Safeguarding adults meetings and notes Sample Clauses

Safeguarding adults meetings and notes. ‌ In order to safeguard an adult at risk or other vulnerable people, it may be necessary to share confidential information at safeguarding adults meetings. It is the responsibility of the Chair of that meeting to request any relevant information and to secure the agreement of the relevant parties to sharing this information. The Chair of the safeguarding meeting will ensure that a confidentiality statement is made at the start of the meeting and all parties understand their responsibilities in respect of confidentiality. Exchange may be verbal or written however data protection principles must still apply with attendees only being present where it is appropriate for them to share the information. Attendees at safeguarding adults meetings will be asked to sign an attendance list which will confirm their individual compliance with the protocol. Notes taken at safeguarding meetings will be marked ‘OFFICIAL’. Only those people who have been invited to the meeting will receive copies of the notes and they must be filed in the confidential / safeguarding adults section of any case file / electronic record. In all circumstances consent to use and disclose copies of notes / minutes of meetings must be sought from the chair of the meeting. Any requests for access to the notes of safeguarding adult meetings must be considered on a case by case basis under the Freedom of Information Act 2000 and / or the Data Protection Act 1998, but information will only be disclosed if it is appropriate to do so. For further advice, contact should be made with the Data Protection officer or Freedom of Information officer from the relevant organisation or contact can be made with the Information Commissioner. If an organisation wishes to disclose confidential information, permission i.e. consent, must be obtained in writing from the initial owner of the information (unless there is a legal obligation to share). If this may not be appropriate, then prior advice should be sought from above the Data Protection / Freedom of Information officer from the relevant organisation or, contact can be made with the Information Commissioner. It is recommended that information relating to safeguarding adult issues should be retained on case files / electronic records for 30 years. Information should then be reviewed and if agreed only then securely disposed.