Common use of RIGHTS AND PRIVILEGES OF THE UNION Clause in Contracts

RIGHTS AND PRIVILEGES OF THE UNION. 1. The Board agrees to provide the Union with the use of a serviced office, in an academic area of the School on the campus chosen by the Union after consultation with the Board on space that can be made available. 2. The Union shall have access to bulletin boards of reasonable dimensions and the internal postal service of the School. Normal practice of charging for external mail will apply. 3. Authorized representatives of the Union shall be permitted to transact official business of the Union with Members or with official representatives of the Board on the Board's property at any time provided such business shall not interfere with or interrupt normal operations. 4. The Board shall permit the Union to book and use School premises as meeting rooms on the same basis as School users. 5. The Board will allow the Union to use School printing, computer, and audio-visual facilities on the same basis as School users at the same rate as School users subject to availability. The Board will allow the Union to use School telephones with charges for long distance calls paid by the Union. 6. The President of the Union, or someone designated by the President of the Union, and a second Member designated by the President of the Union, shall have observer status at meetings of the Board of Directors. The President of the Union, or someone designated by the President of the Union, shall have observer status at the following bodies in the School: Finance, Audit and Risk Management Committee of the Board of Directors, Joint Senate Committee, Academic Council. The President or someone designated by the President shall receive notice of all meetings and all documentation circulated to members of these bodies, at the same time as members of those bodies and at the email address designated by the Union, except for documentation associated with closed session portions, and shall be entitled to attend all meetings except for closed session portions. 7. Work in any year by Members of the Bargaining Unit on the Union's Executive Committee, the Joint Health and Safety Committees, or other committees or sub- committees shall be considered by the Board as service to the academic community performed by the Member in any year. Such work shall be included in, and covered by, Articles 1.8, 2.1 to and including 2.15 (Public Liability Insurance, Academic and Professional Career). a) At the start of negotiations the Board and the Union will negotiate a bargaining protocol which shall include a provision that the Union’s bargaining team, to a maximum of four (4) Members, shall be free to attend formal bargaining sessions without any loss of pay or additional duties. b) In an academic year in which the Collective Agreement expires, the School agrees to provide the Union with 2.5 (two point five) teaching credits in the case of Faculty, or a total of fifteen (15) hours per week release from regular duties (without loss of pay or benefits) in the case of Professional Staff, Lecturer IPE Members, and Librarian Members, or a combination thereof, to be distributed at the Union’s discretion, with a maximum of 1.5 (one point five) teaching credits/nine (9) hours per Member. In all other academic years, the School agrees to provide the Union with 2.0 (two point zero) teaching credits in the case of Faculty or a total of twelve (12) hours per week release from regular duties (without the loss of pay or benefits) in the case of Professional Staff and Librarian Members, or a combination thereof, to be distributed at the Union’s discretion, with a maximum of 1.5 (one point five) teaching credits/9 hours per Member. For this Article only, in cases in which there are a combination of Faculty, Professional Staff and Librarians in the distribution, one (1) teaching credit is deemed to be equivalent to six (6) hours per week. The Union shall inform the School of the names of the Members to whom such teaching credits and/or reduction in hourly work, shall be applied as soon as they are elected or appointed and not later than May 15 each year. c) The Union has the right to purchase up to an additional one (1) teaching credit, or six (6) hours per week release from regular duties (without loss of pay or benefits) in the case of Professional Librarians or Staff, to be assigned by the Union, with the understanding that the above referred to maximum per Member cannot be exceeded. The Union shall inform the School of the names of the Members to whom such teaching credits and/or reductions in hourly work shall be applied as soon as they are elected or appointed and not later than May 15 each year. d) The distribution of teaching credits and/or reductions in hourly work shall take effect on July 1 each year. 8. The President of the Union or someone designated by the President, and one other person elected from amongst a group consisting of the Bargaining Unit and Senior Administrators who are otherwise excluded from the Bargaining Unit but who have the right of reversion to the Bargaining Unit, shall be voting Members of the Pension Committee. The Joint Consultative Committee for the administration of the Agreement shall act as a Joint Benefits Committee. 9. Faculty and Library representatives on the Research Committee shall be elected by the Members of the Bargaining Unit in an election run jointly by the Union's Executive and the Board with terms of two (2) years. 