Common use of Space and Meeting Rooms Clause in Contracts

Space and Meeting Rooms. The Hotel shall provide the participating institution, on a complimentary basis, without charge and with no food and beverage minimum, five (5) meeting rooms. These meeting rooms should be away from public areas, connected to, or near one another, on the same floor, and in the primary building of the Hotel. Saturday-Thursday 24 hours Office Conference WBIT Staff 10 1,200 sq. ft. Saturday-Thursday 24 hours Meeting TBD Team 1 30 2,000 sq. ft Saturday-Thursday 24 hours Meeting TBD Team 2 30 2,000 sq. ft Saturday-Thursday 24 hours Meeting TBD Team 3 30 2,000 sq. ft Saturday-Thursday 24 hours Meeting TBD Team 4 30 2,000 sq. ft As part of this contract, it is a requirement for the Hotel to identify below the meeting spaces reserved for the institution, based on the parameters described above. Meeting Room 1: Square Footage: Meeting Room 2: Square Footage: Meeting Room 3: Square Footage: Meeting Room 4: Square Footage: Meeting Room 5: Square Footage: Meeting rooms must be held on a 24-hour hold from the time the institution arrives until it departs, and each room should be equipped with complimentary high-speed internet. Should the team(s) establish meal functions with the hotel and the team(s) is eliminated from the tournament, the hotel agrees not to charge the team for any cancelled functions due to elimination from the tournament. Band & Cheer does not require set meeting space for this event. Based on availability at the time of a potential request, the Hotel shall provide complimentary meeting space and related setup required by the NCAA or the assigned guest without charge. The Hotel agrees that during the NCAA championships weekend, it shall not knowingly permit individuals, organizations or corporations (e.g., beer or tobacco companies) to hold meetings, seminars or hospitality rooms that conflict with the NCAA, its principles or purposes or are direct competitors of the NCAA’s marketing and corporate champions or partners. Any potential such conflicts should be timely presented for review to and approval by the NCAA prior to contracting with the individuals, organizations or corporations. If desired, information kiosks may be staffed at the Hotel by the local organizing committee to provide information to the participants and spectators in attendance.

Space and Meeting Rooms. The Hotel shall provide the participating institution, on a complimentary basis, without charge and with no food and beverage minimum, five (5) meeting rooms. Four of the five meeting rooms should include a minimum of one section of a ballroom totaling no less than 2,000 sq. ft. The remaining room must be no less than 1,200 sq. ft. each. These meeting rooms should be away from public areas, connected to, or near one another, on the same floor, and in the primary building of the Hotel. Saturday-Thursday Sunday - Friday 24 hours Office Conference WBIT Staff 10 1,200 sq. ft. Saturday-Sunday - Thursday 24 hours Meeting TBD Team 1 30 2,000 sq. ft Saturday-Sunday - Thursday 24 hours Meeting TBD Team 2 30 2,000 sq. ft Saturday-Sunday - Thursday 24 hours Meeting TBD Team 3 30 2,000 sq. ft Saturday-Sunday - Thursday 24 hours Meeting TBD Team 4 30 2,000 sq. ft Sunday - Thursday 24 hours Meeting TBD Team 1 30 1,200 sq. ft Sunday - Thursday 24 hours Meeting TBD Team 2 30 1,200 sq. ft Sunday - Thursday 24 hours Meeting TBD Team 3 30 1,200 sq. ft Sunday - Thursday 24 hours Meeting TBD Team 4 30 1,200 sq. ft As part of this contract, it is a requirement for the Hotel to identify below the meeting spaces reserved for the institution, based on the parameters described above. Meeting Room 1: Square Footage: Meeting Room 2: Square Footage: Meeting Room 3: Square Footage: Meeting Room 4: Square Footage: Meeting Room 5: Square Footage: Meeting Room 6: Square Footage: Meeting Room 7: Square Footage: Meeting Room 8: Square Footage: Meeting Room 9: Square Footage: Meeting rooms must be held on a 24-hour hold from the time the institution arrives until it departs, and each room should be equipped with complimentary high-speed internet. Should the team(s) establish meal functions with the hotel and the team(s) is eliminated from the tournament, the hotel agrees not to charge the team for any cancelled functions due to elimination from the tournament. Band & Cheer does not require set meeting space for this event. Based on availability at the time of a potential request, the Hotel shall provide complimentary meeting space and related setup required by the NCAA or the assigned guest without charge. The Hotel agrees that during the NCAA championships weekend, it shall not knowingly permit individuals, organizations or corporations (e.g., beer or tobacco companies) to hold meetings, seminars or hospitality rooms that conflict with the NCAA, its principles or purposes or are direct competitors of the NCAA’s marketing and corporate champions or partners. Any potential such conflicts should be timely presented for review to and approval by the NCAA prior to contracting with the individuals, organizations or corporations. If desired, information kiosks may be staffed at the Hotel by the local organizing committee to provide information to the participants and spectators in attendance.