volunteers to ensure their understanding of appropriate financial policies and procedures; • Training student group coordinators in deposits and other basic financial procedures, as requested; • Ensuring appropriate and ethical investment of UWSA funds as directed by the UWSA Board of Directors, including: • Leading or assisting strategic planning processes for UWSA services and events, as requested; • Writing and/or reviewing grants, partnership proposals, insurance policies Assisting in the budget process and documents, RFPs for special projects, programs, and services assisting in the ongoing financial operations of the UWSA; • Reviewing all agreements, including leases and other contracts of the UWSA and writing, improving, The Business Manager is responsible for assisting and advising the President and the UWSA General Manager regarding impending issues and/or the UWSA Board of Directors and all relevant Board Committees in conducting financial affairs, as requested: • Assisting in the creation or avenues for improvement, in collaboration with enhancement of all UWSA financial policies and procedures; • Sitting as an advisor on the legal counsel Capital Committee and any other committees as requested; ** The Business Manager shall also be one of the UWSA; • Assisting the Executive Committee, upon request, with the hiring of all staff needed for UWSA projects; • Advising the Executive on potential new avenues of revenue signing authorities for the UWSA; • Assisting in UWSA lobbying, media and advocacy campaigns through strategic positioning of political advocacy; • Serving in an advisory capacity to the UWSA Executive on government relations; • Acting as primary liaison with the University of Winnipeg administration on UWSA advocacy, services, and space; • Developing relationships and partnerships in the community, with particular emphasis on the local social justice and cultural communities to benefit both the UWSA membership and the community.

Responsibilities; Duties. The Events Manager of Strategic Initiatives takes direction from the General Manager (who acts as day-to-to- day Management on behalf of the Board of Directors), which includes: • Adhering to relevant University of Winnipeg and UWSA By-Laws, policies and procedures; • Meeting regularly with the Executive General Manager to set goals and to determine solutions for difficulties or problems related to special projects, community and administrative partnerships, and strategic planning, in collaboration with the Executive and the General Manager; • Carrying out and assisting in the day-to-day strategic support work for ongoing UWSA services, programs and projectsEvents Department; • Assisting with the training of new UWSA employees, upon request, in conjunction with other employees, the Executive and the Board of Directors; • Carrying out and assisting in the day-to-day support work for ongoing UWSA services, programs and projects; • Assisting in the budget process, upon request, and ensuring that the department works within the parameters of its budget lines; • Training and supervising any department staff, including evaluating and disciplining (but not hiring or terminating), these staff; • Performing other tasks from time to time, time as directed by the UWSA Executive General Manager and/or the Board of Directors; The Events Manager of Strategic Initiatives is responsible for generating strategic priorities coordinating socially, politically and realizing organizational goals set by academically orientated activities on behalf of the UWSA for the benefit of our membership: • Coordinating and managing Liquor & Gaming Authority of Manitoba licensed events, lectures, movies, conferences, concerts and other events and activities ensuring that they adhere to relevant laws and policies, run smoothly, are staffed appropriately, have all necessary materials, equipment and resources and are well- maintained; • Assisting with activities of UWSA Recognized and Affiliated student and service groups, ensuring that activities adhere to relevant laws and policies, run smoothly, are staffed appropriately, have all necessary materials, equipment and resources and are well-maintained; • Providing guidance, advice and information to UWSA Recognized and Affiliated student and service groups regarding programming in conjunction with the Vice- President Student Affairs; • Maintaining the Hive, the Xxxxxx Student Centre Multi-Purpose Room, stage, and rooms, including the general maintenance of the rooms and supplies and ensuring that other users keep the space clean; • Training, educating and supervising (including evaluating and disciplining) staff and volunteers required for events and activities, especially for events involving alcohol consumption; • Ensuring that events and activities involving alcohol consumption adhere to University of Winnipeg, UWSA, and Liquor & Gaming Authority of Manitoba; • Coordinating space bookings in a timely manner and administering the booking of graduate portraits and other similar services. The Events Manager will assist and advise the UWSA Board of DirectorsDirectors and/or General Manager on matters with particular relevance to matters related to physical space, includingfurnishings, and maintenance and, as such: • Leading or assisting strategic planning processes for Act as a UWSA services and events, as requestedliaison between the University of Winnipeg & the UWSA on matters pertaining to Events; • Writing and/or reviewing grants, partnership proposals, insurance policies and documents, RFPs for special projects, programs, and services of the UWSA; • Reviewing all agreements, including leases and other contracts of the Act as UWSA and writing, improving, and advising the President and the General Manager regarding impending issues or avenues for improvement, in collaboration with the legal counsel of the UWSA; • Assisting the Executive Committee, upon request, with the hiring of all staff needed for UWSA projects; • Advising the Executive on potential new avenues of revenue for the UWSA; • Assisting in UWSA lobbying, media and advocacy campaigns through strategic positioning of political advocacy; • Serving in an advisory capacity to the UWSA Executive on government relations; • Acting as primary liaison with the University of Winnipeg administration Physical Plant on matters pertaining to Events and physical space on campus; • Generate creative ideas for use of campus spaces including UWSA advocacyspace booking policies and practices; furniture use, servicesreuse, and spacestorage; sustainability practices, maintenance strategies, and aesthetic enhancement and maintenance of physical spaces; • Developing relationships Must be able to move, transport, and partnerships in the community, with particular emphasis on the local social justice and cultural communities to benefit both the UWSA membership and the communityposition 50 pounds.

