Common use of Retention Policy Clause in Contracts

Retention Policy. Our priority is to ensure you start your hire with a clean and tidy Hall and fit for your purpose. In most cases, the condition of the Hall is as a result of the previous hirer adhering to our terms and conditions. These conditions are here not only to define expectations but also to make sure that the Hall is left in a presentable condition ready for your hire. As the hirer it is your responsibility to leave the Hall in at least the same condition as you found it. We do ask for a £200 deposit at the beginning of your hire. Please note, this does not limit your liabilities to £200 and therefore we recommend you consider separate insurance should this be a concern for you. At the start of your hire, you should inspect the Hall for its condition which should be in a clean and tidy state left by the previous hirer. If you do not find that the Hall is in a satisfactory condition for your hire, you must text us at the start of your hire on 07810 076021 stating your reasons why. We cannot accept a text at the end of your hire. Breakages are sometimes purely accidental and we don’t want you to ruin your hire should something happen during your time. Please report any breakages as soon as practically possible by texting to 07810 076021. We cannot guarantee we will not charge you for the breakage but we will take into account your disclosure and the circumstances surrounding it. Under some circumstances the Committee may also recompense a hirer following your hire if you leave the Hall in a condition deemed unsuitable for hire. This may result in an additional charge to you taken from your deposit. If we are not happy with how you leave the Hall, we will notify you at our earliest convenience and invite you to respond to the allegation. If we feel you have contravened the conditions above we will deduct the defined amount from your deposit. Where we feel further action is required or you dispute the allegations, we will retain the deposit until our next available committee meeting. You will be invited to attend if you feel you have a point to make. The Management Committee’s decision will be final.

Retention Policy. Our priority is to ensure you start your hire with a clean and tidy Hall and fit for your purpose. In most cases, the condition of the Hall is as a result of the previous hirer adhering to our terms and conditions. These conditions are here not only to define expectations but also to make sure that the Hall is left in a presentable condition ready for your hire. As the hirer it is your responsibility to leave the Hall in at least the same condition as you found it. We do ask for a £200 deposit at the beginning of your hire. Please note, this does not limit your liabilities to £200 and therefore we recommend you consider separate insurance should this be a concern for you. At the start of your hire, you should inspect the condition of the Hall for its condition which should be in a clean and tidy state left by the previous hirer. If you do not find that the Hall is not in a satisfactory condition for your hire, you must text us at the take photographs with a time and date stamp and email them to xxxxxxxx@xxxxxxxxx.xxx If you are unable to start of your hire on 07810 076021 stating your reasons why. due to the condition of the hall please ring the emergency number, 07864 754469 We cannot accept a text at photographs without date and time as evidence of the end of your hirehall being unsuitable to use. Breakages are sometimes purely accidental and we don’t want you to ruin your hire should something happen during your time. Please report any breakages as soon as practically possible by texting to 07810 076021. emailing xxxxxxxx@xxxxxxxxx.xxx We cannot guarantee we will not charge you for the breakage but we will take into account your disclosure and the circumstances surrounding it. Under some circumstances the Management Committee may also recompense a subsequent hirer following your hire if you leave the Hall in a condition deemed unsuitable for hire. This may result in an additional charge to you taken from your deposit. If we are not happy with how you leave the Hall, we will notify you at our earliest convenience and invite you to respond to the allegation. If we feel you have contravened the conditions above we will deduct the defined amount from your deposit. Where we feel further action is required or you dispute the allegations, we will retain the deposit until our next available committee meeting. You will be invited to attend if you feel you have a point to make. The Management Committee’s decision will be final.