10. If Members of the Bargaining Unit wish to allow their names to stand for election to the OPSEU Provincial Executive Board or the CAUT Executive Board, the Members shall notify the immediate supervisor as soon as possible prior to the election. a) If the Member is elected to an Executive Board, the Member will inform the immediate supervisor and work with the immediate supervisor to ensure that the assigned workload that can no longer be performed by the Member can be performed by others. The Union or CAUT as the case may be will reimburse the School for the replacement costs. b) If the Member is elected as an OPSEU Executive Board Member, the Member will so inform the immediate supervisor and provide to the immediate supervisor the details of a Leave of Absence. A Leave of Absence with pay shall be granted from the Member’s place of employment for the period of the term of executive office. During the term of such Leave of Absence, the Union will reimburse the School for the salary paid to the Member and contribute the School’s share of contributions to the NOSM Pension Plan. The Union will make the School’s contribution to the NOSM Fringe Benefit plans applicable to the Member’s Leave of Absence. The Union will make the School’s contribution for Employment Insurance (EI) and Canada Pension Plan (CPP). On completion of the Member’s term of office, the Member may return to employment at NOSM, and service shall be deemed to be continuous for all purposes. Any Leave of Absence extending beyond the initial term of office shall be a matter to be determined between the Parties, and such additional leave shall be subject to the same conditions and terms as prevailed in the initial Leave of Absence. It is understood that replacement of Members for union leaves created under the provisions of this Article shall be subject to Article 2.5 (Appointment and Renewal).

RIGHTS AND PRIVILEGES OF THE UNION. 1. The Board agrees to provide the Union with the use of a serviced office, in an academic area of the School on the campus chosen by the Union after consultation with the Board on space that can be made available. 2. The Union shall have access to bulletin boards of reasonable dimensions and the internal postal service of the School. Normal practice of charging for external mail will apply. 3. Authorized representatives of the Union shall be permitted to transact official business of the Union with Members or with official representatives of the Board on the Board's property at any time provided such business shall not interfere with or interrupt normal operations. 4. The Board shall permit the Union to book and use School premises as meeting rooms on the same basis as School users. 5. The Board will allow the Union to use School printing, computer, and audio-visual facilities on the same basis as School users at the same rate as School users subject to availability. The Board will allow the Union to use School telephones with charges for long distance calls paid by the Union. 6. The President of the Union, or someone designated by the President of the Union, and a second Member designated by the President of the Union, shall have observer status at meetings of the Board of Directors. The President of the Union, or someone designated by the President of the Union, shall have observer status at the following bodies in the School: Finance, Finance and Audit and Risk Management Committee of the Board of Directors, Joint Senate Committee, Academic Council. The President or someone designated by the President shall receive notice of all meetings and all documentation circulated to members of these bodies, at the same time as members of those bodies and at the email address designated by the Union, except for documentation associated with closed session portions, and shall be entitled to attend all meetings except for closed session portions. 7. Work in any year by Members of the Bargaining Unit on the Union's Executive Committee, the Joint Health and Safety Committees, or other committees or sub- committees shall be considered by the Board as service to the academic community performed by the Member in any year. Such work shall be included in, and covered by, Articles 1.8, 2.1 to and including 2.15 (Public Liability Insurance, Academic and Professional Career). (a) At the start of negotiations the Board and the Union will negotiate a bargaining protocol which shall include a provision that the Union’s bargaining team, to a maximum of four (4) Members, shall be free to attend formal bargaining sessions without any loss of pay or additional duties. (b) In an academic year in which the Collective Agreement expires, the School agrees to provide the Union with 2.5 (two point five) teaching credits in the case of Faculty, or a total of fifteen (15) hours per week release from regular duties (without loss of pay or benefits) in the case of Professional Staff, Lecturer IPE Members, Staff and Librarian Members, or a combination thereof, to be distributed at the Union’s discretion, with a maximum of 1.5 (one point five) teaching credits/nine (9) hours per Member. In all other academic years, the School agrees to provide the Union with 2.0 (two point zero) teaching credits in the case of Faculty or a total of twelve (12) hours per week release from regular duties (without the loss of pay or benefits) in the case of Professional Staff and Librarian Members, or a combination thereof, to be distributed at the Union’s discretion, with a maximum of 1.5 (one point five) teaching credits/9 hours per Member. For this Article only, in cases in which there are a combination of Faculty, Professional Staff and Librarians in the distribution, one (1) teaching credit is deemed to be equivalent to six (6) hours per week. The Union