Responsibilities; Duties. The Office Manager of Strategic Initiatives takes direction from the General Manager (who acts as day-to-to- day Management on behalf of the Board of Directors), which includes: • Adhering to relevant University of Winnipeg and UWSA By-Laws, policies and procedures; • Meeting regularly with the Executive General Manager to set goals and to determine solutions for difficulties or problems related to special projects, community and administrative partnerships, and strategic planning, in collaboration with the Executive and the General ManagerOffice; • Carrying out and assisting in the day-to-day strategic support work for ongoing UWSA services, programs and projects; • Assisting with training of new UWSA employees, upon request, in conjunction with other employees, the Executive Executive, and the Board of Directors; • Performing other tasks from time to time, as directed by the UWSA Executive General Manager and/or the Board of Directors; . The Office Manager of Strategic Initiatives is responsible for generating strategic priorities processing, administering, storing, maintaining and realizing organizational goals set by distributing information, in a wide variety of formats, so as to ensure the smooth flow of UWSA affairs: • Producing, processing, maintaining and distributing documents and information related to the UWSA Board in a timely and accurate fashion; • Coordinating the production of Directorsthe annual UWSA Handbook, including: in collaboration with the Communications Manager for artwork and design, and the Canadian Federation of Students for formatting requirements; • Leading or assisting strategic planning processes Assist UWSA General Manager in maintaining files and databases for general office use; • Write reports for the UWSA services and eventsGeneral Manager, as requested; • Writing and/or reviewing grantsActing as secretary at UWSA Board meetings and members meetings as needed; ensuring that open session minutes are taken, partnership proposalsprocessed, insurance and available for distribution; • Assist the UWSA Executive and General Manager in maintaining updated copies of all relevant UWSA By-Laws, policies and documents, RFPs for special projects, programs, procedures and services of ensuring that they are made available to the UWSAmembership; • Reviewing Receive all agreements, including leases and other contracts of inquiries to the UWSA and writingdealing with all concerns in an appropriate and courteous manner; • Process incoming and outgoing e-mail, improvingmail, faxes, parcels, packages and advising other items in a timely and accurate manner; • Maintaining the President various key access and the General Manager regarding impending issues or avenues for improvement, security systems in collaboration accordance with the legal counsel of the UWSAappropriate UWSA policies and procedures; • Assisting Assists in the Executive Committee, upon request, with the hiring promotion of all staff needed for UWSA projectsevents and campaigns; • Advising Assist the Executive on potential new avenues Vice-President Student Services in administrating student centres & student groups in their needs; The UWSA General Office and equipment will be maintained in a professional presentable and functional manner by: • Maintaining and tracking adequate stock of revenue office supply inventories for the UWSAall UWSA activities; • Assisting in UWSA lobbying, media Updating and advocacy campaigns through strategic positioning of political advocacy; • Serving in an advisory capacity maintaining financial records appropriate to the UWSA Executive on government relations; • Acting as primary liaison with the University of Winnipeg administration on UWSA advocacy, services, General Office in an accurate and space; • Developing relationships and partnerships in the community, with particular emphasis on the local social justice and cultural communities to benefit both the UWSA membership and the communitytimely manner.