Common use of Source Documents Clause in Contracts

Source Documents. The Consultant will retain an official copy of consultant estimates, payroll time sheets, employee travel claims and all other original source documents for transactions listed on the Project Detail Ledger. These will be systematically filed in an order that will facilitate retrieval. All expenditure vouchers or other cost documents must also be traceable through the Consultant's disbursement process to copies of warrants or checks issued and to corresponding documentation maintained in the official accounting records of the Consultant's central finance office.

Source Documents. The Consultant will retain an official copy of consultant estimates, payroll time sheets, employee travel claims claims, and all other original source documents for transactions listed on the Project Detail Ledger. These will be systematically filed in an order that will facilitate retrieval. All expenditure vouchers or other cost documents must also be traceable through the Consultant's disbursement process to copies of warrants or checks issued and to corresponding documentation maintained in the official accounting records of the Consultant's central finance office.