shall inform the School of the names of the Members to whom such teaching credits and/or reduction in hourly work, shall be applied as soon as they are elected or appointed and not later than May 15 each year. (c) The Union has the right to purchase up to an additional one (1) teaching credit, or six (6) hours per week release from regular duties (without loss of pay or benefits) in the case of Professional Librarians or Staff, to be assigned by the Union, with the understanding that the above referred to maximum per Member cannot be exceeded. The Union shall inform the School of the names of the Members to whom such teaching credits and/or reductions in hourly work shall be applied as soon as they are elected or appointed and not later than May 15 each year. (d) The distribution of teaching credits and/or reductions in hourly work shall take effect on July 1 each year. 8. The President of the Union or someone designated by the President, and one other person elected from amongst a group consisting of the Bargaining Unit and Senior Administrators senior administrators who are otherwise excluded from the Bargaining Unit but who have the right of reversion to the Bargaining Unit, shall be voting Members of the Pension Committee. The Joint Consultative Committee for the administration of the Agreement shall act as a Joint Benefits Committee. 9. Faculty and Library representatives on the Research Committee shall be elected by the Members of the Bargaining Unit in an election run jointly by the Union's Executive and the Board with terms of two (2) yearsBoard. 10. If Members of the Bargaining Unit wish to allow their names to stand for election to the OPSEU Provincial Executive Board or the CAUT Executive Board, the Members shall notify the immediate supervisor as soon as possible prior to the election. (a) If the Member is elected to an the Executive Board, the Member will inform the immediate supervisor and work with the immediate supervisor to ensure that the assigned workload that can no longer be performed by the Member can be performed by others. The Union or CAUT as the case may be will reimburse the School for the replacement costs. (b) If the Member is elected as an OPSEU Executive Board MemberOfficer, the Member will so inform the immediate supervisor and provide to the immediate supervisor the details of a Leave of Absence. A Leave of Absence with pay shall be granted from the Member’s place of employment for the period of the term of executive office. During the term of such Leave of Absence, the Union will reimburse the School for the salary paid to the Member and contribute the School’s share of contributions to the NOSM Pension Plan. The Union will make the School’s contribution to the NOSM Fringe Benefit plans applicable to the Member’s Leave of Absence. The Union will make the School’s contribution for Employment Insurance (EI) and Canada Pension Plan (CPP). On completion of the Member’s term of office, the Member may return to employment at NOSM, and service shall be deemed to be continuous for all purposes. Any Leave of Absence extending beyond the initial term of office shall be a matter to be determined between the Parties, and such additional leave shall be subject to the same conditions and terms as prevailed in the initial Leave of Absence. It is understood that replacement of Members for union leaves created under the provisions of this Article shall be subject to Article 2.5 (Appointment and Renewal).

RIGHTS AND PRIVILEGES OF THE UNION. 1. The Board agrees to provide the Union with the use of a serviced office, in an academic area of the School on the campus chosen by the Union after consultation with the Board on space that can be made available. 2. The Union shall have access to bulletin boards of reasonable dimensions and the internal postal service of the School. Normal practice of charging for external mail will apply. 3. Authorized representatives of the Union shall be permitted to transact official business of the Union with Members or with official representatives of the Board on the Board's property at any time provided such business shall not interfere with or interrupt normal operations. 4. The Board shall permit the Union to book and use School premises as meeting rooms on the same basis as School users. 5. The Board will allow the Union to use School printing, computer, and audio-visual facilities on the same basis as School users at the same rate as School users subject to availability. The Board will allow the Union to use School telephones with charges for long distance calls paid by the Union. 6. The President of the Union, or someone designated by the President of the Union, and a second Member designated by the President of the Union, shall have observer status at meetings of the Board of Directors. The President of the Union, or someone designated by the President of the Union, shall have observer status at the following bodies in the School: Finance, Audit and Risk Management Committee of the Board of Directors, Joint Senate Committee, Academic Council. The President or someone designated by the President shall receive notice of all meetings and all documentation circulated to members of these bodies, at the same time as members of those bodies and at the email address designated by the Union, except for documentation associated with closed session portions, and shall be entitled to attend all meetings except for closed session portions. 7. Work in any year by Members of the Bargaining Unit on the Union's Executive Committee, the Joint Occupational Health and Safety Committees, or other committees or sub- sub-committees shall be considered by the Board as service to the academic community performed by the Member in any year. Such work shall be included in, and covered by, Articles 1.81.8 (Public Liability Insurance), 2.1 (Rights, Responsibilities and Duties of Teaching Faculty and Librarians) to and including 2.15 (Public Liability Insurance, Academic and Professional Career). a) At the start of negotiations the Board and the Union will negotiate a bargaining protocol which shall include a provision that the Union’s bargaining team, to a inFOXGH D SURYLVLRQ WKDW WKH 8QLR maximum of four (4) Members, shall be free to attend formal bargaining sessions without any loss of pay or additional duties. b) In an academic year in which the Collective Agreement expires, the School agrees to provide the Union with 2.5 (two point fivefive (2.5) teaching credits in the case of Faculty, or a total of fifteen (15) hours per week release from regular duties (without loss of pay or benefits) in the case of Professional Staff, Lecturer IPE Members, and Librarian Members, or a combination thereof, to be distributed at the Union’s discretion, with a maximum of 1.5 WKH 8QLRQ¶V GLVFUHWoLneRpQoint fivZe (one point five) teaching L1.W5)KteacDhingPD[LPXP RI credits/nine (9) hours per Member. In all other academic years, the School agrees to provide the Union with 2.0 (two point zerozero (2.0) teaching credits in the case of Faculty or a total of twelve (12) hours per week release from regular duties (without the loss of pay or benefits) in the case of Professional Staff and Librarian Members, or a combination thereof, to be distributed at the Union’s discretion, with a maximum of 1.5 EH GLVWULEXWHG DW WKaHma8ximQuLmRofQo¶neVpoinGt LfivVe F(1.U5)HWLRQ teaching credits/nine (one point five9) teaching credits/9 hours per Member. For this Article only, in cases in which there are a combination of Faculty, Professional Staff and Librarians in the distribution, one (1) teaching credit is deemed to be equivalent to six (6) hours per week. The Union shall inform the School of the names of the Members to whom such teaching credits and/or reduction in hourly work, shall be applied as soon as they are elected or appointed and not later than May 15 each year. c) The Union has the right to purchase up to an additional one (1) teaching credit, or six (6) hours per week release from regular duties (without loss of pay or benefits) in the case of Professional Librarians or Staff, to be assigned by the Union, with the understanding that the above referred to maximum per Member cannot be exceeded. The Union shall inform the School of the names of the Members to whom such teaching credits and/or reductions in hourly work shall be applied as soon as they are elected or appointed and not later than May 15 each year. d) The distribution of teaching credits and/or reductions in hourly work shall take effect on July 1 each year. 8. The President of the Union or someone designated by the President, and one other person elected from amongst a group consisting of the Bargaining Unit and Senior Administrators who are otherwise excluded from the Bargaining Unit but who have the right of reversion to the Bargaining Unit, shall be voting Members of the Pension Committee. The Joint Consultative Committee for the administration of the Agreement shall act as a Joint Benefits Committee. 9. Faculty and Library representatives on the Research Committee shall be elected by the Members of the Bargaining Unit in an election run jointly by the Union's Executive and the Board with terms of two (2) years. 10. If Members of the Bargaining Unit wish to allow their names to stand for election to the OPSEU Provincial Executive Board or the CAUT Executive Board, the Members shall notify the immediate supervisor as soon as possible prior to the election. a) If the Member is elected to an Executive Board, the Member will inform the immediate supervisor and work with the immediate supervisor to ensure that the assigned workload that can no longer be performed by the Member can be performed by others. The Union or CAUT as the case may be will reimburse the School for the replacement costs. b) If the Member is elected as an OPSEU Executive Board Member, the Member will so inform the immediate supervisor and provide to the immediate supervisor the details of a Leave of Absence. A Leave of Absence with pay shall be granted from the Member’s Member¶s place of employment for the period of the term of executive office. During the term of such Leave of Absence, the Union will reimburse the School for the salary paid to the Member and contribute the School’s School¶s share of contributions to the NOSM Pension Plan. The Union will make the School’s School¶s contribution to the NOSM Fringe Benefit plans applicable to the Member’s Leave of Absence. The Union will )ULQJH %HQHILW SODQV DSSOLFDEOH WR WKH 0HPE make the School’s contribution for Employment Insurance 6FKRRO¶V FfoRr EQmWpUloyLmEenXt IWnsLuraRnQce (EI) and Canada Pension Plan (CPP). On completion of the Member’s term of office, the Member may return to employment compleWLRQ RI WKH 0HPEHU¶V WHUP RI RIILFH WK at NOSM, and service shall be deemed to be continuous for all purposes. Any Leave of Absence extending beyond the initial term of office shall be a matter to be determined between the Parties, and such additional leave shall be subject to the same conditions and terms as prevailed in the initial Leave of Absence. It is understood that replacement of Members for union leaves created under the provisions of this Article shall be subject to Article 2.5 (Appointment and Renewal).

RIGHTS AND PRIVILEGES OF THE UNION. 1. 13.1 The Board Employer agrees to provide the Union with the use of a serviced office, at each campus, which will be shared with Unit 1, in an academic area of the School on the campus chosen by the Union Employer after consultation with the Board on Union in space that can be made available. 2. 13.2 This arrangement is conditional on a letter of understanding with OPSEU Unit 1 assigning MS323A and HS1015 for the term of this agreement unless otherwise agreed by the parties. 13.3 The Union shall have access to to: a) bulletin boards of reasonable dimensions and the internal postal service dimensions; b) use of the Schoole-mail system pursuant to the Employer’s existing protocols. Normal practice of charging for external mail Such protocols are subject to change but will applynot unduly restrict the Union’s continued usage. 3. 13.4 Authorized representatives of the Union shall be permitted reasonable opportunity to transact official business of the Union meet with Members members or with official representatives of the Board Employer concerning grievances or other issues arising out of this agreement on the Board's Employer’s property at any time provided time. Employees will not absent themselves from their normal duties for such purposes without taking reasonable steps to inform their Supervisor via email, and shall immediately advise their Supervisor via email upon return to their normal duties. Such business shall not interfere with or interrupt normal operations. Employees shall not be penalized for exercising these rights. 4. 13.5 The Board Employer shall permit the Union to book and use School premises as meeting rooms on the same basis as School users. 5. The Board will allow the Union to use School printing, computer, and audio-audio visual facilities on the same basis as School users at users, recognizing that the same rate as School users subject to availability. Employer needs take priority. 13.6 The Board Employer will allow the Union to use School printing services to be charged on the same basis as other School users. The Employer will allow the Union to use school telephones with charges for long distance calls paid by the Union. 613.7 The Employer recognizes the value of participation by bargaining unit members in authorized committee work, and encourages ongoing contributions to committee work subject to operational requirements. Participation and reasonable preparation time for such committee work will be without loss of pay or service. 13.8 The Employer recognizes that the President of the UnionStaff Unit, or someone designated by the President of the UnionStaff Unit, and a second Member member designated by the President of the Union, Staff Unit shall have observer status at meetings of the Board of DirectorsDirectors and may attend meetings of committees of that body provided that such attendance does not unduly interfere with the performance of the employees' duties. A copy of the notice of meeting, agenda and meeting documents will be provided to those who are entitled to attend. The President of the Union, or someone designated by the President of the Union, shall have observer status at the following bodies in the School: Finance, Audit and Risk Management Committee of the Board of Directors, Joint Senate Committee, Academic Council. The President or someone designated by the President shall receive notice of all right to attend meetings and all documentation circulated to members receive documents shall not extend to closed meetings or portions of these bodies, at the same time as members of those bodies and at the email address designated by the Union, except for documentation associated with closed session portions, and shall be entitled to attend all meetings except for closed session portionsmeetings. 7. Work in any year by Members of the Bargaining Unit on the Union's Executive Committee, the Joint Health and Safety Committees, or other committees or sub- committees shall be considered by the Board as service to the academic community performed by the Member in any year. Such work shall be included in, and covered by, Articles 1.8, 2.1 to and including 2.15 (Public Liability Insurance, Academic and Professional Career). a) At the start of negotiations the Board and the Union will negotiate a bargaining protocol which shall include a provision that the Union’s bargaining team, to a maximum of four (4) Members, shall be free to attend formal bargaining sessions without any loss of pay or additional duties. b) In an academic year in which the Collective Agreement expires, the School agrees to provide the Union with 2.5 (two point five) teaching credits in the case of Faculty, or a total of fifteen (15) hours per week release from regular duties (without loss of pay or benefits) in the case of Professional Staff, Lecturer IPE Members, and Librarian Members, or a combination thereof, to be distributed at the Union’s discretion, with a maximum of 1.5 (one point five) teaching credits/nine (9) hours per Member. In all other academic years, the School agrees to provide the Union with 2.0 (two point zero) teaching credits in the case of Faculty or a total of twelve (12) hours per week release from regular duties (without the loss of pay or benefits) in the case of Professional Staff and Librarian Members, or a combination thereof, to be distributed at the Union’s discretion, with a maximum of 1.5 (one point five) teaching credits/9 hours per Member. For this Article only, in cases in which there are a combination of Faculty, Professional Staff and Librarians in the distribution, one (1) teaching credit is deemed to be equivalent to six (6) hours per week. The Union shall inform the School of the names of the Members to whom such teaching credits and/or reduction in hourly work, shall be applied as soon as they are elected or appointed and not later than May 15 each year. c) The Union has the right to purchase up to an additional one (1) teaching credit, or six (6) hours per week release from regular duties (without loss of pay or benefits) in the case of Professional Librarians or Staff, to be assigned by the Union, with the understanding that the above referred to maximum per Member cannot be exceeded. The Union shall inform the School of the names of the Members to whom such teaching credits and/or reductions in hourly work shall be applied as soon as they are elected or appointed and not later than May 15 each year. d) The distribution of teaching credits and/or reductions in hourly work shall take effect on July 1 each year. 8. The President of the Union or someone designated by the President, and one other person elected from amongst a group consisting of the Bargaining Unit and Senior Administrators who are otherwise excluded from the Bargaining Unit but who have the right of reversion to the Bargaining Unit, shall be voting Members of the Pension Committee. The Joint Consultative Committee for the administration of the Agreement shall act as a Joint Benefits Committee. 9. Faculty and Library representatives on the Research Committee shall be elected by the Members of the Bargaining Unit in an election run jointly by the Union's Executive and the Board with terms of two (2) years. 10. If Members of the Bargaining Unit wish to allow their names to stand for election to the OPSEU Provincial Executive Board or the CAUT Executive Board, the Members shall notify the immediate supervisor as soon as possible prior to the election. a) If the Member is elected to an Executive Board, the Member will inform the immediate supervisor and work with the immediate supervisor to ensure that the assigned workload that can no longer be performed by the Member can be performed by others. The Union or CAUT as the case may be will reimburse the School for the replacement costs. b) If the Member is elected as an OPSEU Executive Board Member, the Member will so inform the immediate supervisor and provide to the immediate supervisor the details of a Leave of Absence. A Leave of Absence with pay shall be granted from the Member’s place of employment for the period of the term of executive office. During the term of such Leave of Absence, the Union will reimburse the School for the salary paid to the Member and contribute the School’s share of contributions to the NOSM Pension Plan. The Union will make the School’s contribution to the NOSM Fringe Benefit plans applicable to the Member’s Leave of Absence. The Union will make the School’s contribution for Employment Insurance (EI) and Canada Pension Plan (CPP). On completion of the Member’s term of office, the Member may return to employment at NOSM, and service shall be deemed to be continuous for all purposes. Any Leave of Absence extending beyond the initial term of office shall be a matter to be determined between the Parties, and such additional leave shall be subject to the same conditions and terms as prevailed in the initial Leave of Absence. It is understood that replacement of Members for union leaves created under the provisions of this Article shall be subject to Article 2.5 (Appointment and Renewal).

RIGHTS AND PRIVILEGES OF THE UNION. 1. The Board agrees to provide the Union with the use of a serviced office, in an academic area of the School on the campus chosen by the Union after consultation with the Board on space that can be made available. 2. The Union shall have access to bulletin boards of reasonable dimensions and the internal postal service of the School. Normal practice of charging for external mail will apply. 3. Authorized representatives of the Union shall be permitted to transact official business of the Union with Members or with official representatives of the Board on the Board's ’s property at any time provided such business shall not interfere with or interrupt normal operations. 4. The Board shall permit the Union to book and use School premises as meeting rooms on the same basis as School users. 5. The Board will allow the Union to use School printing, computer, and audio-audio- visual facilities on the same basis as School users at the same rate as School users subject to availability. The Board will allow the Union to use School telephones with charges for long distance calls paid by the Union. 6. The President of the Union, or someone designated by the President of the Union, and a second Member designated by the President of the Union, shall have observer status at meetings of the Board of Directors. The President of the Union, or someone designated by the President of the Union, shall have observer status at the following bodies in the School: Finance, Finance and Audit and Risk Management Committee of the Board of Directors, Joint Senate Committee, Academic Council. The President or someone designated by the President shall receive notice of all meetings and all documentation circulated to members Members of these bodies, at the same time as members of those bodies and at the email address designated by the Union, except for documentation associated with closed session portions, and shall be entitled to attend all meetings except for closed session portions. 7. Work in any year by Members of the Bargaining Unit on the Union's ’s Executive Committee, the Joint Health and Safety Committees, or other committees or sub- sub-committees shall be considered by the Board as service to the academic community performed by the Member in any year. Such work shall be included in, and covered by, Articles 1.8, 2.1 to and including 2.15 (Public Liability Insurance, Academic and Professional Career). a) At the start of negotiations the Board and the Union will negotiate a bargaining protocol which shall include a provision that the Union’s bargaining team, to a maximum of four (4) Members, shall be free to attend formal bargaining sessions without any loss of pay or additional duties. b) In an academic year in which the Collective Agreement expires, the School agrees to provide the Union with 2.5 (two point five) teaching credits in the case of Faculty, or a total of fifteen (15) hours per week release from regular duties (without loss of pay or benefits) in the case of Professional Staff, Lecturer IPE Members, and Librarian Members, or a combination thereof, to be distributed at the Union’s discretion, with a maximum of 1.5 (one point five) teaching credits/nine (9) hours per Member. In all other academic years, the School agrees to provide the Union with 2.0 (two point zero) teaching credits in the case of Faculty or a total of twelve (12) hours per week release from regular duties (without the loss of pay or benefits) in the case of Professional Staff and Librarian Members, or a combination thereof, to be distributed at the Union’s discretion, with a maximum of 1.5 (one point five) teaching credits/9 hours per Member. For this Article only, in cases in which there are a combination of Faculty, Professional Staff and Librarians in the distribution, one (1) teaching credit is deemed to be equivalent to six (6) hours per week. The Union shall inform the School of the names of the Members to whom such teaching credits and/or reduction in hourly work, shall be applied as soon as they are elected or appointed and not later than May 15 each year. c) The Union has the right to purchase up to an additional one (1) teaching credit, or six (6) hours per week release from regular duties (without loss of pay or benefits) in the case of Professional Librarians or Staff, to be assigned by the Union, with the understanding that the above referred to maximum per Member cannot be exceeded. The Union shall inform the School of the names of the Members to whom such teaching credits and/or reductions in hourly work shall be applied as soon as they are elected or appointed and not later than May 15 each year. d) The distribution of teaching credits and/or reductions in hourly work shall take effect on July 1 each year. 8. The President of the Union or someone designated by the President, and one other person elected from amongst a group consisting of the Bargaining Unit and Senior Administrators who are otherwise excluded from the Bargaining Unit but who have the right of reversion to the Bargaining Unit, shall be voting Members of the Pension Committee. The Joint Consultative Committee for the administration of the Agreement shall act as a Joint Benefits Committee. 9. Faculty and Library representatives on the Research Committee shall be elected by the Members of the Bargaining Unit in an election run jointly by the Union's Executive and the Board with terms of two (2) years. 10. If Members of the Bargaining Unit wish to allow their names to stand for election to the OPSEU Provincial Executive Board or the CAUT Executive Board, the Members shall notify the immediate supervisor as soon as possible prior to the election. a) If the Member is elected to an Executive Board, the Member will inform the immediate supervisor and work with the immediate supervisor to ensure that the assigned workload that can no longer be performed by the Member can be performed by others. The Union or CAUT as the case may be will reimburse the School for the replacement costs. b) If the Member is elected as an OPSEU Executive Board Member, the Member will so inform the immediate supervisor and provide to the immediate supervisor the details of a Leave of Absence. A Leave of Absence with pay shall be granted from the Member’s place of employment for the period of the term of executive office. During the term of such Leave of Absence, the Union will reimburse the School for the salary paid to the Member and contribute the School’s share of contributions to the NOSM Pension Plan. The Union will make the School’s contribution to the NOSM Fringe Benefit plans applicable to the Member’s Leave of Absence. The Union will make the School’s contribution for Employment Insurance (EI) and Canada Pension Plan (CPP). On completion of the Member’s term of office, the Member may return to employment at NOSM, and service shall be deemed to be continuous for all purposes. Any Leave of Absence extending beyond the initial term of office shall be a matter to be determined between the Parties, and such additional leave shall be subject to the same conditions and terms as prevailed in the initial Leave of Absence. It is understood that replacement of Members for union leaves created under the provisions of this Article shall be subject to Article 2.5 (Appointment and Renewal).including